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806, 2018

10 May 2018 Board Minutes

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

10 May 2018

MINUTES

Chairman Matt Hartle called the Board of Trustees Meeting to order at 7:35 a.m. in the Creston School Library with the following members present:  Joanna Massie, Shawn McDonough, and Jessica Sandven-Sorensen. Julie Tikka was out with medical concerns.  Also in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Jack Eggensperger – County Superintendent, Jennifer Johnson, – 2ndgrade teacher and Emily Russell – 2018/19 6thgrade teacher.

Minutes:  Joanna Massie moved and Shawn McDonough seconded to approve the minutes of the 12 April 2018 meetings.  Motion passed unanimously.

Public Participation/Correspondence:nil.

Information Items:

  • Update regarding the Amendment of Solid Waster Service Charges for Schools: The Flathead County Solid Waste District is postponing the fee increase until January 2019. This will give school districts time to evaluate and/or modify their waste management services.  We will be contacting our hauling company for ways to lower the overall rate (i.e. reduce container size and installing a locking mechanism to reduce household use of our container).

Reports:

Clerk – Tammy Bartos presented report.  Statement of Expenditure for May was presented – General Fund is 70% committed to date.  Fund 115 Projects Report through 10thof May was presented.  Funds are balanced to the County Treasurer for March.  Gutters and Siding repairs are completed and the insurance claim has been completed.  There is an unemployment insurance audit as well as our annual fiscal audit for FY17 in process.

Principal – Tami Ward presented report.  Student Enrollment is currently 102.  Statewide Testing: Third through 6thgrade Students began SBAC testing May 7th.  Broadband: Grant notice of approval was received and the infrastructure improvements have been completed. Grants: the Gaga Ball pit (and ball toss) has been installed – students were enthusiastic about these new recess options.  Building Maintenance: plans are being made to accommodate sixth grade and for various other improvements over the summer.  We hosted the Salish Kootenai College pre-service teachers who presented an afternoon of Indian Education. Updates in teacher professional development, Education Cooperative, Special Education Cooperative and Crossroads were given.  Safety Committee: All violations from our MT Department of Labor inspection have been corrected and the case has been closed; also the report from our DEQ inspection was received and corrective action taken as noted; last safety meeting was May 9th.  School Survey: the goal for the survey was to see what services our community is looking for as well as ways we can improve instruction, communication, and facilities; survey results were distributed.  Teachers have been surveyed and have agreed to adopt the Montana Educator Performance Appraisal System (EPAS) as the teacher evaluation tool for the 2018/19 school year; copies were distributed for board review.  Principal contract negotiations will be next month and a principal pay scale is being proposed.

Staff – Jennifer Johnson presented a summary report of what is happening in each classroom.

Policies:

  • 3140 STUDENTS – Class Size Policy. Revision to existing policy. 1st  No motion needed.
  • Joanna Massie moved and Shawn McDonough seconded to approve policy 3416 STUDENTS – Administering Medicines to Students as presented. Motion passed unanimously.
  • Shawn McDonough moved and Joanna Massie seconded to approve policy 5122F PERSONNEL – Applicant Rights and Consent to Fingerprint as presented.Motion passed unanimously.
  • Jessica Sandven-Sorensen moved and Joanna Massie seconded to approve the 5000 PERSONNEL series of job descriptions as presented: 5000P – Principal, 5000SET – Special Education Teacher, and 5000T – Teacher.  Motion passed unanimously.

 3rdGrade Presentation – At 8:00 a.m. several 3rdgraders shared 1) math concepts about fractions; 2) perspectives of a historical event (social studies standard of comparing two perspectives); 3) an imaginary animal that could survive in every biome on earth (science: how animals have traits that can be influenced by their environment).

Consideration of Action Items:

  • Tower Site Easement Agreement with MontanaSky Networks, Inc. Joanna Massie and Shawn McDonough agreed to serve on a committee with Tami Ward to review the agreement and suggested revisions. They will bring the agreement back to the full Board for approval.  No motion needed.
  • Joanna Massie moved and Jessica Sandven-Sorensen seconded approval of the Flathead Special Education Cooperative Program / Severe Communication Interlocal Agreement. Motion passed unanimously.
  • Jessica Sandven-Sorensen moved and Joanna Massie seconded approval of the Flathead Special Education Cooperative Preschool Program Interlocal Agreement. Motion passed unanimously.
  • Jessica Sandven-Sorensen moved and Joanna Massie seconded approval of the Audit Engagement Letter with Nicole M. Noonan, CPA, P.C. Motion passed unanimously.
  • Joanna Massie moved and Jessica Sandven-Sorensen seconded to approve the parking lot expansion project, option #1. Motion passed unanimously.
  • Jessica Sandven-Sorensen moved and Shawn McDonough seconded to approve the Bigfork-Creston Transportation Interlocal Agreement as presented. Motion passed unanimously.
  • Shawn McDonough moved and Joanna Massie seconded to approve the upgrade to the roof above the library area as presented. Motion passed unanimously.
  • Jessica Sandven-Sorensen moved and Joanna Massie seconded approval of the Teacher Contract as presented. Motion passed unanimously.
  • Joanna Massie moved and Shawn McDonough seconded to acknowledge the Out of District requests as presented. Motion passed unanimously.
  • Joanna Massie moved and Jessica Sandven-Sorensen seconded to accept the gym use request by Julie Cummins/Creston Fitness Bootcamp on Monday and Wednesday evenings, August 2018 – June 2019 as presented.Motion passed unanimously.

 Payroll/Substitutes/Claims:  The Board approved all claims for May 2018.

 Next Meeting(s) Date:

  • 7 June 2018 at 7:30 a.m.

Meeting adjourned at 8:42 a.m.

Respectfully submitted,

Tammy Bartos                                     Matt Hartle

District Clerk                                        Chairman

1005, 2018

12 April 2018 Board Minutes

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

12 April 2018

MINUTES

Chairman Matt Hartle called the Board of Trustees Meeting to order at 7:34 a.m. in the Creston School Library with the following members present:  Joanna Massie, Austin Hughes, Julie Tikka was out with medical concerns.  Also in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Jack Eggensperger – County Superintendent, Jennifer Johnson, – 2ndgrade teacher.  Prospective Trustees in attendance were Shawn McDonough and Jessica Sandven-Sorensen.

Minutes:  Joanna Massie moved and Austin Hughes seconded to approve the minutes of the 5 March 2018 and 13 March 2018 meetings.  Motion passed unanimously.

Public Participation/Correspondence:nil.

Information Items:

  • Amendment of Solid Waster Service Charges for Schools: A letter from the Flathead County Solid Waste District was shared with the Board. They are proposing a change in the way they charge schools for solid waste refuse.
  • MontanaSky Network proposed tower and infrastructure update: MontanaSky has moved forward with getting the applicable approvals and recommendations from all involved parties and would like to meet with Board and School representatives to tour the site and review the proposed tower agreement.  They have also provided the school with a quote for an infrastructure upgrade, which is a separate item to the tower.  Tami Ward will arrange a time for interested board, school and community members to meet with MontanaSky.
  • Letter of Resignation from Nancy Keeton: The letter was read aloud.

 Reports:

Clerk – Tammy Bartos presented report.  Statement of Expenditure for April was presented – General Fund is 61% committed to date.  Fund 115 Projects Report through 11thof April was presented.  Funds are balanced to the County Treasurer for February. Inside restoration of the Library and Principal Office due to water damage was completed during Spring Break; gutters, siding and roof issues are yet to be completed.

Principal – Tami Ward presented report.  Student Enrollment is currently 102.  Statewide Testing: All 4thgrade students completed the Science CRT before Spring Break.  Third through 6thgrade Students will begin SBAC testing the first part of May.  Broadband: our broadband consultant should be confirming an approval of grant funds for our infrastructure improvements in the near future. Grants: we were awarded a Flathead Electric Roundup for Safety grant for $2400 for the keyless entry locks. Building Maintenance: an update to our alarm system and lighted exit signs were installed over Spring Break. Updates in teacher professional development, Education Cooperative, Special Education Cooperative and Crossroads were given as well as for Safety Committee.

Staff – Jennifer Johnson presented a summary report of what is happening in each classroom.

Policies:

  • 3416 STUDENTS – Administering Medicines to Students. Revision to existing policy. 1st No motion needed.
  • 5122F PERSONNEL – Applicant Rights and Consent to Fingerprint. Replacing current form. 1st No motion needed.
  • 5000P PERSONNEL – Principal Job Description. Replace current job description.  1st  No motion needed.
  • 5000SET PERSONNEL – Special Education Teacher Job Description. New job description. 1st No motion needed.
  • 5000T PERSONNEL – Teacher Job Description. Replace current job description.  1st No motion needed.

1st Grade Presentation – At 8:00 a.m. several 1stgraders shared their non-fiction writing and book reviews.

Consideration of Action Items:

  • Trustee Election Cancellation by Acclamation.Notice that the election was cancelled due to the number of candidates filing for open trustee positions is equal to the number of positions to be elected.  No motion needed.
  • Joanna Massie moved and Austin Hughes seconded approval of the Wireless Access Infrastructure Quote from MontanaSky Networks.Motion passed unanimously.
  • Tami Ward presented information on a parking lot expansion project. More information and options were requested.  This item was tabled.
  • Austin Hughes moved and Joanna Massie seconded approval of the Household Application for Free and Reduced School Fees as presented.Motion passed unanimously.
  • Joanna Massie moved and Austin Hughes seconded to approve the Montana Small Schools Alliance Letter of Agreement for MSSA Programs 2018-19 for Standards Library and Guidance. Motion passed unanimously.
  • Joanna Massie moved and Austin Hughes seconded to accept the Montana Educator Performance Appraisal System (Montana-EPAS) for Principal Evaluation. Motion passed unanimously.
  • Joanna Massie moved and Austin Hughes seconded to approve the hire of the new teacher as presented. Motion passed unanimously.
  • Joanna Massie moved and Austin Hughes seconded approval of Teacher Contracts as presented. Motion passed unanimously.
  • Joanna Massie moved and Austin Hughes seconded approval of the Disposition of Obsolete Property as presented. Motion passed unanimously.
  • Joanna Massie moved and Austin Hughes seconded approval of the Transportation Contracts as presented. Motion passed unanimously.
  • Austin Hughes moved and Joanna Massie seconded to accept the Out of District requests as presented. Motion passed unanimously.
  • Joanna Massie moved and Austin Hughes seconded to accept the gym use request for 21 April for a Flathead Fire Safe Council Community Meeting as presented. Motion passed unanimously.

Payroll/Substitutes/Claims:  The Board approved all claims for April 2018.

Next Meeting(s) Date:

  • 10 May 2018 at 7:30 a.m. – Board Reorganization and Regular Meeting

Meeting adjourned at 8:55 a.m. then Principal Evaluation.

Respectfully submitted,

Tammy Bartos                                             Matt Hartle

District Clerk                                                 Chairman

1904, 2018

13 March 2018 Minutes

CRESTON SCHOOL DISTRICT #9

SPECIAL BOARD OF TRUSTEES MEETING

13 March 2018

MINUTES

Chairman Matt Hartle called the Board of Trustees Meeting to order at 5:00 p.m. in the Creston School Library with the following members present:  Joanna Massie and Austin Hughes, Julie Tikka out with medical concerns, Nancy Keeton has moved out of the district.  Also in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Teachers: Deb Christensen – Title/PE, Pauline Davidson – 3rd, Ariann Hess – 6th, Jennifer Johnson, – 2nd, Melissa Potts – 1st.  Also, Jessica Sandven-Sorensen, Prospective Trustee.

Public Participation/Correspondence:nil.

Consideration of Action Items:

  • Joanna Massie moved and Austin Hughes seconded approval a Revised Resolution SB307 – Estimating changes in revenues/mills for 2018-2019. The revision was due to a correction to the general fund calculation of GTB.  Motion passed unanimously.
  • Preliminary FY19 Budget Scenarios were discussed. No motion needed.
  • Austin Hughes moved and Joanna Massie seconded approval of the Creston Education Association Negotiations as presented.Motion passed unanimously.
  • Joanna Massie moved and Austin Hughes seconded to accept the recommendation to keep 6thgrade students in our school for FY19.Motion passed unanimously.

Next Meeting(s) Date:

  • 12 April 2018 at 7:30 am.

Meeting adjourned at 6:02 p.m.

Respectfully submitted,

Tammy Bartos                                             Matt Hartle

District Clerk                                                 Chairman

 

1904, 2018

5 March 2018 Minutes

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

5 March 2018

MINUTES

Chairman Matt Hartle called the Board of Trustees Meeting to order at 7:30 a.m. in the Creston School Library with the following members present:  Nancy Keeton and Joanna Massie, Austin Hughes (arrived at 7:40), Julie Tikka was out with medical concerns.  Also in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Teachers: Deb Christensen – Title/PE, Ariann Hess – 6th, Jennifer Johnson, – 2nd, Shanta Milne – K, Melissa Potts – 1st. Prospective Trustees in attendance were Shawn McDonough and Jessica Sandven-Sorensen.

Minutes:  Joanna Massie moved and Nancy Keeton seconded to approve the minutes of the 6 February 2018 meeting.  Motion passed unanimously.

Public Participation/Correspondence:nil.

 Information Items: – nil.

 Reports:

Clerk – Tammy Bartos presented report.  Statement of Expenditure for March was presented – General Fund is 53% committed to date.  Fund 115 Projects Report through 6thof February was presented.  Funds are balanced to the County Treasurer for January. OPI Preliminary Budget Data Sheet for FY 2018-2019 was presented.  An insurance adjuster will be out to inspect our water loss claim.  School District #5 has been contacted regarding renewing our Interlocal Agreement for instructional services of Creston students grade 7 and 8 at KMS.

Principal – Tami Ward presented report.  Student Enrollment is currently 101.  2018/2019 Planning: Due to growing class sizes, we will be too big to combine grades; we will need to accommodate another class in our building and hire an additional teacher; also, posting a job for a .5 music and art teacher.  MontanaSky has given us a bid for infrastructure improvements – the bid has been forwarded to our Broadband consultant and will be used to get funding for these improvements.  Grants: a safety grant for access keypad locks for 2ndand 3rdgrade has been submitted to Roundup for Safety; also, we are the recipients of the $1,000 Rural Excellence District Scholarship to use toward the purchase of a Gaga Pit.  Professional Development: Kelly Boswell is working with teachers on Writer’s Workshop March 5th& 6thand Eliza Sorte-Thomas will be here in April to support math instruction. Special Education Cooperative: Interviews were conducted for a new Director and we will soon have a recommendation for hire.  Safety Committee:  The Run, Lock, Fight training was held February 10th, we are implementing recommendations from the trainers.

Staff – Jennifer Johnson presented a summary report of what is happening in each classroom.

Information Items:

  • Principal Evaluation Document, Method & Tool:The evaluation document was provided to each board member.  Each board member will individually complete the evaluation, turn it in to Matt Hartle, Board Chair, and he will compile the results into one document to be used at the Principal Evaluation portion of the April Board Meeting.

Policies: nil.

 5th& 6thGrade Presentation – At 8:00 a.m. several 5thand 6thgraders shared Roman Life Poems and Persuasive Writing pieces.

Consideration of Action Items:

  • Joanna Massie moved and Nancy Keeton seconded approval a Revised Trustee Resolution Calling for an Election by Poll. The revision was due to an additional trustee position open for election.  Motion passed unanimously.
  • Nancy Keeton moved and Joanna Massie seconded the acceptance of the 2018-2019 School Year Calendar. The calendar included a school day change of a start time at 8:25. Motion passed unanimously.
  • Nancy Keeton moved and Austin Hughes seconded approval of a resolution to dispose of abandoned, obsolete and undesirable property as presented. Motion passed unanimously.
  • Joanna Massie moved and Nancy Keeton seconded to accept the Door Lock Bid for the 2nd& 3rdgrade rooms as presented.Motion passed unanimously.
  • Austin Hughes moved and Joanna Massie seconded to approve the request by A. Hess for an additional personal day to carry forward into next fiscal year. Motion passed unanimously.
  • Teacher Negotiations/CBA. Jennifer Johnson presented the Creston Education Association 2018-2019 Negotiations.  There was discussion and it was decided to table this until more information can be provided regarding the preliminary budget.  No motion required.
  • Austin Hughes moved and Joanna Massie seconded approval to post a position for an additional full-time teacher position for 2018-2019. Motion passed unanimously.
  • Austin Hughes moved and Joanna Massie seconded approval to post a position for a Music (.2) / Art (.3) position for 2018-2019.Motion passed unanimously.
  • Joanna Massie moved and Austin Hughes seconded to accept the SB307 Resolution estimating changes in revenues/mills for all funds as presented. Motion passed unanimously.
  • Joanna Massie moved and Austin Hughes seconded to accept the transportation contract as presented. Motion passed unanimously.

 Payroll/Substitutes/Claims:  The Board approved all claims for March 2018.

 Next Meeting(s) Date:

  • 13 March 2018 at 5:00 pm. – Special Meeting: budgeting and negotiations.
  • 10 April 2018 at 7:30 am.

Meeting adjourned at 8:55 a.m.

Respectfully submitted,

Tammy Bartos                                             Matt Hartle

District Clerk                                                 Chairman

703, 2018

February 2018 Minutes

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

6 February 2018

MINUTES

Chairman Matt Hartle called the Board of Trustees Meeting to order at 7:33 a.m. in the Creston School Library with the following members present: Nancy Keeton and Joanna Massie. Austin Hughes excused due to work and Julie Tikka was out sick. Also in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Jennifer Johnson – 2nd grade Teacher, and Gloria Graves – Creston Fire Fighters Association.

Minutes: Nancy Keeton moved and Joanna Massie seconded to approve the minutes of the 6 January 2018 meeting. Motion passed unanimously.

Public Participation/Correspondence: nil.

Information Items:

  • Creston Auction – Gloria Graves presented information regarding the upcoming Auction in April and discussed use of our school facilities.

Reports:

Clerk – Tammy Bartos presented report. Statement of Expenditure for February was presented – General Fund is 45% committed to date. Fund 115 Projects Report through 6th of February was presented. Funds are balanced to the County Treasurer for December. Principal Evaluation Forms will be distributed and compiled in time for the March Board Meeting.

Principal – Tami Ward presented report. Student Enrollment is currently 97. Montana Sky has been out to assess our infrastructure and will forward information to our Broadband consultant. Miss Montana gave a student assembly on February 1st. We are offering scholarships to graduating seniors again this year and will need to form a selection committee. Update on Building Maintenance – exit signs, “not and exit” signs to be installed and sand is available to spread on the parking lot & playground. Teacher Professional Development – Mrs. Siler will attend a Special Educators conference this month and Kelly Boswell is here two days this month to work with teachers on Writer’s Workshop and reading comprehension strategies. Education Cooperative – moving their office to the Gateway West Mall Special Education Cooperative – our school will host a Child Find sometime in March or April and the Management Board approved the recommendation to build a new preschool facility. Crossroads is fully staffed and able to take a few more students depending on need. Safety Committee – the Run! Lock! Fight! Training is scheduled for February 10th.

Staff – Jennifer Johnson presented a summary report of what is happening in each classroom. Also, the Creston Teacher Association is planning to negotiate for the 2018-19 and the 2019-20 school years at the March Board Meeting.

Information Items:

  • Exploring Days vs. Minutes for the School Calendar.   Tammy Bartos presented. We currently use 180-day count to comply with state requirements. Another way to calculate instruction time is by minutes. By adding a few minutes to each day we could add one flex day built into our calendar. A presentation will be given to the teachers later this month to get their input also.

Policies:

  • 3121 STUDENTS – Enrollment and Attendance Records (New Policy). 2nd Nancy Keeton moved and Joanna Massie seconded to accept the policy as presented. Motion passed unanimously.
  • 5120 PERSONNEL – Hiring Process and Criteria (New Policy). 2nd Joanna Massie moved and Nancy Keeton seconded to accept the policy as presented. Motion passed unanimously.
  • 5220 PERSONNEL – Prohibition on Aiding Sexual Abuse (New Policy). 2nd Nancy Keeton moved and Joanna Massie seconded to accept the policy as presented. Motion passed unanimously.
  • 5420 PERSONNEL – Paraprofessionals (New Policy). 2nd Joanna Massie moved and Nancy Keeton seconded to accept the policy as presented. Motion passed unanimously.
  • 5420F PERSONNEL – ESSA Qualification Notifications (New Policy). 2nd Nancy Keeton moved and Joanna Massie seconded to accept the policy as presented. Motion passed unanimously.
  • 8100 NONINSTRUCTIONAL OPERATIONS – Transportation (New Policy). 2nd Joanna Massie moved and Nancy Keeton seconded to accept the policy as presented. Motion passed unanimously.

4th Grade Presentation – postponed.

Consideration of Action Items:

  • Nancy Keeton moved and Joanna Massie seconded a Trustee Resolution Calling for an Election by Poll. Motion passed unanimously.
  • Nancy Keeton moved and Joanna Massie seconded a Resolution to dispose of abandoned, obsolete and undesirable property as presented. Motion passed unanimously.
  • Joanna Massie moved and Nancy Keeton seconded approval to move forward on setting up a before school care program for the 2018-2019 school year. Motion passed unanimously.
  • Nancy Keeton moved and Joanna Massie seconded to accept the transportation contracts as presented. Motion passed unanimously.
  • Nancy Keeton moved and Joanna Massie seconded to accept the gym use request by the Many Lakes HOA on 17 February 2018. Motion passed unanimously.

Payroll/Substitutes/Claims: The Board approved all claims for February 2018.

Next Meeting(s) Date:

  • 6 March 2018 at 7:30 am.

Meeting adjourned at 8:37 a.m.

Respectfully submitted,

Tammy Bartos                                             Matt Hartle

District Clerk                                                 Chairman