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12 02, 2019

14 February 2019 Agenda

CRESTON SCHOOL DISTRICT #9

SCHOOL BOARD MEETING

14 February 2019, 7:00 a.m. AT THE SCHOOL

AGENDA

Meetings are open to the public; guests are welcome.

I. Call to order

II. Minutes of: 10 January 2019

III. Public Participation / Correspondence

IV. Information Item: 

A. Lawsuit William Rogers re. Wi-Fi Tower Installation – Update

a. Settlement and Mutual Release of all claims – January 2019

b. Order for status hearing – January 17, 2019

c. Stipulation to dismiss with Prejudice, Feb 01, 2019  

B. Building Conditions Report

V. Reports:

A. Clerk

B. Principal

C. Staff

D. 6thgrade Class Presentation @ 8:00 a.m.

VI. Policies: nil.

VII. Consideration of Action Items:

A. Resignation of D. Klassy and approval to hire .2 music teacher for 2019/2020

B. Trustee Resolution Calling for an Election

C. Calendar 2019-2020

D. Substitute Teacher List

E. Transportation Contract(s)

F. Before School Care Contract(s)

G. Out of District request(s)

H. Gym & School Grounds Use request(s)

VIII. Claims for February 2019

IX. Next Meeting Dates:

A. 19 February 2019 4:00 pm, Policy Meeting with MTSBA

B. 14 March 2019, 7:00 am Regular Meeting

X. Adjourn, then …Closed Session for Principal EPAS midyear conversation – Tami will share evidence.

Citizens may comment on items appearing on the agenda when invited to participate during that agenda item by the Board Chair.  Citizens may comment on items related to School District business not appearing on this agenda during the public comment portion of the meeting as noted in the public comment form.

Information about this agenda, including the Board packet and supplemental documents, is available at the School District office.  Please contact the office if you have any questions.

The Board Chair is authorized to adjust the order of agenda items to accommodate scheduling needs of interested parties.

BOARD OF TRUSTEES

School Board Meeting Procedure

Notice Regarding Public Comment

Montana law requires school districts to include on the agenda for public meetings an item allowing public comments on any public matter not otherwise specifically listed on the agenda. As has also been the practice of the District, and in accordance with Montana law, if any member desires to speak to an item that is specifically listed on the agenda, you will be allowed to do so when the item comes up for discussion and action.  The public comment portion of the agenda is not the time designated to hear items that are listed on the agenda.

If you wish to address the Board during the “public comment” portion of the meeting, please fill out the Public Participation Form at the bottom of this page. The Board Chairman will call individuals to speak. The Board would like to remind everyone in attendance that to avoid violations of individual rights of privacy, a member of the public wishing to address the Board during this time will not be allowed to make comments about any student, staff member, or member of the public while speaking. Individual comments will be limited to two (2) minutes.

By law the District cannot take any action on any matter discussed during the “public comment” portion of the meeting, until such time as the matter is noticed on the agenda, and the public has been allowed the opportunity to comment. 

PUBLIC PARTICIPATION FORM

Name (Please Print)____________________________________________________

General Topic________________________________________________________

15 01, 2019

13 December 2018 Minutes

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

13 December 2018 MINUTES

I. Call to order. Matt Hartle called the Board of Trustees Meeting to order at 7:01 a.m. in the Creston School Library with the following members present: Shawn McDonough, Jessica Sandven-Sorensen and Julie Tikka. Also, in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Emily Russell – 6th grade teacher. Absent: Joanna Massie (other responsibilities).

II. Minutes. Jessica Sandven-Sorensen moved and Julie Tikka seconded approval of the minutes of the 7 November 2018 – Regular Meeting. Motion passed unanimously.

III. Public Participation / Correspondence – nil.

IV. Information Items:

A. Lawsuit William Rogers re. Wi-Fi Tower Installation – Update. Copies of documents provided for information:

a. 9 Oct 2018 Motion for amended complaint

b. 9 Oct 2018 Amended Complaint

c. 26 Oct 2018 Defendant’s answer to plaintiff’s amended complaint

d. Order Granting Leave to Intervene – by MontanaSky Networks – approved

e. 9 Nov 2018 Response to County Superintendent – fax date 11 Nov 2018

f. 14 Nov 2018 Order re: Motion for Preliminary Injunction – denied

g. 21 Nov 2018 Motion for reconsideration of order denying plaintiff’s motion for preliminary injunction

h. 3 Dec 2018 Intervenor’s (MSN) Response to Plaintiff’s Motion to reconsider

i. 10 Dec 2018 Intervenor’s MSN Motion and Brief to Dismiss

B. Attorney Statements. Copies of documents provided for information. These statements/invoices are being paid by our liability insurer.

a. 26 Nov 2018 Statement from Faure Holden Attorneys re. Rogers

b. 26 Nov 2018 Statement from Faure Holder Attorneys re. Kukla

C. Flathead County Superintendent of Schools Statistical Report of Schools 2018. Report was handed out.

D. MTSBA Policy Maintenance – Update. MTSBA is in the process of working on our draft policies. At the January Board Meeting we will discuss scheduling a meeting to review policies the end of January or in February.

V. Reports:

A. Clerk. Statement of Expenditure through 13 December 2018 was submitted. General Fund is at 34% committed and Grand Total of all funds is at 28%.

B. Principal. Student Enrollment is 101. Jan Lord, artist in residence, is finishing up the mural with 3rd – 6th graders this month. LED light panels on the reader board will be replaced; and facility inspections have been completed with no recommendations at this time. Teachers are using the student data from the NWRISE Engagement Survey to work on issues and concerns. Teachers have completed a couple of chapters in the Super Spellers book and a spelling inventory on all students. Tami Ward was an education panel member at the Chamber of Commerce, Leadership Flathead group, on December 7th. First round of formal teacher observations has been completed. In November, 519 total food items were collected by our school community for the Food Bank. There were 56 responses received to the School Growth survey that was offered to parents and staff. The majority favored adding a 7th and 8th grade; next step options will be presented at a future meeting including visiting other schools, funding and education requirements.

C. Staff. Emily Russell reported on the various classroom topics and events happening throughout the school.

VI. Policies: nil.

VII. Consideration of Action Items:

A. Procurement Card (p-Card). The Montana Association of School Business Officials (MASBO) has partnered with Illinois ASBO’s Procurement Card Program for several years and is very satisfied with this program. Procedures and forms to administer the program in a fiscally responsible manner would be put into place prior to using the cards. Julie Tikka moved, and Shawn McDonough seconded to approve applying to and entering into a contract for an Illinois ASBO’s Procurement Card through the Bank of Montreal with a total initial monthly credit limit of $45,000. (The entire resolution follows.) Motion passed unanimously. Resolution Authorizing Issuance of Individual Procurement Cards WHEREAS, the Board of Trustees of the Creston School District #9, Flathead County, State of Montana, has the authority to enter into an agreement with the Bank of Montreal for purchasing cards; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Creston School District #9, Flathead County, State of Montana, that the Chairman and Clerk are authorized to enter into an Agreement with the Bank of Montreal to secure Procurement Cards for each authorized employee of the school district under such terms and conditions as approved by the Board. The Board of Trustees, authorizes the School District Clerk to execute a p-Card program agreement on its behalf. Approved this 13th day of December 2018. Ayes: 4; Nays: none.

B. PERS – Public Employees Retirement System for Classified Non-Instructional Staff. Jessica Sandven-Sorensen moved, and Joanna Massie seconded to pass the following resolution: The Board of Trustees for School District No. 9, Flathead County, State of Montana, intends to approve a Public Employees’ Retirement System (PERS) coverage contract upon approval of a secret ballot election of all eligible employees. Motion passed unanimously.

C. Aflac – after-tax Disability option. In November an Aflac representative was invited to present the plans they have to offer. Several employees elected to participate. Because this plan is being offered as a pre-tax only option/deduction there is no action required by the Board.

D. Transportation Contract(s). nil.

E. Before School Care Contract(s). nil.

F. Out of District request(s). Julie Tikka moved, and Jessica Sandven-Sorensen seconded to approve the attendance agreement for a student residing in Creston School District and attending another district. Motion passed unanimously.

G. Gym & School Grounds Use Request(s). nil.

VIII. Claims. Board approved all Claims for December 2018.

IX. Next Meeting Dates:

A. 10 January 2018 7:00am, Regular Meeting

X. Meeting adjourned at 7:44 a.m.

Respectfully Submitted,

Tammy Bartos, District Clerk                                 Matt Hartle, Chairman

7 01, 2019

10 January 2019 Agenda

CRESTON SCHOOL DISTRICT #9

SCHOOL BOARD MEETING

10 January 2019, 7:00 a.m. AT THE SCHOOL

AGENDA

Meetings are open to the public; guests are welcome.

I. Call to order

II. Minutes of: 13 December 2018

III. Public Participation / Correspondence

IV. Information Item:

A. Lawsuit William Rogers re. Wi-Fi Tower Installation – Update

a. 12 11 18 Response

b. 12 17 18 (MSN) Rebuttal

B. Candidates for Trustee Election may file a Declaration of Intent and Oath of Candidacy between Thursday, December 13, 2018 and Thursday, March 28, 2019

V. Reports:

A. Clerk

B. Principal

C. Staff

D. Class Presentation @ 8:00 a.m. – 5thgrade

VI. Policies: nil.

VII. Consideration of Action Items:

A. Coaching Stipend – E. Russell, Girls Basketball

B. Public Employees Retirement System – Agency Motion to Adopt Contract

C. Rogers vs. Creston School Lawsuit – Motion to execute a mutual release

D. Transportation Contract(s)

E. Before School Care Contract(s)

F. Out of District request(s)

G. Gym & School Grounds Use request(s)

VIII. Claims for January 2019

IX. Next Meeting Dates:

A. 14 February 2019 7:00am, Regular Meeting

B. Policy Review with MTSBA Staff – Date & Time TBD

X. Adjourn

Citizens may comment on items appearing on the agenda when invited to participate during that agenda item by the Board Chair.  Citizens may comment on items related to School District business not appearing on this agenda during the public comment portion of the meeting as noted in the public comment form.

Information about this agenda, including the Board packet and supplemental documents, is available at the School District office.  Please contact the office if you have any questions.

The Board Chair is authorized to adjust the order of agenda items to accommodate scheduling needs of interested parties.

 

 

BOARD OF TRUSTEES

School Board Meeting Procedure

Notice Regarding Public Comment

Montana law requires school districts to include on the agenda for public meetings an item allowing public comments on any public matter not otherwise specifically listed on the agenda. As has also been the practice of the District, and in accordance with Montana law, if any member desires to speak to an item that is specifically listed on the agenda, you will be allowed to do so when the item comes up for discussion and action.  The public comment portion of the agenda is not the time designated to hear items that are listed on the agenda.

If you wish to address the Board during the “public comment” portion of the meeting, please fill out the Public Participation Form at the bottom of this page. The Board Chairman will call individuals to speak. The Board would like to remind everyone in attendance that to avoid violations of individual rights of privacy, a member of the public wishing to address the Board during this time will not be allowed to make comments about any student, staff member, or member of the public while speaking. Individual comments will be limited to two (2) minutes.

By law the District cannot take any action on any matter discussed during the “public comment” portion of the meeting, until such time as the matter is noticed on the agenda, and the public has been allowed the opportunity to comment.

 

PUBLIC PARTICIPATION FORM

 

Name (Please Print)____________________________________________________

 

General Topic________________________________________________________

 

 

 

17 12, 2018

7 November 2018 Minutes

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

7 November 2018

MINUTES

I. Call to order. Matt Hartle called the Board of Trustees Meeting to order at 7:03 a.m. in the Creston School Library with the following members present: Joanna Massie, Shawn McDonough, Jessica Sandven-Sorensen and Julie Tikka. Also, in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Deb Christiansen – Title & PE teacher.

II. Minutes. Jessica Sandven-Sorensen moved and Shawn McDonough seconded approval of the minutes of the 10 October 2018 – Regular Meeting. Motion passed unanimously.

III. Public Participation / Correspondence– nil.

IV. Information Items:

A. Lawsuit filed by William Rogers re. Wi-Fi Tower Installation – Update. a.) Rule 16 Scheduling Order, signed October 16, 2018, has been received. b) MontanaSky Networks filed a Motion & Brief for Leave to Intervene on October 16, 2018.  c) A letter of appeal by William Rogers regarding the board decision has been received by Jack Eggensperger, the County Superintendent of Schools, a response has been requested and our attorney is responding.  d) On October 31, 2018 MontanaSky Networks filed an Unopposed Motion for Stay to Allow for Settlement.  Although, unfortunately, this was done without the approval of the Creston School Board, it has in any case been denied by the Judge.

B. Whispering Pines Subdivision. A Notice regarding a proposed subdivision just east of Highway 35 off of Mennonite Church Road was received from the Flathead County Planning and Zoning Department.

C. Report Card Format. Tami Ward explained a planned revision to the format of the report cards.The change is in response to a survey sent out last year.  The grading standards remain the same, just the format which the parents receive will change.

D. Public Employees Retirement System for Classified Non-Instructional Staff. Tammy Bartos presented information regarding the offering this retirement system to this type of employee. Initial steps have previously been taken in prior years.

E. Procurement Card (p-Card) Information. Tammy Bartos presented information regarding this option for replacing the current credit card we use – which is a personally guaranteed card. This p-Card is offered through a partnership with MASBO and Illinois ASBO.

V. Reports:

A. Clerk. Statement of Expenditure through 7 November 2018 was submitted. General Fund is at 27% committed and Grand Total of all funds is at 22%. Balanced to County Treasurer for July, August and September 2018.  Fall Student Enrollment Count Report was submitted to MAEFAIRS in October – reported enrollment was 101.

B. Principal. Student Enrollment is 101.Jan Lord, artist in residence is working with 3rd– 6thgraders on a mural, being funded by the Montana Arts Council. Heat tape has been installed in the gutters in the problem areas and two pieces of playground equipment have arrived and may yet be installed before the ground is frozen. Professional Development: Tami Ward attended the National Rural School Conference; October early out for PD was a Zoom conference with NWRISE, student engagement survey, review of various procedures and classroom goals and Title I services; the first observation cycle of teachers will be completed mid-November.  Tami Ward will be a panel member in an education town hall discussion through the Chamber of Commerce in December.  Reported on the various Cooperatives we are a part of.  The process of preplanning for the 2020/2021 school year will begin with a survey to the school and staff, of primary interest is whether we should remain a K-6thschool or become a K-8thor preK-5thgrade school.

C. Staff. Deb Christiansen reported on the various classroom topics and events happening throughout the school.

D. Class Presentations. At 8:00 a.m. representatives from the 2ndgrade class presented their correspondence with pen pals; Also, 3rdgrade class representatives presented book reviews and math work.

VI. Policies:

A. Joanna Massie moved, and Jessica Sandven-Sorensen seconded to approve the second and final reading of policy 2000 INSTRUCTION – Goals (Revision) as presented. Motion passed unanimously.

VII. Consideration of Action Items:

A. Hold Harmless Agreement with Eastside Grange. The Grange is a temporary shelter for school children during a school emergency. Jessica Sandven-Sorensen moved, and Shawn McDonough seconded to approve the Hold Harmless Agreement with the Eastside Grange.  Motion passed unanimously.

B. MSPLIP (property & liability insurance) Member Proxy for November 13, 2018 meeting. The annual meeting requires a quorum.  An authorized representative from our school may attend or a proxy may be appointed. Jessica Sandven-Sorensen moved, and Joanna Massie seconded to appoint the MSPLIP Chairman of the Board of Directors as Proxy holder for the November 13, 2018 Annual Meeting.  Motion passed unanimously.

C. MTSBA Policy Maintenance Contract. The MTSBA Policy Services program helps ensure school districts operate in accordance with established practices and applicable laws.  They will work with our school district policy, procedures, and handbooks to comply with the legal requirements of state and federal law. As a member of the maintenance program, they will review and continually update the District’s policies to adequately reflect operations.  Julie Tikka moved, and Joanna Massie seconded to approve the MTSBA Custom Small School Policy Manual Agreement as presented.  Motion passed unanimously.

D. Substitute Teacher List. Jessica Sandven-Sorensen moved, and Shawn McDonough seconded to approve the substitute teacher list as presented.  Motion passed unanimously.

E. Transportation Contract(s). nil.

F. Before School Care Program – Fee Waiver. There are times that before school meetings occur with parents, who have their student(s) with them.  It would be helpful to allow those students access to the Before School Care Program so the meetings can be conducted efficiently.  Shawn McDonough moved, and Joanna Massie seconded to approve allowing the Principal to waive the fee and allow students to use the Before School Care Program when conducting authorized before school meetings with parents.  Motion passed unanimously.

G. Before School Care Contract(s). nil.

H. Out of District request(s). Julie Tikka moved, and Jessica Sandven-Sorensen seconded to acknowledge receipt of the attendance agreements for students residing in Creston School District, choosing to attend another district.  Motion passed unanimously.  Jessica Sandven-Sorensen moved and Shawn McDonough seconded to approve the attendance agreements for out-of-district students who request attendance at Creston School.  Motion passed unanimously.

I. Gym & School Grounds Use Request(s). Tom Martinez is requesting the use of our gym on Wednesday evenings from 6:30 – 9:00 p.m., for the purpose of basketball, beginning ASAP through May 31, 2018.  Julie Tikka moved, and Jessica Sandven-Sorensen seconded to approve the gym use requests as presented.  Motion passed unanimously.

VIII. Claims.Board approved all Claims for November 2018.

IX. Next Meeting Dates:

A. 13 December 2018 7:00am, Regular Meeting

X. Meeting adjourned at 8:14 a.m.

Respectfully Submitted,

Tammy Bartos, District Clerk                               Matt Hartle, Chairman

10 12, 2018

13 December 2018 Agenda

CRESTON SCHOOL DISTRICT #9

SCHOOL BOARD MEETING

13 December 2018, 7:00 a.m. AT THE SCHOOL

AGENDA

Meetings are open to the public; guests are welcome.

I. Call to order

II. Minutes of: 7 November 2018

III. Public Participation / Correspondence

IV. Information Item:

A. Lawsuit William Rogers re. Wi-Fi Tower Installation – Update

a. 9 Oct 2018 Motion for amended complaint

b. 9 Oct 2018 Amended Complaint

c. 26 Oct 2018 Defendant’s answer to plaintiff’s amended complaint

d. Order Granting Leave to Intervene – by MontanaSky Networks – approved

e. 9 Nov 2018 Response to County Superintendent – fax date 11 Nov 2018

f. 14 Nov 2018 Order re: Motion for Preliminary Injunction – denied

g. 21 Nov 2018 Motion for reconsideration of order denying plaintiff’s motion for preliminary injunction

h. 3 Dec 2018 Intervenor’s (MSN) Response to Plaintiff’s Motion to reconsider

i. 10 Dec 2018 Intervenor’s MSN Motion and Brief to Dismiss

B. Attorney Statements

a. 26 Nov 2018 Statement from Faure Holden Attorneys re. Rogers

b. 26 Nov 2018 Statement from Faure Holden Attorneys re. Kukla

C. Flathead County Superintendent of Schools Statistical Report of Schools 2018

D. MTSBA Policy Maintenance – Update

V. Reports:

A. Clerk

B. Principal

C. Staff

VI. Policies: nil.

VII. Consideration of Action Items:

A. p-Card

B. PERS

C. Aflac – after-tax Disability option

D. Transportation Contract(s)

E. Before School Care Contract(s)

F. Out of District request(s)

G. Gym & School Grounds Use request(s)

VIII. Claims for December 2018

IX. Next Meeting Dates:

A. 10 January 2018 7:00am, Regular Meeting

X. Adjourn

Citizens may comment on items appearing on the agenda when invited to participate during that agenda item by the Board Chair.  Citizens may comment on items related to School District business not appearing on this agenda during the public comment portion of the meeting as noted in the public comment form.

Information about this agenda, including the Board packet and supplemental documents, is available at the School District office.  Please contact the office if you have any questions.

The Board Chair is authorized to adjust the order of agenda items to accommodate scheduling needs of interested parties.

BOARD OF TRUSTEES

School Board Meeting Procedure

Notice Regarding Public Comment

Montana law requires school districts to include on the agenda for public meetings an item allowing public comments on any public matter not otherwise specifically listed on the agenda. As has also been the practice of the District, and in accordance with Montana law, if any member desires to speak to an item that is specifically listed on the agenda, you will be allowed to do so when the item comes up for discussion and action.  The public comment portion of the agenda is not the time designated to hear items that are listed on the agenda.

If you wish to address the Board during the “public comment” portion of the meeting, please fill out the Public Participation Form at the bottom of this page. The Board Chairman will call individuals to speak. The Board would like to remind everyone in attendance that to avoid violations of individual rights of privacy, a member of the public wishing to address the Board during this time will not be allowed to make comments about any student, staff member, or member of the public while speaking. Individual comments will be limited to two (2) minutes.

By law the District cannot take any action on any matter discussed during the “public comment” portion of the meeting, until such time as the matter is noticed on the agenda, and the public has been allowed the opportunity to comment.

PUBLIC PARTICIPATION FORM

Name (Please Print)____________________________________________________

General Topic________________________________________________________