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1008, 2018

31 July 2018 Minutes

CRESTON SCHOOL DISTRICT #9

SPECIAL BOARD OF TRUSTEES MEETING

31 July 2018

MINUTES

Chairman Matt Hartle called the Board of Trustees Meeting to order at 7:02 p.m. in the Creston School Gymnasium with the following members present:  Joanna Massie and Jessica Sandven-Sorensen. Shawn McDonough was out of town. Julie Tikka was out with medical concerns.  Also in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, and approximately 25 visitors and staff.

Minutes:  Joanna Massie moved and Jessica Sandven-Sorensen seconded approval of the minutes of the 7 June 2018 meeting.  Motion passed unanimously.

Principal Report:At our Board meeting April 12th I stated I would set up a meeting with interested board, school, and community members to meet with MontanaSky.  Through informal conversations with MontanaSky and board members, it was determined the notification of community members and a 30 day comment period would be addressed through the County permitting process; therefore, a meeting was not set up with MontanaSky and interested board, school and community members.

Through the permitting process, it was determined the County zoning requirements for 131 Creston Road did not require notification or a comment period.  When concerned community members notified me they had not been contacted, I asked that construction be halted until community members could ask questions and bring up concerns.

Information Item: A Uniform Complaint dated July 25, 2018 from Hana Kukla and Kingsley Rogers was received and copies distributed to the board.

Public Participation/Correspondence:Various members of the public addressed the board regarding the Wi-Fi tower and the MontanaSky Agreement.  Allison Nelson, stated dissatisfaction with inadequate notification of the public prior to the approval of the agreement.  Hana Kukla read from a separate Uniform Complaint Letter dated 7/27/18 (attached), besides the tower concerns she also addressed posting of school board minutes; Petr Kukla had concerns regarding the timing of the halt to the project and filing of County documents (a written correspondence was also received); Kingsley Rogers and Anthony Nelson had health concerns and recommended a satellite (K. Rogers) or wired internet (Nelson) be installed instead; Shane Rogers (also submitted written correspondence), had board residency concerns and property values; Heidi Rogers (also submitted written correspondence) had health concerns, as well as concerns that other companies can add on to an existing tower, and lack of public comment prior to the approval of the agreement; Ming Lovejoy submitted a written document (authored by Marcie Adams) and had concerns with a celltower including health risks, potential litigation, house valuation impacts and contract issues.

Written correspondence, all regarding the Wi-Fi tower, addressed to the board and received in time to be prepared for the board (this afternoon) from Petr Kukla (see above), Pauline Davidson (in support of the tower), and Shane and Heidi Rogers (see above) were distributed and read by the board.

Consideration of Action Items:

  • Tami Ward submitted a recommendation for a public comment period regarding the installation of a Wi-Fi tower. She described that the initial understanding of the agreement was that community members would receive a notice during the county permitting process with a mandatory comment period.  During the permitting process it was discovered the property where the tower is proposed did not have protective covenants requiring county notification or an open comment period.  For this reason she requested a hold on the Wi-Fi project until further input from the community is received.  The board had discussion then public comment was taken: Ming Lovejoy asked board to look at the contract and the potential to extricate the school from the contract, had recommendations regarding the noticing and instructions of the comment period; Heidi Rogers thanked the board for considering a 30 day comment period; Kingsley Rogers, Allison Nelson and Tricia Rogers wanted to be sure families of students were notified and the public at large; Allison Nelson requested families receive notice of health risks; Hana Kukla wanted to know when the dates of the comment period were.  The board had further discussion. Jessica Sandven-Sorensen moved and Joanna Massie seconded to call a halt to the installation of the Wi-Fi tower and implement a 30-day written, mail in public comment period beginning August 1, 2018 and commencing on August 30, 2018, to include any written comments received thus far, and followed by a special board meeting to review the comments and take action regarding the tower agreement.

Meeting adjourned at 7:45 p.m.

Respectfully submitted,

Tammy Bartos, District Clerk

Matt Hartle, Chairman

1008, 2018

23 July 2018 Minutes

CRESTON SCHOOL DISTRICT #9

SPECIAL BOARD OF TRUSTEES MEETING

23 July 2018

MINUTES

Chairman Matt Hartle called the Board of Trustees Meeting to order at 8:02 a.m. in the Creston School Gymnasium with the following members present:  Joanna Massie, Shawn McDonough, and Jessica Sandven-Sorensen. Julie Tikka was out with medical concerns.  Also in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Jeff Hagen – Bus Driver/Maintenance, and approximately 15 visitors.

Public Participation/Correspondence:nil.

Consideration of Action Items:

  • Shawn McDonough moved and Joanna Massie seconded approval of moving forward on bus repairs as needed including a possible worse case scenario of an engine overhaul. Motion passed unanimously.
  • MontanaSky Networks, Inc. and Creston School Tower Agreement: A summary of the informational meeting that occurred on 19 July 2018 at 7:00 p.m. was given.  There were four main points of concern: 1) the location of the tower; 2) the clause in the agreement allowing for subletting, which would allow for a cell phone company to attach to the tower; 3) the 40% revenue sharing clause; 4) negative health impact.  A description of the amendments to the contract based on those concerns was given. A public comment period was then opened up.  Heidi Rogers, Creston Road property owner, had a concern regarding the location of the pole as moving it 150’ to the west would now be in her view, also she has concern regarding the landscaping; Hanna Kukla, Creston Road property owner, voiced dissatisfaction that the neighbors were not personally notified in advance of the tower installation, she also had concerns regarding negative health effects and would prefer the school opt for wired technology; Allison Nelson, Creston Road property owner, also had negative health concerns stating the FCC regulations are outdated; Mike Anderson, concerned citizen not in our school district, had concerns with negative health effects, the contract, and the “school use” of the property, he also had a recommendation for a satellite internet option; Bob Rogers, Creston Road property owner, had concern with resale property values being negatively impacted; Collette Bauer, Mennonite Church Road property owner and realtor, supported the decision to install the tower and stated that she has not seen a negative impact on property values in the Creston area even with the recent lattice cell tower on Mennonite Church Road, and believes better internet access will be a plus to buyers.   Annette Floyd, parent of enrolled student, has concerns with the negative health impacts in general and also with the tower being on the same property with the possible future site of a school; Tricia Rogers, Creston Road property owner, had negative health impact concerns and wants the school to remain simple, teachers can teach without the technology, it’s quality teachers not the technology that is important; Anthony Nelson, Creston Road property owner, had health risk concerns; Kinsley Rogers, Creston Road property owner, voiced health risk concerns including the impact on the food grown in gardens in proximity to the tower; Petr Kukla, Creston Road property owner, concerned that once the tower is up, Verizon can “attach” to it even if the contract states otherwise, also concerned that when technology changes and the tower is no longer needed, what then?  Matt Hartle, Chair, did address some of the concerns raised.  Wi-Fi is prevalent in all public places and the school is not proposing some new technology; the board, lawyers and consultants have vetted the contract and the property deed; because there is no zoning in this area the public comment period was not required by the County, however, MontanaSky representatives have apologized for not having personally contacted the neighbors as requested.  Joanna Massie motioned and Jessica Sandven-Sorensen seconded to amend the existing agreement signed on 7 June 2018 to move the tower 150’ to the west of the stated location in the agreement (item 1, page 1); and to remove the clause in the agreement regarding subletting and revenue sharing (item 7, page 4). Motion passed unanimously.
  • Jessica Sandven-Sorensen moved and Shawn McDonough seconded approval to hire David Klassy as a part-time teacher for the 2018/2019 school year. Motion passed unanimously.
  • Jessica Sandven-Sorensen moved and Joanna Massie seconded approval of the Creston School District and Cayuse Prairie School District Interlocal Transportation Agreements. Motion passed unanimously.

Meeting adjourned at 8:58 a.m.

Respectfully submitted,

Tammy Bartos, District Clerk

Matt Hartle, Chairman

1008, 2018

10 May 2018 Reorganization Minutes

CRESTON SCHOOL DISTRICT #9

REORGANIZATION BOARD OF TRUSTEES MEETING

 10 May 2018

MINUTES

Chairman Matt Hartle called the Board of Trustees Meeting to order at 7:30 a.m. in the Creston School Library with the following members present:  Joanna Massie, Shawn McDonough and Jessica Sandven-Sorensen.  Julie Tikka absent due to illness.  Also in attendance were: Jack Eggensperger – County Superintendent of Schools, Tami Ward – Principal, Tammy Bartos – District Clerk, Jen Johnson – 2ndgrade teacher and Emily Russell – 2018/19 6thgrade teacher.

Public Participation/Correspondence: nil

  • Joanna Massie, Shawn McDonough and Jessica Sandven-Sorensen were elected by acclamation.
  • Shawn McDonough was sworn in as Trustee by Jack Eggensperger. (Joanna Massie and Jessica Sandven-Sorensen were sworn in prior to the beginning of the meeting.)
  • Joanna Massie moved and Shawn McDonough seconded to nominate Matt Hartle as Board Chair. Motion passed unanimously, none opposed.
  • Matt Hartle moved and Jessica Sandven-Sorensen seconded to nominate Joanna Massie as Vice-Chair. Motion passed unanimously, none opposed.
  • Matt Hartle moved and Joanna Massie seconded to appoint Tammy Bartos as District Clerk. Motion passed unanimously, none opposed.
  • Tammy Bartos was sworn in as District Clerk by Jack Eggensperger.

Meeting adjourned at 7:35 a.m.

Respectfully submitted,

__________________________                    ______________________________

Tammy Bartos, District Clerk                                    Matt Hartle, Chairman

 

308, 2018

7 June 2018 Board Minutes

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

7 June 2018

MINUTES

Chairman Matt Hartle called the Board of Trustees Meeting to order at 7:30 a.m. in the Creston School Library with the following members present:  Joanna Massie, Shawn McDonough, and Jessica Sandven-Sorensen. Julie Tikka was out with medical concerns.  Also in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Jennifer Johnson, – 2ndgrade teacher and Melissa Potts – 1stgrade teacher.

Minutes:  Joanna Massie moved and Jessica Sandven-Sorensen seconded to approve the minutes of the 10 May 2018 meetings.  Motion passed unanimously.

Public Participation/Correspondence:nil.

Information Items: nil

Reports:

Clerk – Tammy Bartos presented report.  Statement of Expenditure for June was presented – General Fund is 89% committed to date.  Fund 115 Projects Report through 6thof June was presented.  The unemployment insurance audit is complete – no adjustments required.  The annual fiscal audit for FY17 continues and should be over soon.

Principal – Tami Ward presented report.  Student Enrollment is currently 102.  All Statewide testing has been completed for the school year. 2018/19 Sports:  with our recent survey, it looks like we will have enough students to offer 5th/6thgrade Boys Basketball; 5th/6thgrade Girls Basketball, and K-6 Cross Country.  Building Maintenance: parking lot expansion and roof project is scheduled for midsummer; also Mr. Hagen will be taking care of miscellaneous projects throughout the summer.

Staff – Jennifer Johnson presented a summary report of what is happening in each classroom.

Policies:

  • Shawn McDonough moved and Jessica Sandven-Sorensen seconded to approve policy 3140 STUDENTS – Class Size Policy as presented. Motion passed unanimously.
  • 4350 COMMUNITY RELATIONS – Website Accessibility and Nondiscrimination. New policy. 1st  No motion needed.
  • 3224 STUDENTS – Student Dress. New policy. 1st  No motion needed.
  • 1014FE – BOARD OF TRUSTEES – Intent to Increase Non-Voted Levy. New policy. 1st  No motion needed.
  • 1014FE-FI – BOARD OF TRUSTEES – Notice of Intent to Impose an Increase in Levies Form. New policy. 1st  No motion needed.
  • 3124 STUDENTS – Military Compact Waiver. 1st  No motion needed.
  • 5000A PERSONNEL – Aide Job Description. 1st No motion needed.
  • 5000C PERSONNEL – Custodian Job Description. Revision to policy.  1st  No motion needed.
  • 5000LA PERSONNEL – Library Assistant Job Description. 1st No motion needed.
  • 5000SC PERSONNEL – School Clerk Job Description. 1st  No motion needed.
  • 5000ST PERSONNEL – Substitute Teacher Job Description. 1st  No motion needed.

4thGrade Presentation – At 8:05 a.m. several 4thgraders shared informational writing presentations using the Puppet pals and tellegami apps.

Consideration of Action Items:

  • Discussion regarding several aspects of the contract ensued including concern from Joanna Massie regarding a public comment period. Ward explained that according to MontanaSky, public comment would be part of the permitting process.  Joanna Massie moved and Jessica Sandven-Sorensen seconded approval of the Tower Site Easement Agreement with MontanaSky Networks, Inc with two amendments for protected bandwidth and the right to audit subleases.  Motion passed unanimously.
  • Shawn McDonough moved and Joanna Massie seconded approval of the School District No. 5, Kalispell and School District No. 9, Creston Interlocal Agreement for educational services for Creston students grade 7 and grade 8 for a period of 3 years beginning July 1, 2018 and ending June 30, 2021. Motion passed unanimously.
  • Jessica Sandven-Sorensen moved and Joanna Massie seconded approval of the Montana Educator Performance Appraisal System (Montana EPAS) as the evaluation tool for teachers. Motion passed unanimously.
  • Joanna Massie moved and Shawn McDonough seconded approval of the disposition of obsolete equipment as presented. Motion passed unanimously.
  • Jessica Sandven-Sorensen moved and Joanna Massie seconded to approve the Principal with Superintendent Duties Employment Contract with the negotiated salary of option #3 as presented. Motion passed unanimously.
  • Joanna Massie moved and Jessica Sandven-Sorensen seconded to approve the Mentor/Coaching Contract for 2018-2019 for A. Hess as presented. Motion passed unanimously.
  • Jessica Sandven-Sorensen moved and Joanna Massie seconded to approve the Classified Personnel Hires and Contracts for 2018-2019 as presented. Motion passed unanimously.
  • Jessica Sandven-Sorensen moved and Shawn McDonough seconded approval for the district clerk to process claims June through August without convening a board meeting. Motion passed unanimously.
  • Transportation Contracts: nil.
  • Out of District requests: nil.
  • Joanna Massie moved and Shawn McDonough seconded to accept the gym use request amendment by Julie Cummins/Creston Fitness Bootcamp as presented. Motion passed unanimously.

Payroll/Substitutes/Claims:  The Board approved all claims for June 2018.

Next Meeting(s) Date:

  • Regular and Final Budget Meeting: 9 August 2018 at 7:30 a.m.

Meeting adjourned at 8:50 a.m.

Respectfully submitted,

Tammy Bartos                                     Matt Hartle

District Clerk                                        Chairman

806, 2018

10 May 2018 Board Minutes

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

10 May 2018

MINUTES

Chairman Matt Hartle called the Board of Trustees Meeting to order at 7:35 a.m. in the Creston School Library with the following members present:  Joanna Massie, Shawn McDonough, and Jessica Sandven-Sorensen. Julie Tikka was out with medical concerns.  Also in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Jack Eggensperger – County Superintendent, Jennifer Johnson, – 2ndgrade teacher and Emily Russell – 2018/19 6thgrade teacher.

Minutes:  Joanna Massie moved and Shawn McDonough seconded to approve the minutes of the 12 April 2018 meetings.  Motion passed unanimously.

Public Participation/Correspondence:nil.

Information Items:

  • Update regarding the Amendment of Solid Waster Service Charges for Schools: The Flathead County Solid Waste District is postponing the fee increase until January 2019. This will give school districts time to evaluate and/or modify their waste management services.  We will be contacting our hauling company for ways to lower the overall rate (i.e. reduce container size and installing a locking mechanism to reduce household use of our container).

Reports:

Clerk – Tammy Bartos presented report.  Statement of Expenditure for May was presented – General Fund is 70% committed to date.  Fund 115 Projects Report through 10thof May was presented.  Funds are balanced to the County Treasurer for March.  Gutters and Siding repairs are completed and the insurance claim has been completed.  There is an unemployment insurance audit as well as our annual fiscal audit for FY17 in process.

Principal – Tami Ward presented report.  Student Enrollment is currently 102.  Statewide Testing: Third through 6thgrade Students began SBAC testing May 7th.  Broadband: Grant notice of approval was received and the infrastructure improvements have been completed. Grants: the Gaga Ball pit (and ball toss) has been installed – students were enthusiastic about these new recess options.  Building Maintenance: plans are being made to accommodate sixth grade and for various other improvements over the summer.  We hosted the Salish Kootenai College pre-service teachers who presented an afternoon of Indian Education. Updates in teacher professional development, Education Cooperative, Special Education Cooperative and Crossroads were given.  Safety Committee: All violations from our MT Department of Labor inspection have been corrected and the case has been closed; also the report from our DEQ inspection was received and corrective action taken as noted; last safety meeting was May 9th.  School Survey: the goal for the survey was to see what services our community is looking for as well as ways we can improve instruction, communication, and facilities; survey results were distributed.  Teachers have been surveyed and have agreed to adopt the Montana Educator Performance Appraisal System (EPAS) as the teacher evaluation tool for the 2018/19 school year; copies were distributed for board review.  Principal contract negotiations will be next month and a principal pay scale is being proposed.

Staff – Jennifer Johnson presented a summary report of what is happening in each classroom.

Policies:

  • 3140 STUDENTS – Class Size Policy. Revision to existing policy. 1st  No motion needed.
  • Joanna Massie moved and Shawn McDonough seconded to approve policy 3416 STUDENTS – Administering Medicines to Students as presented. Motion passed unanimously.
  • Shawn McDonough moved and Joanna Massie seconded to approve policy 5122F PERSONNEL – Applicant Rights and Consent to Fingerprint as presented.Motion passed unanimously.
  • Jessica Sandven-Sorensen moved and Joanna Massie seconded to approve the 5000 PERSONNEL series of job descriptions as presented: 5000P – Principal, 5000SET – Special Education Teacher, and 5000T – Teacher.  Motion passed unanimously.

 3rdGrade Presentation – At 8:00 a.m. several 3rdgraders shared 1) math concepts about fractions; 2) perspectives of a historical event (social studies standard of comparing two perspectives); 3) an imaginary animal that could survive in every biome on earth (science: how animals have traits that can be influenced by their environment).

Consideration of Action Items:

  • Tower Site Easement Agreement with MontanaSky Networks, Inc. Joanna Massie and Shawn McDonough agreed to serve on a committee with Tami Ward to review the agreement and suggested revisions. They will bring the agreement back to the full Board for approval.  No motion needed.
  • Joanna Massie moved and Jessica Sandven-Sorensen seconded approval of the Flathead Special Education Cooperative Program / Severe Communication Interlocal Agreement. Motion passed unanimously.
  • Jessica Sandven-Sorensen moved and Joanna Massie seconded approval of the Flathead Special Education Cooperative Preschool Program Interlocal Agreement. Motion passed unanimously.
  • Jessica Sandven-Sorensen moved and Joanna Massie seconded approval of the Audit Engagement Letter with Nicole M. Noonan, CPA, P.C. Motion passed unanimously.
  • Joanna Massie moved and Jessica Sandven-Sorensen seconded to approve the parking lot expansion project, option #1. Motion passed unanimously.
  • Jessica Sandven-Sorensen moved and Shawn McDonough seconded to approve the Bigfork-Creston Transportation Interlocal Agreement as presented. Motion passed unanimously.
  • Shawn McDonough moved and Joanna Massie seconded to approve the upgrade to the roof above the library area as presented. Motion passed unanimously.
  • Jessica Sandven-Sorensen moved and Joanna Massie seconded approval of the Teacher Contract as presented. Motion passed unanimously.
  • Joanna Massie moved and Shawn McDonough seconded to acknowledge the Out of District requests as presented. Motion passed unanimously.
  • Joanna Massie moved and Jessica Sandven-Sorensen seconded to accept the gym use request by Julie Cummins/Creston Fitness Bootcamp on Monday and Wednesday evenings, August 2018 – June 2019 as presented.Motion passed unanimously.

 Payroll/Substitutes/Claims:  The Board approved all claims for May 2018.

 Next Meeting(s) Date:

  • 7 June 2018 at 7:30 a.m.

Meeting adjourned at 8:42 a.m.

Respectfully submitted,

Tammy Bartos                                     Matt Hartle

District Clerk                                        Chairman