CRESTON SCHOOL DISTRICT #9
REGULAR SCHOOL BOARD MEETING
9 January 2020
Minutes
I. Call to order. Matt Hartle called the Board of Trustees Meeting to order at 7:04 a.m. in the Creston School Library. The following members were present: Joanna Massie, Jessica Sandven-Sorensen; absent: Arnold Bjork, Shawn McDonough. Also, in attendance: Tammy Bartos – District Clerk, Tami Ward – Principal, Emily Russell – 5th grade teacher and Barry Farrell – public.
II. Minutes of 12 December 2019. Jessica Sandven-Sorensen moved and Joanna Massie seconded approval of the minutes as presented. Motion passed unanimously.
III. Public Participation / Correspondence – nil.
IV. Information Item:
A. Candidates for Trustee Election may file a Declaration of Intent and Oath of Candidacy between Thursday, December 12, 2019 and Thursday, March 26, 2020.
B. Video Surveillance Equipment/Door Access Control. Tami Ward reported answers to questions trustees had from last month. The quote from last month is for video only equipment – as per MT law. The data is stored on equipment (NVR) located at the school and only school officials would have access to it. The amount of storage depends on the number of cameras, the data storage size of the equipment (NVR) and how much is being recorded; the setup is a last-in-first-out system; an estimate based on the quote for 4 – 6 cameras would be four weeks.
C. Trustee Resignation – J. Massie. Effective after today’s meeting Joanna Massie has resigned her trustee position. The vacancy will be an action item at the next board meeting.
V. Reports:
A. Clerk. Statement of Expenditure includes payroll and claims through 9 January 2020. The General Fund is at 41% committed and the Grand Total of all funds is at 34% committed. Reconciliation to County Treasurer has been completed for November 2019. Fund 115 Projects report was also presented.
B. Principal. Student Enrollment is at 117. Yard lights have been updated with new LED bulbs and fixtures. Mr. Hagen assembled our new bleachers and attached the mats to the walls in the gym. Monthly facilities and playground inspections did not find any recommended repairs or hazards. The Flathead Electric Roundup for Safety grant completion for the bleachers and mat was submitted for payment. Teachers and staff met recently to look at our current programs, practices and procedures to evaluate the effectiveness and make improvements where needed. Teachers are each spending observation time in other classrooms, at the school, to improve their own practices. Mid-year math and reading benchmark assessments are currently in progress. January School Facilities Inventory/Inspection Form was presented with no new bids. A committee of is being formed to address the possible need for building an additional classroom on the current school property; Matt Hartle and Jessica Sandven-Sorensen agreed to represent the Board on this committee.
C. Staff. Emily Russell shared the staff report via a Google Slides presentation which highlighted student work and projects.
VI. Policies:
A. 1000FE, 7000, 8000 Series (see attached list) – 2nd reading. Reviewed policies in these series, taking into consideration MTSBA recommendations of which current policies to keep, modify or replace with MTSBA model policies as well as policies to add or repeal. Joanna Massie moved and Jessica Sandven-Sorensen seconded approval of the 1000FE, 7000, 8000 series as presented with noted changes to #8500, to add, modify, repeal and replace our existing policies in those series. Motion passed unanimously.
B. 6000 Series – 1st reading. Presented the policies in this series. No motion needed.
VII. Consideration of Action Items:
A. Budget Amendment Proclamation Due to An Unanticipated Enrollment Increase. The Proclamation was presented in the amount of $9,049.25 with the source of financing to be Direct State Aid. Jessica Sandven-Sorensen moved and Joanna Massie seconded approval of the Budget Amendment Proclamation as presented. Motion passed unanimously.
B. Petition to State Superintendent for Permission to Adopt a Resolution for a Budget Amendment. The Petition was presented in the amount of $9,049.25 with the source of financing to be Direct State Aid. Joanna Massie moved and Jessica Sandven-Sorensen seconded approval of the Petition as presented. Motion passed unanimously.
C. Maternity Leave Request – A. Hess-Headlee. A written request for maternity leave beginning on or about April 17, 2020 through June of 2021 was received. Jessica Sandven-Sorensen moved and Joanna Massie seconded approval of the maternity leave request by A. Hess-Headlee as presented. Motion passed unanimously.
D. Substitute Teachers List – nil.
E. Transportation Contract(s) – nil.
F. Before School Care Contract(s) – nil.
G. Out of District Request(s) – nil.
H. Gym & School Grounds Use Request(s). One request for gym use by the Many Lakes HOA on February 15, 2020 for the Homeowners Annual Meeting. Jessica Sandven-Sorensen moved and Joanna Massie seconded approval of the gym use request as presented. Motion passed unanimously.
VIII. Claims – January 2020. Board approved all claims as presented.
IX. Next Meeting Dates:
A. 13 February 2020, 7:00 am Regular Meeting
B. 12 March 2020, 7:00 am Regular Meeting
X. Adjourn. Meeting adjourned at 7:41 a.m.
Respectfully Submitted,
Tammy Bartos, District Clerk Matt Hartle, Board Chair
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R = required
CRESTON SCHOOL DISTRICT
1000FE SERIES
FLEXIBILITY AND EFFICIENCY
1006FE Transfers for School Safety
1007FE Multidistrict Agreements
1007FE –F1 Model Multidistrict Agreement Form
1009FE Flexible Instructor Licensing
1011FE Cooperative Purchasing
1012FE Non-voted Levy for Excess IDEA Costs
1014FE Intent to Increase Non-Voted Levy
1014FE-F1 Notice of Intent to Impose an Increase in Levies Form
CRESTON SCHOOL DISTRICT
R = required 7000 SERIES
FINANCIAL MANAGEMENT
TABLE OF CONTENTS
7000 Goals
7008 Nonresident Student Attendance Agreement (Tuition/Transportation Costs)
7110 Budget and Program Planning
7121 Budget Adjustments
7210 Revenues
7225 Crowdfunding
7251 Disposal and Sale of School District Property
7260 Endowments, Gifts, and Investments
7310 Budget Implementation and Execution
7320 Purchasing
7325 Accounting System Design
7326 Documentation and Approval of Claims
7329 Petty Cash Funds
R 7330 Payroll Procedures/Schedules
7332 Advertising in Schools/Revenue Enhancement
7335 Personal Reimbursements
7336 Travel Allowances and Expenses
7400 Credit Card Use
7405 Procurement Cards
7425 Extra- and Co-Curricular Funds
7430 Financial Reporting and Audits
7500 Property Records
7510 Capitalization Policy for Fixed Assets
R 7515 GASB 54
7525 Lease – Purchase Agreement
7530 Procurement of Supplies or Services
7535 Electronic Signatures
7550 Indirect Cost Reimbursement
CRESTON SCHOOL DISTRICT
R = required 8000 SERIES
NONINSTRUCTIONAL OPERATIONS
TABLE OF CONTENTS
8000 Goals
8100 Transportation
8110 Bus Routes and Schedules
8111 Transportation of Students with Disabilities
8123 Driver Training and Responsibility
8124 Student Conduct on Buses
8125 School Bus Emergencies
8130 Air Quality Restrictions on Outdoor Activities, Practice and Competition
8132 Activity Trips
R 8200 Milk Services
R 8225 Tobacco Free Policy
8300 Risk Management
R 8301 District Safety
8320 Property Damage
8410 Operation and Maintenance of District Facilities
8420 District-Wide Asbestos Program
8421 Lead Renovation
R 8425 Service Animals
8425P Service Animals Procedures
R 8430 Records Management
8440 Computer Software
8450 Automatic External Defibrillators (AED)
8450F1 AED Incident Report Form
8450F2 AED Notification Letter
8450F3 AED Service Log
8500 Cyber Incident (1/9/2020 note: CSIRT = individuals listed in School Chain of Command in Emergency Procedures)
CRESTON SCHOOL DISTRICT
R = required
6000 SERIES
ADMINISTRATION
TABLE OF CONTENTS
6000 Goals
R 6110 Administrator Duties and Authority
R 6110P Administrator Board Job Responsibilities
6122 Delegation of Authority
R 6410 Evaluation of Administrative Staff
6420 Professional Growth and Development