14 November 2019

I. Call to order. Matt Hartle called the Board of Trustees Meeting to order at 7:04 a.m. in the Creston School Library. The following members were present: Arnold Bjork, Joanna Massie, Jessica Sandven-Sorensen, and Shawn McDonough. Also in attendance: Tammy Bartos – District Clerk, Tami Ward – Principal, Jeff Hagen – Bus/Maintenance, Jen Johnson – 2nd grade teacher, Shanta Milne – Kindergarten teacher and Melissa Potts – 1st grade teacher.

II. Minutes of 10 October 2019 and 14 October 2019. Jessica Sandven-Sorensen moved and Shawn McDonough seconded approval of the minutes as presented. Motion passed unanimously.

III. Public Participation / Correspondence. An invitation from Kalispell Public Schools Board of Trustees to Partner Districts Board of Trustees for November 21st was handed out. The invitation was for a social time prior to and to attend the last Boardsmanship Academy Training being held at FVCC.

IV. Information Item:
A. MTSUIP (Unemployment Insurance) Annual Meeting Summary Letter / Report. A letter summarizing the annual meeting was shared with the Board. Also, a copy of the 2019 Annual Report was made available.

V. Reports:

A. Clerk. Statement of Expenditure includes payroll and claims through 11 November 2019. The General Fund is at 25% committed and the Grand Total of all funds is at 21% committed. Reconciliation to County Treasurer has been completed for August and September 2019. Also reported on Fund 115 projects, Fall Student Enrollment Count, Compensation Expenditure Report and MSSA Rural Survey.

B. Principal. Student Enrollment is at 117. A list of minor building maintenance repairs that have been or will be completed in the near future was given. There was no change to the Facility Conditions Inventory this month. A grant of $5,750 from FEC Round Up for Safety was awarded to purchase aluminum two-tier bleachers and an 11-inch landing mat to be used under the climbing wall and cargo net. Mrs. Ward will attend a MTSBA training this month regarding 504 accommodations and special education. A Special Education Compliance Monitoring Audit has been performed by the MT OPI and, based on the review, the OPI has determined that the district has met the standards for compliance. Teachers are continuing their study of spelling instruction through the book Super Spellers. Teachers are gathering data and information for report cards and conferences as we near the end of the trimester; Mrs. Ward is working on an informational grading guide for parents. A first aid kit has been purchased and placed by the back door; buckets of ice melt have been placed at accessible areas; all staff members have the responsibility to salt the sidewalks if conditions are icy; caution signs warning of icy conditions will be placed at the gates. Starting this spring all 5th graders will be assessed in science using a new assessment aligned to the Montana Content Standards for Science – this replaces the 4th grade Science CRT. There was an Open House and reception at the new Special Education Cooperative building the end of October. The Special Education Cooperative will host a guest speaker later in the year to provide information about new legislation regarding dyslexia screening. The Crossroads program is fully staffed for the school year and students are making behavioral and academic progress.

C. Staff. Jen Johnson shared the staff report via a Google Slides presentation which highlighted student work and projects.

VI. Policies:

A. 5000 Series (see attached list) – 2nd reading. Reviewed policies in the 5000 Series, taking into consideration MTSBA recommendations of which current policies to keep, modify or replace with MTSBA model policies as well as policies to add or repeal. Joanna Massie moved and Jessica Sandven-Sorensen seconded approval of the 5000 series as presented to replace our existing 5000 policy series. Motion passed unanimously.

B. 3000 & 4000 Series (see attached list) – 1st reading. Reviewed the policies in this series. No motion needed.

VII. Consideration of Action Items:

A. Coaching Contracts – Girls Basketball. Joanna Massie moved and Jessica Sandven-Sorensen seconded approving the contract for Emily Russell as the 5th/6th grade Girls Basketball Coach for the January – March 2020 Season as presented. Motion passed unanimously.

B. Fiscal Year 2018-2019 Terms of Audit Engagement Letter. Nicole Noonan, CPA, has forwarded the required document. Jessica Sandven-Sorensen moved and Shawn McDonough seconded approval of the FY19 Audit Engagement Letter as presented. Motion passed unanimously.

C. MSPLIP Notice of Annual Meeting & Proxy. There is an annual meeting later this month in Helena. Jessica Sandven-Sorensen moved and Shawn McDonough seconded appointing the MSPLIP Chairman of the Board as proxy and allow the Chairman to vote on all matters as he/she determines. Motion passed unanimously.

D. Substitute Custodian List. A new hire list was given. Joanna Massie moved and Shawn McDonough seconded approving the list as presented. Motion passed unanimously.

E. Hire Custodian 2019/2020 and Employment Contract. A hiring committee interviewed applicants for the part-time custodian position on October 31, 2019. The committee recommended Cynthia Hill for hire. Shawn McDonough moved and Joanna Massie seconded hiring Cynthia Hill as custodian for the remainder of the 2019/2020 school year and approval of the employment agreement as presented. Motion passed unanimously.

F. Additional Bus Route – Creston to Bigfork and Transportation Interlocal. In order to fulfill our transportation responsibilities as per our agreement with Intermountain (approved at 10 October 2019 Board Meeting) we are in need of an additional a.m. bus route from Creston School to the Intermountain Day program which operates out of Bigfork School. The total round-trip mileage is 26.0 miles. A Transportation Interlocal Agreement to drive in the Bigfork School District is also included. Joanna Massie moved and Jessica Sandven-Sorensen seconded approval of the additional bus route and Transportation Interlocal agreement as presented. Motion passed unanimously.

G. Budget Amendment. Based on our Fall Enrollment Count submitted in MAEFAIRS we are eligible for a budget amendment due to an unanticipated enrollment increase. A budget amendment packet has been received from OPI. Information only was presented at this time. This item will be added to a future agenda. No motion needed.

H. Bus Purchase and Trade-in of Current Bus. Our current bus is aging. We have monies in the Bus Depreciation fund for the purpose of replacing our bus. Jeff Hagen, Bus Driver and Tami Ward, Principal have collected quotes and researched new bus purchasing options; also, the trade-in and/or selling of our current bus – all collected information was summarized and made available for review. Additions to the propane bus purchase option including exterior/interior cameras and pricing on seat belts were discussed and Jeff Hagen will work with the seller to address those options. Jessica Sandven-Sorensen moved and Joanna Massie seconded approval of purchasing a new propane bus made by Blue Bird, from the Hartley’s School Buses company with additional options as discussed for the purchase price not to exceed our Bus Depreciation, Fund 11, budget; and also, approval to sell our current bus on our own. Motion passed unanimously.

I. Substitute Teachers List – nil.

J. Transportation Contract(s). Jessica Sandven-Sorensen moved and Joanna Massie seconded approval of transportation contracts as presented. Motion passed unanimously.

K. Before School Care Contract(s) – nil.

L. Out of District Request(s). Thirty-five students residing in our district, attending another district. Jessica Sandven-Sorensen moved and Shawn McDonough seconded to acknowledge receipt of these attendance agreements. Motion passed unanimously.

M. Gym & School Grounds Use Request(s) – nil.

VIII. Claims November 2019. Board approved all claims as presented.

IX. Next Meeting Dates:
A. 12 December 2019, 7:00 am Regular Meeting
B. 9 January 2019, 7:00 am Regular Meeting

X. Adjourn. Meeting adjourned at 8:52 a.m.

Respectfully Submitted,

Tammy Bartos, District Clerk                  Matt Hartle, Board Chair


R = required


R 5002 Accommodating Individuals with Disabilities and Section 504 of
the Rehabilitation Act of 1973
R 5010 Equal Employment Opportunity and Non-Discrimination
R 5012 Sexual Harassment, Sexual Intimidation and Sexual Misconduct in the Workplace
5012F Harassment Reporting Form for Employees
5015 Bullying/Harassment/Intimidation
5015F Harassment Reporting Form for Employees
5120 Hiring Process and Criteria
5120F Determination of Eligibility Sheet
5120F Notice of Federal Background Check Determination Form
5120P Fingerprint Background Handling Procedure
5121 Applicability of Personnel Policies
5122 Fingerprints and Criminal Background Investigations
5122F Applicant Rights and Consent to Fingerprint
5125 Whistle Blowing and Retaliation
5130 Staff Health
5140 Classified Employment and Assignment
5220 Prohibition on Aiding Sexual Abuse
R 5222 Evaluation of Certified and Classified Staff
5223 Personal Conduct
5224 Political Activity
5226 Drug-Free Workplace
R 5228 – 5228P Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers
5230 Prevention of Disease Transmission
5231 – 5231P Personnel Records
5232 Abused and Neglected Child Reporting
5250 Termination from Employment/Non-Renewal of Employment
5251 Resignations
5254 Payment of Employer Contributions and Interest on Previous Service
5254F Employer Payment Policy Form
5255 Disciplinary Action
5256 Reduction in Force
5314 Substitutes
5321 – 5321P Leaves of Absence
5322 Military Leave
R 5325 Breastfeeding Workplace
R 5328 Family Medical Leave
5329 Long-Term Illness/Temporary Disability Leave
5330 Maternity Leave
5331 Insurance Benefits for Employees
5333 Holidays
5334 Vacations/Personal Leave
5334P Vacation Guidelines
R 5336 Fair Labor Standards Act
5337 Workers’ Compensation Benefits
5338 Absence Due to Illness or Injury
5420 Paraprofessionals
5420F ESSA Qualifications Notification Request Form
5430 Volunteers/Chaperones
5430F Volunteer Letter of Understanding
5440 Student Teachers/Interns
5450 Employee use of Electronic Mail, Internet, Networks, and District
5460 Electronic Resources and Social Networking
5500 Payment of Wages Upon Termination
R 5510 HIPAA
5630 Employee Use of Mobile Devices

Policy to Repeal:
5253 TRS Purchasing Service Credit


R = required


3100 – 3100P Student Enrollment, Exceptional Circumstances Meriting Waiver
of Age Requirements for Pupils
3110 Entrance, Placement, and Transfer
3110F Educational Authorization Affidavit
R 3120 Compulsory Attendance
3121 – 3121P Enrollment and Attendance Records
3122 Attendance Policy
R 3123 Attendance Policy Procedure-Truancy
3124 Military Compact Waiver
R 3125 Education of Homeless Children
3125F McKinney-Vento Homeless Educational Assistance Dispute Resolution
3141 Discretionary Nonresident Student Attendance Policy
3200 Student Rights and Responsibilities
R 3210 Equal Education, Nondiscrimination and Sex Equity
3224 Student Dress
R 3225 Sexual Harassment/Intimidation of Students
3225F Harassment Reporting Form for Students
R 3226 Bullying/Harassment/Intimidation/Hazing
3231 – 3231P Searches and Seizure
R 3300 Suspension and Expulsion – Corrective Actions and Punishment
R 3310 Student Discipline
3311 Firearms and Weapons
3413 Student Immunization
3413F1 Medical Exemption Form for Immunization
3413F2 Religious Exemption form for Immunization
R 3415 – 3415P Management of Sports Related Concussions
R 3415F Student Athlete and Parent/Legal Custodian Concussion Statement
3416 Administering Medicines to Students
3416F Montana Authorization to Possess or Self-Administer Asthma,
Severe Allergy, or Anaphylaxis Medication
3416F1 Designation and Acceptance to Administer Glucagon
3417 Communicable Diseases
3420 Head Lice
3431 Emergency Treatment
3431F Accident Report Form
3440 – 3440P Removal of Student During School Day
R 3520 Student Fees, Fines, and Charges
3600 – 3600P Student Records
R 3600F1 Student Records Notification Form
3600F2 Student Directory Information Notification Form
R 3606 Transfer of Student Records
R 3608 Receipt of Confidential Records
R 3612 – 3612P District-Provided Access to Electronic Information, Services, and Networks
3612F Internet Access Conduct Agreement Form

Policies to repeal:

© MTSBA 2011


R = required


R 4120 Public Relations
4301 Visitors to Schools
R 4310 Public Complaints and Suggestions
4315 Spectator Conduct and Sportsmanship for Athletic and Co-Curricular Events
R 4316 Accommodating Individuals with Disabilities
R 4330 Community Use of School Facilities
4331 Use of School Property for Posting Notices
4332 Conduct on School Property
4340 Public Access to District Records
4350 Website Accessibility and Nondiscrimination
4520 Cooperative Programs with Other Districts and Public Agencies
4550 Registered Sex Offenders