CRESTON SCHOOL DISTRICT #9
SPECIAL SCHOOL BOARD MEETING
25 June 2020
MINUTES
I. Call to order. Matt Hartle called the Board of Trustees meeting to order at 10:00 a.m. The meeting was conducted via a Zoom Meeting platform to allow remote access. Members present were Arnold Bjork, Barry Farrell, Nevada Hafer, Jessica Sandven-Sorensen. Also, in attendance: Tammy Bartos – District Clerk and Tami Ward – Principal.
II. Public Participation / Correspondence – nil.
III. Information Items:
A. MT-PEC – A Roadmap for Safely Reopening Montana’s Public Schools Using Emergency School District Policies. The MT PEC partners have developed guidance to accompany the MTSBA Model Emergency Policies. A link to the full document was provided.
IV. Consideration of Action Items:
A. Door Access System. The Video Surveillance and Door Access Committee met on 10 June 2020 and recommended Anytime Lock and Safe as the vendor for this system. Jessica Sandven-Sorensen moved and Arnold Bjork seconded approval of purchasing the Door Access System from Anytime Lock and Safe. Motion passed unanimously.
B. Video Surveillance System. The Video Surveillance and Door Access Committee met on 10 June 2020 and recommended Anytime Lock and Safe as the vendor for this system with an allowance of up to $10,000, to have the vendor identify and run cables run to any dead zones and to purchase the 8 TB DVR. Arnold Bjork moved and Nevada Hafer seconded approval of purchasing the Video Surveillance System from Anytime Lock and Safe as per the Committee recommendations. Motion passed unanimously.
C. Teacher Contract JW 2020-2021 – nil.
D. Type “E” School Bus Vehicle Purchase. The purchase of this type of vehicle is being explored in order to provide more efficient transportation in cases where we need to run bus routes that transport 10 or fewer passengers. The Bus Depreciation Reserve Fund currently has a balance of $23,722 and additional monies from the General and Transportation Fund are also available. Vehicles that meet the school bus standards were presented, but none of them were ideal. Jessica Sandven-Sorensen moved to approve the purchase of a vehicle that meets the Type “E” School Bus Standards up to $33,000 to also include and allow for the purchase and installation of a backup alarm and allow Mrs. Ward to select a vehicle that best fits the needs of the District. Nevada Hafer seconded the motion. Motion passed unanimously.
E. School Safety Transfer Resolution. Arnold Bjork motioned to authorize the administration to transfer up to $15,000 dollars from the 2019- 2020 General and/or Transportation Funds to the Building Reserve Fund as presented. Barry Farrell seconded the motion. Motion passed unanimously. Full Resolution attached.
V. Next Meeting Dates:
A. 13 August 2020, 7:00 am Final Budget & Regular Meeting
VI. Adjourn. Meeting adjourned at 10:44 a.m.
Respectfully Submitted,
_____________________________
Tammy Bartos, District Clerk
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Matt Hartle, Board Chair
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RESOLUTION
BUDGET TRANSFER FOR SCHOOL SECURITY UPGRADES
On Motion duly made by Arnold Bjork and seconded by Barry Farrell the following resolution was presented to the Board:
WHEREAS, the Administration has presented the Board with a recommendation to transfer a maximum of $15,000 dollars from the General and/or Transportation funds to the Building Reserve fund of the District;
WHEREAS, the transfer is not from the debt service fund or retirement fund;
WHEREAS, the transfer is state or local revenue from a budgeted or nonbudgeted fund;
WHEREAS, the funds will be encumbered by June 30, 2022
WHEREAS, the District may not increase its nonvoted levy for the purpose of restoring the transferred funds;
WHEREAS, the transfer is for improvements to school safety including new technologies for emergency response, new technology to manage security measures, securing egress, or general improvements to school safety.
NOW THEREFORE, be it resolved that the Board of Trustees of Creston School District No. 9, approves transferring a maximum of $15,000 dollars from the General and/or Transportation funds to the Building Reserve fund of the District as recommended by the Administration.
Vote being had on the foregoing Resolution, the results of which are as follows:
Name of Trustee In Favor Opposed
Arnold Bjork ___X____ _______
Barry Farrell ___X____ _______
Nevada Hafer ___X____ _______
Matt Hartle ___X____ _______
Jessica Sandven-Sorensen ___X____ _______
The Chairperson declared said Resolution adopted.