13 June 2019


I.         Call to order. Jessica Sandven-Sorensen, Vice Chair, called the Board of Trustees Meeting to order at 7:02 a.m. in the Creston School Library with the following members present: Joanna Massie, Shawn McDonough and Julie Tikka.  Matt Hartle – excused absence.  Also, in attendance were: Tami Ward – Principal and Tammy Bartos – District Clerk.

II.       Minutes of 9 May 2019- Reorganization, 9 May 2019 – Regular & 4 June 2019.  Julie Tikka moved and Joanna Massie seconded approval of the minutes. Motion passed unanimously.

III.     Public Participation / Correspondence – nil.

IV.     Information Item:

A.  Wi-Fi Tower Installation – Update.  MontanaSky will be out later this month to connect our service to the tower.

B.  Property & Liability Insurance Plan School Inspection Report.  A loss control specialist from our property and liability insurance company did a physical walk through of our buildings and property earlier this Spring.  He forwarded a report with a short list of recommendations which Tami and Jeff have or are working on.

C.  Bus Insurance Claim from 3-4-19 accident.  The insurance company for the other party involved in the accident sent a claim for property damage to us.  The claim has been forwarded to our insurance company to handle.

V.      Reports:

A.  Clerk.  Statement of Expenditure includes Payroll and Claims through 13 June 2019.  General Fund is at 96% Committed.  Grand Total of all Funds is at 74%.  One Card (purchasing cards) is on hold until policies and procedures are in place.

B.  Principal.  Student Enrollment was 103 at the end of the school year.  There is a lengthy list of building maintenance summer projects to be completed. An updated Facility Conditions Inventory Report was provided.  Preliminary Smarter Balanced Scores were reviewed with approximately 69% of 3rd-6thgrade students proficient or advanced in English Language Arts and 72% of 3rd-6thgraders proficient or advanced in Math. Tami Ward and Tammy Bartos attended another school district’s board meeting for individual professional development purposes.

C.  Staff – nil.

VI.     Policies: 2000 Series, (See Attachment for complete list), 7320 & 7405– 1streading. A first read of policies to replace, update, reword, add and delete to our policy manual as part of the MTSBA Policy Services was done.  Policies 2221, 2221P, 7320, 7405 were not available for review at this time.  No motion needed.

VII.   Consideration of Action Items:

A.  Approval to hire Janitor & Contract approval. Shawn McDonough moved and Joanna Massie seconded approval to hire Jarrod Joy as the part-time janitor for the 2019-2020 school year and approved a contract for him at a beginning salary of $16.50 per hour.  Motion passed unanimously.

B.  Approval of Clerk Performance Evaluation Tool.  Joanna Massie moved, and Shawn McDonough seconded to approve the Clerk Evaluation Tool as presented.  Motion passed unanimously.

C.  Flathead Crossroads Interlocal Agreement.  An agreement to continue participation in the Flathead Crossroads Program.  Julie Tikka moved and Shawn McDonough seconded approval of the agreement as presented.  Motion passed unanimously.

D.  Bus Route 2019-2020 Approval.  Two routes were presented. The morning route will remain the same and the afternoon route will include a loop heading South on Hwy 35, drop students off at the Sweet Pea Outdoor School on Lake Blaine Road, and return back to complete the route.  The daily mileage will increase by 2.7 miles.  Joanna Massie moved, and Shawn McDonough seconded to approve the routes as presented.  Motion passed unanimously.

E.  Interlocal Transportation Agreements with Cayuse Prairie & Bigfork.  Two separate Agreements were presented, one for Cayuse Prairie and one for Bigfork, for the purpose of transporting Creston Students to and from school driving through these respective districts.  Joanna Massie moved, and Shawn McDonough seconded to approve the Agreements as presented.  Motion passed unanimously.

F.  Property & Liability Insurance Renewal.  The MSPLIP Insurance Premium Renewal was presented.  There is already a three-year rate commitment in place for July 1, 2017 through June 30, 2020.  Shawn McDonough moved and Joanna Massie seconded approval of the renewal.  Motion passed unanimously.

G.  Hallway Flooring Approval.  The flooring proposal for the hallway is for carpet tile, floor prep, entry mat carpet tiles and rubber stair treads.  The board also wanted to include an expanded area of the entry mat carpet tiles with Tami Ward having the final decision.  Shawn McDonough moved and Julie Tikka seconded approval of purchasing flooring for the hallway as presented with the additional entry mat tiles.  Motion passed unanimously.

H.  Compensated Absences (121) Transfer Resolution – nil.

I.   Clerk Salary Negotiation and Contract for 2019-2020.  Shawn McDonough moved, and Joanna Massie seconded to approve the contract renewal, 2% raise and the benefit increase as presented.  Motion passed unanimously.

J.   Principal Salary Negotiation and Contract for 2019-2020.  Shawn McDonough moved, and Joanna Massie seconded to approve the contract renewal and 2% raise as presented.  Motion passed unanimously.

K.  Classified Staff Contracts Renewal or non-renewal for 2019-2020 & Compensation for FY20.  Joanna Massie moved, and Shawn McDonough seconded to approve the non-renewals, the contract renewal and 2% raise of J. Hagen, and the intent to renew agreements as presented.

L.  Authority to process claims June through August without convening a board meeting.  Shawn McDonough moved, and Joanna Massie seconded to authorize the District Clerk to process claims from June through August without convening a board meeting.  Motion passed unanimously.

M.Gym & School Grounds Use request(s).  Julie Cummins is requesting use of the gym for her Creston Fitness Bootcamp, Mondays and Wednesdays from 5:15 – 6:30 pm, July 1, 2019 through June 30, 2020 and Stan Uskoski is requesting use of the gym for the Uskoski family to play basketball, Mondays from 7:00 – 10:00 pm, July 1, 2019 – June 26, 2020.  Shawn McDonough moved, and Julie Tikka seconded approval of the gym use requests as presented.  Motion passed unanimously.

VIII.  Claims for 13 June 2019.  Board approved all claims as presented.

IX.     IX. Next Meeting Dates:

A.  8 August 2019, 7:00 am Budget & Regular Meeting.  There was a scheduling conflict with this date.  Julie Tikka moved and Shawn McDonough seconded to hold the Budget and next Regular Meeting on 12 August 2019 at 7:00 a.m.

B.  Policy Meeting with MTSBA -TBD

X.      Adjourn, then …Closed Session for Clerk evaluation.  Regular Board Meeting adjourned at 8:35 a.m.  All parties agreed to hold the evaluation in March as per the evaluation tool which was approved in item VII.B.


Respectfully Submitted,

Tammy Bartos, District Clerk                                        Matt Hartle, Board Chair


R = required




(only some notes included on this document)

R   2000                                        Goals

R   2100                                        School Year Calendar and Day

R   2105                                        Grade Organization

2110                                        Objectives

2113                                        Pre-Kindergarten Programs

R   2120                                        Curriculum and Assessment

2123                                        Lesson Plan

2130                                        Program Evaluation and Diagnostic Tests

R   2132                                        Student and Family Privacy Rights

2140                                        Guidance and Counseling

R   2150                                        Suicide Awareness and Prevention

2151                                       Interscholastic Activities

2151F                                      Assumption of Risk Sign-Off Form

R   2158                                        Family Engagement

R   2160 – 2160P                          Title I Parent Involvement

R   2161 – 2161P                          Special Education (*use MTSBA version of 2161P)

R   2162 – 2162P                          Section 504 of the Rehabilitation Act of 1973 (“Section 504”) (*use MTSBA v. of 2162P)

2166                                        Gifted Program

2168                                        Distance Learning Courses

2170 – 2170P                          Digital Academy

2171                                        Significant Writing Program

2221*– 2221P*                      School Closure * Not reviewed today

2240                                        Summer School

R   2250                                        Community and Adult Education

R   2309                                        Library Materials

R   2310 – 2310P                          Selection of Library Materials

R   2311                                        Instructional Materials

R   2311P                                      Selection, Adoption, and Removal of Textbooks and Instructional


R   2312                                        Copyright

R   2312P                                      Copyright Compliance (*use MTSBA version of 2312P)

R   2314                                        Learning Materials Review

2320                                        Field Trips, Excursions, and Outdoor Education

2322                                        Contests for Students

R   2330                                        Controversial Issues and Academic Freedom

2332                                        Religion and Religious Activities

R   2333                                        Participation in Commencement Exercises

2334                                        Release Time for Religious Instruction

2335                                        Health Enhancement

R   2413                                        Credit Transfer and Assessment for Placement

2420                                        Grading and Progress Reports

2421                                        Promotion and Retention (Use Alternate #1)

2430                                        Homework

R   2450                                        Recognition of Native American Cultural Heritage

2500                                        Limited English Proficiency Program

R   2510                                        School Wellness