Creston School District #9
SICK BANK COMMITTEE MEETING AGENDA
21 May 2020
2:00 via a Zoom video conference
Please note that in accordance with Section 2-3-203, MCA, this committee meeting will be closed as it meets the requirements of individual privacy and clearly exceeds the public’s right to know.
I. SICK BANK REQUEST
a. Review requested use sick bank
CRESTON SCHOOL DISTRICT #9
REORGANIZATION & REGULAR SCHOOL BOARD MEETING
14 May 2020, 7:00 a.m. AT THE SCHOOL
Also, via Zoom
AGENDA
Meetings are open to the public; guests are welcome.
Due to COVID-19 public health concerns and social distancing restrictions, the public is encouraged to attend the meeting via electronic means. Please see the attached page for more information to connect remotely. If you choose to attend in person, please honor applicable health and safety protocols including, but not limited to physical distancing.
I. Call to order
II. Minutes of 9 April 2020 and 30 April 2020
III. Public Participation / Correspondence
IV. Results of Trustee Election / Welcome & Introductions
V. Oath of Office for Newly Elected Trustees
VI. Adjourn Meeting / Recognition to Outgoing Trustee
VII. Call to Order
VIII. Nomination and Election of Board Chair
IX. Nomination and Election of Board Vice-Chair
X. Appointment and Oath of Office of District Clerk
XI. Information Items:
A. Bus Transactions Updates
B. Procedures COVID-19 Staff and Student Health Guidelines
XII. Reports:
A. Clerk
B. Principal
C. Staff
XIII. Policies:
A. MTSBA Policy Update Recommendations to #1900 and #1906
XIV. Consideration of Action Items:
A. Board Meeting Time for FY21
B. Video Surveillance Committee Formation
C. Flathead Special Education Cooperative FY21 Interlocal Agreement Severe Communication Disorders Program
D. Flathead Special Education Cooperative FY21 Interlocal Agreement Preschool Program
E. Sick Bank Committee Formation
F. MTSBA Annual Meeting Delegate(s) and Registration
G. Teacher Contracts 2020-2021 Renewal or Non-renewal of non-tenured teachers
H. Hiring for a 1.0 Teacher for 2020/2021 (a one-year contract for Hess-Headlee leave)
I. Budget Considerations COVID-19 Related Costs
J. Post Opening to Hire Aide for 2020/2021
K. Student Handbook change regarding OPT-IN for State Missing Child Photo Repository
L. Out of District Request(s)
XV. Claims – May 2020
XVI. Next Meeting Dates:
A. 11 June 2020, 7:00 am Regular Meeting
XVII. Executive Session for Principal Personnel Evaluation and consideration of closed session minutes
XVIII. Adjourn
Citizens may comment on items appearing on the agenda when invited to participate during that agenda item by the Board Chair. Citizens may comment on items related to School District business not appearing on this agenda during the public comment portion of the meeting as noted in the public comment form.
Information about this agenda, including the Board packet and supplemental documents, is available at the School District office. Please contact the office if you have any questions.
The Board Chair is authorized to adjust the order of agenda items to accommodate scheduling needs of interested parties.
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BOARD OF TRUSTEES
School Board Meeting Procedure
Notice Regarding Public Comment
Montana law requires school districts to include on the agenda for public meetings an item allowing public comments on any public matter not otherwise specifically listed on the agenda. As has also been the practice of the District, and in accordance with Montana law, if any member desires to speak to an item that is specifically listed on the agenda, you will be allowed to do so when the item comes up for discussion and action. The public comment portion of the agenda is not the time designated to hear items that are listed on the agenda.
If you wish to address the Board during the “public comment” portion of the meeting, please fill out the Public Participation Form at the bottom of this page. The Board Chairman will call individuals to speak. The Board would like to remind everyone in attendance that to avoid violations of individual rights of privacy, a member of the public wishing to address the Board during this time will not be allowed to make comments about any student, staff member, or member of the public while speaking. Individual comments will be limited to two (2) minutes.
By law the District cannot take any action on any matter discussed during the “public comment” portion of the meeting, until such time as the matter is noticed on the agenda, and the public has been allowed the opportunity to comment.
PUBLIC PARTICIPATION FORM
Name (Please Print)____________________________________________________
General Topic_________________________________________
CRESTON SCHOOL DISTRICT #9
SPECIAL SCHOOL BOARD MEETING
30 April 2020, 4:30 p.m. AT THE SCHOOL
with Remote Meeting Access
AGENDA
Meetings are open to the public; guests are welcome.
Due to COVID-19 public health concerns and social distancing restrictions, the public is prohibited from physically attending the meeting. As a result, members of the public will be able to observe and participate in the meeting by electronic means. A Zoom Meeting is being hosted. To join please see the attached page for information to connect remotely.
I. Call to order
II. Public Participation / Correspondence
III. Information Items:
A. Governor’s Directive to Re-Open Phase One
B. Flathead, Lake & Lincoln County Health Department Letter to School Boards
C. Flathead City-County Health Department 4.27 Guidance to Schools
D. MT PEC Re-Open Guidelines
E. MT PEC School Year-End Recommendations
F. MNA Statement on Relaxing Stay-at-Home Restrictions
G. Staff Survey
H. School Families Survey
IV. Consideration of Action Items:
A. Declaration of Emergency
B. Instructional Plan for Remainder of Year and Summer 2020
C. COVID-19 Policies 1900 Series
1. 1900 Introduction
2. 1901 School District Policy and Procedures
3. 1902 Alternative Grading
4. 1903 School District Meetings and Gatherings
5. 1904 Use of Transportation Funds
6. 1905 Student, Staff, and Community Health and Safety
7. 1906 Student Instruction and Services
8. 1906P Student Instruction Resources and Best Practices
9. 1907 School District Declaration of Emergency
10. 1908 Family Engagement
11. 1908F Family Onsite Opt-Out Form
12. 1909 Human Resources and Personnel
13. 1910 Personnel Use of Leave
14. 1910F1 Emergency Paid Sick Leave Employee Request Form
15. 1920F2 EFMLA Employee Request Form
16. 1911 School District Budget Adoption and Amendment and Audit
17. 1912 School District Elections During Emergency
V. Next Meeting Dates:
14 May 2020, 7:00 am Regular Meeting
VI. Adjourn
Citizens may comment on items appearing on the agenda when invited to participate during that agenda item by the Board Chair. Citizens may comment on items related to School District business not appearing on this agenda during the public comment portion of the meeting as noted in the public comment form.
Information about this agenda, including the Board packet and supplemental documents, is available at the School District office. Please contact the office if you have any questions.
The Board Chair is authorized to adjust the order of agenda items to accommodate scheduling needs of interested parties.
==========================================================================
Join Zoom Meeting
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Meeting ID: 853 4153 7993
Password: 479576
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Meeting ID: 853 4153 7993
Password: 479576
For questions, please contact the school at (406)755-2859
===========================================================================
BOARD OF TRUSTEES
School Board Meeting Procedure
Notice Regarding Public Comment
Montana law requires school districts to include on the agenda for public meetings an item allowing public comments on any public matter not otherwise specifically listed on the agenda. As has also been the practice of the District, and in accordance with Montana law, if any member desires to speak to an item that is specifically listed on the agenda, you will be allowed to do so when the item comes up for discussion and action. The public comment portion of the agenda is not the time designated to hear items that are listed on the agenda.
If you wish to address the Board during the “public comment” portion of the meeting, please fill out the Public Participation Form at the bottom of this page. The Board Chairman will call individuals to speak. The Board would like to remind everyone in attendance that to avoid violations of individual rights of privacy, a member of the public wishing to address the Board during this time will not be allowed to make comments about any student, staff member, or member of the public while speaking. Individual comments will be limited to two (2) minutes.
By law the District cannot take any action on any matter discussed during the “public comment” portion of the meeting, until such time as the matter is noticed on the agenda, and the public has been allowed the opportunity to comment.
PUBLIC PARTICIPATION FORM
Name (Please Print)____________________________________________________
General Topic________________________________________________________
Creston School District #9
HIRING COMMITTEE MEETING AGENDA
28 April 2020
3:00 pm – gym
Due to COVID-19 public health concerns and the resulting Governor’s emergency declaration 3/29/2020 Stay-At-Home Order, and social distancing restrictions, the public is prohibited from physically attending the meeting. As a result, the meeting will be conducted by electronic means. Members of the public will be able to observe and participate in the meeting by electronic means. A Zoom Meeting is being hosted. To join please use the information provided.
Join Zoom Meeting
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I. HIRING COMMITTEE
a. Conduct Interviews for a 1.0 FTE Teacher Position for 2020/2021
CRESTON SCHOOL DISTRICT #9
SPECIAL SCHOOL BOARD MEETING
27 March 2020
MINUTES
I. Call to order. Matt Hartle called the Board of Trustees meeting to order at 1:00 p.m. in the Creston School Gym. The following members were present: Arnold Bjork, Barry Farrell, Shawn McDonough and Jessica Sandven-Sorensen. Also, in attendance: Tammy Bartos – District Clerk, Tami Ward – Principal, Jen Johnson – 2nd grade Teacher and Jeff Hagen – Bus/Maintenance.
II. Public Participation / Correspondence – nil.
III. Policies:
A. 3650 – Pupil Online Personal Information Protection. Jessica Sandven-Sorensen moved and Shawn McDonough seconded the motion to approve policy 3650 as presented. Motion passed unanimously.
B. 1900 – Temporary COVID-19 Policies. Jessica Sandven-Sorensen moved and Shawn McDonough seconded the motion to approve policy 1900 as presented. Motion passed unanimously.
C. 1901 – Use of Transportation Funds. Jessica Sandven-Sorensen moved and Shawn McDonough seconded the motion to approve policy 1901 as presented. Motion passed unanimously.
IV. Consideration of Action Items:
A. Board consideration of current circumstances related to COVID-19 to include an extension of school closure and a Plan of Action. Several items were discussed including an extension to the unforeseen emergency declaration made on 18 March; the Shelter-in-Place order by the Governor issued yesterday which declares K-12 education as an essential function; the Plan of Action document from the Governor’s office; since our funding is remaining in place our hourly paid staff are being paid at their regular/averaged time, also because some staff have no duties and others do (our custodian and maintenance staff have modified duties) those who are on a modified duty schedule are being compensated for that additional time above their average. Board members expressed their admiration to the teachers/staff for an exceptional job done on going to remote learning and handling this situation we are all in.
Jessica Sandven-Sorensen moved and Shawn McDonough seconded the motion to declare an unforeseen emergency in accordance with Sections 20-9-801 through 20-9-806, MCA, due to the community and school health concerns related to COVID-19 and authorize the administration to take necessary steps to execute this declaration and inform the public and government agencies of this declaration and that this declaration is to run concurrent with any declaration of emergency by the President, Congress, Montana Legislature, Governor or County Health Department. Motion passed unanimously.
Arnold Bjork moved and Shawn McDonough seconded the motion to approve the Creston School District Plan of Action as required by the Governor as presented. Motion passed unanimously.
B. Memorandum of Agreement with Creston Education Association (CEA) Regarding Working Conditions. This item was combined with item C. Please see item C below.
C. Memorandum of Agreement with Creston Education Association (CEA) Regarding The Families First Coronavirus Response Act. A Memorandum of Agreement between Creston School District and the Creston Education Association (CEA) which included working conditions and the Families First Coronavirus Response Act in one document was presented. Jessica Sandven-Sorensen moved and Shawn McDonough seconded approval of the Agreement as presented. Motion passed unanimously.
D. Sale of Bus – Offer to Purchase. No written offers were available. No motion needed.
V. Next Meeting Dates:
A. 9 April 2020, 7:00 am Regular Meeting
B. 14 May 2020, 7:00 am Reorganization and Regular Meeting
VI. Adjourn. Meeting adjourned at 1:33p.m.
Respectfully Submitted,
_____________________________
Tammy Bartos, District Clerk
_____________________________
Matt Hartle, Board Chair