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512, 2017

November 2017 Board Minutes

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

7 NOVEMBER 2017

MINUTES

Chairman Matt Hartle called the Board of Trustees Meeting to order at 7:35a.m. in the Creston School Library with the following members present: Nancy Keeton, JoAnna Massie and Julie Tikka. Also in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk. (Austin Hughes was absent due to work obligation.)

Minutes: Julie Tikka moved and Nancy Keeton seconded to approve the minutes of the 3 October 2017 meeting. Motion passed unanimously.

Public Participation/Correspondence: nil.

Reports:

Clerk – Tammy Bartos presented report. Statement of Expenditure for November was presented – General Fund is 25% committed to date. Funds are balanced to the County Treasurer for July, August & September. MTSBA is hosting the 9th Annual School Law & Technology Symposium December 4th & 5th in Helena. Montana Schools Unemployment Insurance Program (MSUIP) 2017 Annual Report is available to read in the office.

Principal – Tami Ward presented report. Student Enrollment is currently 93. The Title Audit is complete on her end and ready to be sent out. Waiting on a quote from Montana Digital regarding updating our current wireless internet connection. We recently updated our website to be ADA compliant. NW Educational Cooperative: working on Science and English Language Arts standards. Crossroads: The program is full, yet can take a few more students depending on the age. Special Education Cooperative: will be exploring the idea of building a Preschool for the Cooperative, also the director has announced her resignation as of January 1st, 2018. Safety Committee has been meeting regularly. Griz/Cat Food Drive for Flathead Food Bank is November 1 – 17. Mindset skill this month is FLEXIBILITY. Mrs. Ward along with three other teachers will attend a social skills training by Rusty May in Butte this month.

Staff – nil.

Information Items:

  • 2015-16 Audit Report is done. The report was distributed and the management letter was discussed.
  • Continuous School Improvement Plan: Tami Ward shared the information in the report, which she has prepared for the State.
  • Alarm System Upgrade: Necessary repairs were done this past week. The representative from Federal Protection will be forwarding future recommended upgrades in the next couple of weeks.
  • Bus Stop Change – Fieldstone Drive/Church at Creston: The Fieldstone Homeowners Association requested permission from the Church at Creston to move our bus stop off the road and into their parking lot to alleviate traffic congestion at the highway. We have done so.

Policies:

  • 3110 STUDENTS – Entrance, Placement, and Transfer (policy revision). Julie Tikka moved and Nancy Keeton seconded to accept the revisions as presented. Motion passed unanimously.
  • 3125 STUDENTS – Education of Homeless Children (policy revision). Julie Tikka moved and Nancy Keeton seconded to accept the revisions as presented. Motion passed unanimously.
  • 3210 STUDENTS – Equal Education, Nondiscrimination and Sex Equity (policy revision). Julie Tikka moved and Nancy Keeton seconded to table a decision on this policy to the next meeting. Motion passed unanimously.
  • 3300 STUDENTS – Suspension and Expulsion – Corrective Actions and Punishment (policy revision). Julie Tikka moved and Nancy Keeton seconded to accept the revisions as presented. Motion passed unanimously.
  • 4300F COMMUNITY RELATIONS – School Facilities/Grounds Use & Liability Release (policy revision). Julie Tikka moved and Nancy Keeton seconded to table a decision on this policy to the next meeting. Motion passed unanimously.
  • 5010 PERSONNEL – Equal Employment Opportunity and Non-Discrimination (policy revision). Julie Tikka moved and JoAnna Massie seconded to table a decision on this policy to the next meeting. Motion passed unanimously.
  • 2150 INSTRUCTION – Suicide Awareness and Prevention (New Policy). Julie Tikka moved and JoAnna Massie seconded to table a decision on this policy to the next meeting. Motion passed unanimously.
  • 3121 STUDENTS – Enrollment and Attendance Records (New Policy). Julie Tikka moved and JoAnna Massie seconded to table a decision on this policy to the next meeting. Motion passed unanimously.
  • 5120 PERSONNEL – Hiring Process and Criteria (New Policy). Julie Tikka moved and JoAnna Massie seconded to table a decision on this policy to the next meeting. Motion passed unanimously.
  • 5220 PERSONNEL – Prohibition on Aiding Sexual Abuse (New Policy). Julie Tikka moved and JoAnna Massie seconded to table a decision on this policy to the next meeting. Motion passed unanimously.
  • 5420 PERSONNEL – Paraprofessionals (New Policy). Julie Tikka moved and JoAnna Massie seconded to table a decision on this policy to the next meeting. Motion passed unanimously.
  • 5420F PERSONNEL – ESSA Qualification Notifications (New Policy). Julie Tikka moved and JoAnna Massie seconded to table a decision on this policy to the next meeting. Motion passed unanimously.
  • 8100 NONINSTRUCTIONAL OPERATIONS – Transportation (New Policy). Julie Tikka moved and JoAnna Massie seconded to table a decision on this policy to the next meeting. Motion passed unanimously.

2nd Grade Presentation: At 8:25 a.m. students from 2nd grade sang a song about the life cycle of a pumpkin, shared pumpkin cookies and Mrs. Johnson told a bit about the science they are learning this fall.

Consideration of Action Items:

  • Julie Tikka moved and Nancy Keeton seconded to accept the Pasture Lease Agreement as presented. Motion passed unanimously.
  • Julie Tikka moved and Nancy Keeton seconded to approve the Personal Services Contract with Kelly Boswell for teacher professional development. Motion passed unanimously.
  • Nancy Keeton moved and JoAnna Massie seconded to approve the Crossroads Interlocal Agreement. Motion passed unanimously.
  • Julie Tikka moved and JoAnna Massie seconded to accept the Creston-Bigfork Interlocal Bus Agreement as presented with a change to the heading to reflect Bigfork School. Motion passed unanimously.
  • JoAnna Massie moved and Julie Tikka seconded to approve the Winter Sidewalk Protocol. Motion passed unanimously.
  • Julie Tikka moved and Nancy Keeton seconded to approve the transportation contracts as presented. Motion passed unanimously.
  • Julie Tikka moved and Nancy Keeton seconded to acknowledge receipt of the attendance agreements for students living in the Creston School District and attending elsewhere. Motion passed unanimously.
  • Julie Tikka moved and Nancy Keeton seconded to approve the attendance agreement of a student choosing Creston School District as district of placement. Motion passed unanimously.
  • Nancy Keeton moved and Julie Tikka seconded to approve the Gym Use Request for the Girl Scouts as presented. Motion passed unanimously.

Payroll/Substitutes/Claims: The Board approved all claims for November 2017.

Next Meeting(s) Date:

  • 5 December 2017 at 7:30 am.

Meeting adjourned at 8:38 a.m.

Respectfully submitted,

Tammy Bartos                                             Matt Hartle

District Clerk                                                 Chairman

 

 

711, 2017

October 2017 Board Meeting

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

3 OCTOBER 2017

MINUTES

Chairman Matt Hartle called the Board of Trustees Meeting to order at 7:30 a.m. in the Creston School Library with the following members present: Austin Hughes, Nancy Keeton and Julie Tikka. Also in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Jack Eggensperger – County Superintendent, JoAnna Massie – trustee designate to be, Jen Johnson – 2nd grade Teacher and Melissa Potts – 1st grade teacher.

Minutes: Julie Tikka moved and Nancy Keeton seconded to approve the minutes of the 7 September 2017 meeting. Motion passed unanimously.

Public Participation/Correspondence: nil.

Reports:

Clerk – Tammy Bartos presented report. Statement of Expenditure for October was presented. A letter from MTPEC to Superintendent Arntzen was referenced regarding possible further budget cuts. Jack Eggensperger stated he does not anticipate any further cuts to school districts. All board members have been signed up for MTSBA MTSUIP 2017 Back-to-School Legal Primer video workshop available for viewing 6 October – 10 October.

Principal – Tami Ward presented report. Student Enrollment is currently 87. We are being audited for our Title I and II programs and funds. Options for improving our Internet connection are being explored. Building Maintenance: trees have been trimmed and lots of odds and ends fixed around the school. Northwest Educational Cooperative: This year we will do a science curriculum review. Crossroads: The K-2 program is up and running. Special Education Cooperative: next meeting is set for October 26th. Safety/Playground: new slide has been installed; benches to be replaced; estimates for a new keypad entry system for the 2nd and 3rd grade building are being done; teachers and staff met to practice lockdown drills; we are working with the Sheriff’s Department to set up intruder training for the staff. Smarter Balanced Scores: our school placed fourth in the State for ELA and math. Mindset for Learning: focus this month is persistence.

Staff – Jen Johnson, 2nd grade teacher reported. Teachers are planning upcoming field trips to enhance learning including Skype Virtual Field trips. Combined art classes are starting off successful.

Safety – Tami Ward reported in her Principal report.

Information Items:

  • Asbestos Inspection Report form was distributed and reviewed. No significant changes since our last inspection.
  • Alarm System Call List Update: An update to our alarm response call list was passed around.
  • 2015-2016 Audit Report: Tammy Bartos reported that she and auditor are working on finalizing reports and adjustments. The official report will be available at the next board meeting.

Policies: In order to include the soon to be new trustee in all action items, Board Chair Matt Hartle moved the policy item to after the appointment of a new trustee.

Consideration of Action Items:

  • Nancy Keeton moved and Julie Tikka seconded to declare a vacant trustee position due to Jeff Sullivan moving out of the district and to fill the vacancy by appointment. Motion passed unanimously.
  • Julie Tikka moved and Nancy Keeton seconded to approve the appointment of JoAnna Massie as trustee. Motion passed unanimously.
  • Nancy Keeton moved and Julie Tikka seconded to approve policy 3431 STUDENTS – Emergency Treatment as presented. Motion passed unanimously.
  • Pasture Lease Agreement – discussion only, tabled until next month.
  • Austin Hughes moved and Julie Tikka seconded to approve the Make-up Days as presented – June 8th will be a full day, June 11th will be added to the school calendar as a full day and June 12th will be added to the calendar as an early out at 1:30 p.m. Motion passed unanimously.
  • Julie Tikka moved and Nancy Keeton seconded to approve the resolution to not reschedule one pupil-instruction day because of an unforeseen emergency (per MCA 20-9-806). Motion passed unanimously.
  • Nancy Keeton moved and Julie Tikka seconded to approve hiring substitutes from the County Superintendent of Schools list for school year 2017-2018. Motion passed unanimously.
  • Austin Hughes moved and Nancy Keeton seconded to waive the fee for occasional bus riders – occasional defined as no more than once a month. Motion passed unanimously.
  • Julie Tikka moved and JoAnna Massie seconded to approve the transportation contract as presented. Motion passed unanimously.
  • Nancy Keeton moved and JoAnna Massie seconded to acknowledge receipt of the attendance agreements for students living in the Creston School District and attending elsewhere. Motion passed unanimously.
  • Julie Tikka moved and Nancy Keeton seconded to approve the attendance agreement of a student choosing Creston School District as district of placement. Motion passed unanimously.
  • Gym & School Grounds use request(s) – nil.

Payroll/Substitutes/Claims: The Board approved all claims for August & October 2017.

Next Meeting(s) Date:

  • 7 November 2017 at 7:30 am. (Austin Hughes will not be in attendance – work.)

Meeting adjourned at 8:34 a.m.

Respectfully submitted,

Tammy Bartos                                             Matt Hartle

District Clerk                                                 Chairman

 

310, 2017

September 2017 Board Minutes

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

7 SEPTEMBER 2017

MINUTES

Chairman Matt Hartle called the Board of Trustees Meeting to order at 7:30 a.m. in the Creston School Library with the following members present: Nancy Keeton and Julie Tikka. (Austin Hughes & Jeff Sullivan both had other obligations.) Also in attendance were: Tami Ward – Principal and Tammy Bartos – District Clerk, Jen Johnson – Teacher.

Minutes: Julie Tikka moved and Nancy Keeton seconded to approve the minutes of the 15 August 2017 meeting. Motion passed unanimously.

Public Participation/Correspondence: nil.

Reports:

Clerk – Tammy Bartos presented report. Statement of Expenditure for September was presented. MTSBA MTSUIP 2017 Back-to-School Legal Primer information was given.

Principal – Tami Ward presented report. Student Enrollment is currently 92. Science CRT results: 80% of 4th graders were at or above benchmark. Principal Goals were presented. Health & Safety Committee will meet twice a month. Building Maintenance: sidewalks are being repaired, stained and sealed. Mindset for Learning: focus this month is empathy. Northwest Montana Administrator Association: ESSA and budget concerns were discussed. Special Education Cooperative: we have a new Occupational Therapist this year.

Staff – Jen Johnson, 2nd grade teacher reported. Teachers attended literacy and math conferences prior to school beginning. All teachers are using the Responsive Classroom model and it has been a success; it is meaningful and uses common language for all teachers and students.

Playground – Tami Ward reported. Inspection was completed 8/8/17 and any issues are being taken care of.

Consideration of Action Items:

  • Julie Tikka explored a bike/walk path from the school to Many Lakes Entrance, it appears it would require someone or an organized group to pursue this as funding from the county, state or other government is unlikely. Discussion only, no motion made.
  • Julie Tikka moved and Nancy Keeton seconded to approve the Student Privacy Statement and Staff/Volunteer Confidentiality Agreement as presented. Motion passed unanimously.
  • Nancy Keeton moved and Julie Tikka Keeton seconded to approve the Disposition of abandoned, obsolete and undesirable property resolution as presented. Motion passed unanimously.
  • Records Disposal – Tammy Bartos will work on this at a later date, no motion needed.
  • Nancy Keeton moved and Julie Tikka seconded to approve the AED Policies, Procedures and Forms as presented. Motion passed unanimously.
  • Julie Tikka moved and Nancy Keeton seconded to approve the Safety Manual and Policies as presented. Motion passed unanimously.
  • Julie Tikka moved and Nancy Keeton seconded to approve the Substitute Teacher List as present. Motion passed unanimously.
  • Julie Tikka moved and Nancy Keeton seconded to accept the Transportation Contracts as presented. Motion passed unanimously.
  • Julie Tikka moved and Nancy Keeton seconded to approve the out of district attendance agreements with Creston as the district of choice as presented. Motion passed unanimously.
  • Nancy Keeton moved and Julie Tikka seconded to approve the gym use agreements by the Stan Uskoski Family and Flathead Valley Football-4th graders as presented. Motion passed unanimously.

Payroll/Substitutes/Claims: The Board approved all claims for September 2017.

Next Meeting(s) Date:

  • 3 October 2017 at 7:30 am.

Meeting adjourned at 8:18 a.m.

Respectfully submitted,

Tammy Bartos                                                 Matt Hartle

District Clerk                                                                Chairman