Board Minutes

1306, 2019

4 June 2019 – Special Meeting Minutes

June 13th, 2019|

CRESTON SCHOOL DISTRICT #9

SPECIAL BOARD OF TRUSTEES MEETING

4 June 2019

MINUTES

I. Call to order. Matt Hartle called the Board of Trustees Meeting to order at 4:03 p.m. in the Creston School Library with the following members present: Shawn McDonough, Jessica Sandven-Sorensen and Julie Tikka. (Joanna Massie absent). Also, in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Kris Goss – MTSBA Director of Policy Services, Senior Counsel.

II. Public Participation / Correspondence– nil.

III. Board Policy Review – Kris Goss, is working with our district to customize our school district policies, procedures, and handbooks to comply with the legal requirements of state and federal law.  Today we reviewed 3000, 4000 and Flexibility & Efficiency series policies; also 7320 and 7405.

IV. Next Meeting Dates:

A. 13 June 2019 7:00am, Regular Meeting

B. Policy Review with MTSBA – date TBD

V. Adjourn.Meeting adjourned at 8:02 p.m.

Respectfully Submitted,

Tammy Bartos, District Clerk                               Matt Hartle, Board Chair

 

1306, 2019

9 May 2019 Regular Meeting Minutes

June 13th, 2019|

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

9 May 2019

MINUTES

 

I.         Call to order. Matt Hartle called the Board of Trustees Meeting to order at 7:05 a.m. in the Creston School Library with the following members present:  Joanna Massie, Shawn McDonough, Jessica Sandven-Sorensen, Julie Tikka.  Also, in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Jack Eggensperger – County Superintendent, Jen Johnson – 2ndgrade teacher.

II.       Minutes of 11 April 2019.  Jessica Sandven-Sorensen moved and Julie Tikka seconded approval of the minutes. Motion passed unanimously.

III.     Public Participation / Correspondence – nil.

IV.     Information Item:

A.  Wi-Fi Tower Installation – Update.  MontanaSky is currently waiting on Flathead Electric for power.  They will be hanging radios next week.  Landscaping is also being planned.

V.      Reports:

A.  Clerk.  Statement of Expenditure includes Payroll and Claims through 9 May 2019.  General Fund is at 75% Committed.  Grand Total of all Funds is at 59%.  Reconciliation to County Treasurer has been done for March 2019. New Credit Cards have been received – waiting for policies to be in place before using.  Bus Accident Insurance Claim is approved and repairs are underway.  Clerk Evaluation Tool was discussed.

B.  Principal. Student Enrollment is 104.  We had a successful turnout of 16 students attending Kindergarten Roundup.  Regular monthly maintenance tasks have been completed.  Staff attended the Teacher Appreciation Evening provided by the NW Education Cooperative where Emily Russell was awarded Rookie of the Yearand Deb Christiansen was awarded the Extra Mile Educatoraward.  Third-sixth grade students started Smarter Balanced Assessments for ELA and Math April 15th.  ESSA Report Card information was sent out to families via Friday Folders and there is also a link on our website.  Our 5thand 6thgrade students are hosting an Alumni Reception May 14thfrom 9-10 a.m.  Updates on the various Cooperatives we belong to were given.  A School Risk Specialist from our Property & Liability Insurance Plan did a walk through and pointed out some areas of minor concern; the report will be made available when it is received.  The Custodian Position is still open.

C.  Staff.  Jen Johnson shared the staff report via a Google slides presentation.

D.  Class Presentation – K.  Kindergarten shared their Show Me the Moneypresentations.

VI.     Policies: 1000 Series (See Attachment for complete list) – 2ndreading.  Jessica Sandven-Sorensen moved and Julie Tikka seconded approval of the 1000 Series policies as presented.  Motion passed unanimously.

VII.   Consideration of Action Items:

A.  Approval to hire Janitorial Company.  Copies of bids were provided.  Item tabled for now.  No motion required.

B.  Approval to hire a .5 “Specials” Teacher for 2019/2020 & Contract Approval. Julie Tikka moved and Shawn McDonough seconded approval to hire Teresa Mumm for the 2019-2020 school year and of her teaching contract.  Motion passed unanimously.

C.  Teacher Contracts Renewal or Non-renewal of non-tenured teachers for 2019-2020.  Shawn McDonough moved and Joanna Massie seconded to renew all teacher contracts as presented.  Motion passed unanimously.

D.  Flathead Special Education Cooperative – Recommitment to Cooperative Agreement.  An agreement to continue membership in the Flathead Special Services Cooperative.  Jessica Sandven-Sorensen moved and Shawn McDonough seconded approval of the Agreement as presented.  Motion passed unanimously.

E.  Flathead Special Education Coop. – Severe Communication Disorders Program Agreement.  This is a program to meet the needs of students who have severe communication disabilities with accompanying behavior and learning difficulties.  Joanna Massie moved and Shawn McDonough seconded approval of the Agreement as presented. Motion passed unanimously.

F.  Flathead Special Education Cooperative – Preschool Program Agreement.  This program provides preschool services to children ages 3 through 5 who are residents of participating school districts and who meet eligibility criteria under the Individuals with Disabilities Education Act.  Jessica Sandven-Sorensen moved and Joanna Massie seconded approval of the Agreement as presented.  Motion passed unanimously

G.  Substitute Teacher List – nil.

H.  Transportation Contract(s) – nil.

I.   Before School Care Contract(s).  Jessica Sandven-Sorensen moved and Shawn McDonough seconded approval of the contracts as presented.  Motion passed unanimously.

J.   Out of District request(s) – nil.

K.  Gym & School Grounds Use request(s) – nil.

VIII.  Claims for May 2019.  Board approved all claims for May 2019.

IX.     IX. Next Meeting Dates:

A.  13 June 2019, 7:00 am Regular Meeting

B.  Policy Meeting with MTSBA -TBD

X.      Adjourn, then …Closed Session for Principal EPAS year end.

Respectfully Submitted,

Tammy Bartos, District Clerk                                        Matt Hartle, Board Chair

================================

 

CRESTON SCHOOL DISTRICT

R = required

1000 SERIES

THE BOARD OF TRUSTEES

 

TABLE OF CONTENTS

 

R   1000                               Legal Status, Operation and Organization

R   1105                                Membership

      1110                                Taking Office

1111                                        Election

1111P                                     Candidate Orientation

1112                                       Resignation

1113                                       Vacancies

1120                                      Annual Organization Meeting

1130                                      Committees

1210                                      Qualifications, Terms, and Duties of Board Officers

1230                                      Clerk

R   1240                                Duties of Individual Trustees

R   1310                                District Policy and Procedures

1332                                      Authorization of Signatures

R   1400                               Board Meetings

1401                                      Records Available to Public

1402                                      School Board Use of Electronic Mail

1410                                       Notice Regarding Public comment

R   1420                                School Board Meeting Procedure

1425                                       Abstentions From Voting

R   1441                                 Audience Participation

1511                                        Code of Ethics for School Board Members

1512                                        Conflict of Interest

R   1513                                  Management Rights

1520                                       Board/Staff Communications

R   1521                                  Board-Administrator Relationship

1531                                        Trustee Expenses

1531F                                      Trustee Mileage Reimbursement Form

1532                                        Trustee Insurance

R   1610                                  Annual Goals and Objectives

1620                                       Evaluation of Board

1621                                        In-Service Conference for Trustees

1630                                       Utilization of Montana School Boards Association

1635                                        Internships

1640                                       Board Participation in Activities

R   1700                                 Uniform Complaint Procedure

1306, 2019

9 May 2019 Reorganization Minutes

June 13th, 2019|

CRESTON SCHOOL DISTRICT #9

SCHOOL BOARD REORGANIZATION MEETING

9 MAY 2019

MINUTES

 I.     Current Chair Matt Hartle called the Board of Trustees Meeting to order at 7:00 a.m. in the Creston School Library with the following members present: Joanna Massie, Shawn McDonough, Jessica Sandven-Sorensen, and Julie Tikka.  Also, in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Jack Eggensperger – County Superintendent and Jen Johnson – 2ndgrade teacher.

II.   Public Participation – nil.

III.  Election of Trustees:  Matt Hartle and Joanna Massie were elected by acclamation.

IV.Swear in Newly Elected Trustees:  Matt Hartle and Joanna Massie were sworn in as Trustees by Jack Eggensperger.

V.  Election of Officers:

A.  Chair – Julie Tikka moved and Shawn McDonough seconded to nominate Matt Hartle as Board Chair.  Motion passed unanimously.

B.   Vice-Chair – Joanna Massie moved and Shawn McDonough seconded to nominate Jessica Sandven-Sorensen as Board Vice-Chair.  Motion passed unanimously.

VI.Appointment of District Clerk: Julie Tikka moved and Joanna Massie seconded to appoint Tammy Bartos as District Clerk.  Motion passed unanimously.

VII.       Swear in District Clerk: Tammy Bartos was sworn in as District Clerk by Jack Eggensperger.

VIII.     Meeting adjourned at 7:05 a.m.

Respectfully Submitted,

 

Tammy Bartos, District Clerk                                    Matt Hartle, Board Chair

1605, 2019

11 April 2019 Minutes

May 16th, 2019|

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

11 April 2019

MINUTES

 

I.         Call to order. Matt Hartle called the Board of Trustees Meeting to order at 7:00 a.m. in the Creston School Library with the following members present:  Joanna Massie, Jessica Sandven-Sorensen, and Julie Tikka.  Absent: Shawn McDonough – work related.  Also, in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Jen Johnson – 2ndgrade teacher.

II.       Minutes. Jessica Sandven-Sorensen moved and Julie Tikka seconded approval of the minutes of the 14 March 2019 regular meeting.  Motion passed unanimously.

III.     Public Participation / Correspondence – nil.

IV.     Information Item:

A.  Wi-Fi Tower Installation – Update. Tower equipment is on location and being assembled.  MontanaSky intends to have tower up and new internet service available by next school year – hopefully sooner.

V.      Reports:

A.  Clerk.  Statement of Expenditure through 9 April 2019 was presented.  General Fund is at 68% Committed.  Total of all funds is at 53% Committed.  Reconciliation to County Treasurer has been done for December 2018, January & February 2019.

B.  Principal. Student Enrollment is 104. Kindergarten Roundup is April 24th.  Only one student application was received for the scholarship.  Building Maintenance regular tasks have been completed. Facility Conditions Report – bids are being sought on work that needs to be completed.  Teacher Professional Development – teachers observed other teachers in our school.  Smarter Balanced Assessments are this month.  Several of our 4th– 6thgrade students did a wonderful job volunteering as runners at the Creston Auction.  Custodian Open Position has been posted at the job service and a notice will also go home in student folders.

C.  Staff.  Jen Johnson shared the staff report via a Google slides presentation. Also, 1stgrade did a class presentation sharing art, math stories and problem solving, other math work, sight word reading and informational writing pieces.

VI.     Policies: 1000 Series (See Attachment for complete list). A first read of policies to replace, update, and add to our policy manual as part of the MTSBA Policy Services was done. No motion needed.

VII.   Consideration of Action Items:

A.  Middle School Consideration – Adding a 7th& 8thgrade.  Jessica Sandven-Sorensen moved, and Julie Tikka seconded a motion to table the matter of adding a 7thand 8thgrade and to send out a communication to the school community explaining reasoning. Motion passed unanimously. Matt Hartle presented a letter he drafted, and Julie Tikka motioned, and Joanna Massie seconded accepting the letter to be sent out.  Motion passed unanimously.

B.  Approval to hire a .5 “Specials” Teacher for 2019/2020.  Hiring committee is still in the process of bringing a candidate forward.  No motion needed at this time.

C.  Approval of additional Bus Routes – Creston to Evergreen & Creston to Kalispell.  Jessica Sandven-Sorensen moved, and Joanna Massie seconded approval to add a morning route to Evergreen with 16 miles and an afternoon route to Kalispell with 25 miles as presented, as well as the needed interlocal agreements associated with the routes.  Motion passed unanimously.

D.  Trustee Election Cancellation by Acclamation.  The number of candidates filing a Declaration of Intent for Candidacy is equal to the number of positions to be elected, therefore the trustee election in not necessary.  Julie Tikka motioned, and Jessica Sandven-Sorensen seconded the Trustee Election Cancellation as presented.  Motion passed unanimously.

E.  MSSA Letter of Agreement for MSSA Programs 2019-20.  The MSSA agrees to provide a teacher certified and appropriately endorsed professional to help our district meet the Library and Guidance chapter 55 requirements. Joanna Massie motioned, and Julie Tikka seconded acceptance of the agreement.  Motion passed unanimously.

F.  Teacher Negotiations/Collective Bargaining Agreement.  The Creston Education Association has voted to accept a one-year 3% increase on the current base salary schedule for the 2019/2020 school year and increasing 2 additional degree plus credit lanes to the salary schedule of BA +75 credits, BA +90 credits and MA + 75 credits, MA +90 credits as offered by the Trustees at the 14 March 2019 meeting.  Julie Tikka motioned, and Joanna Massie seconded approval of the offer and the Collective Bargaining Agreement as presented.  Motion passed unanimously.

G.  Substitute Teacher List. Nil.

H.  Transportation Contract(s). Joanna Massie motioned, and Jessica Sandven-Sorensen seconded acceptance of the contacts as presented. Motion passed unanimously

I.   Before School Care Contract(s). nil.

J.   Out of District request(s). Julie Tikka motioned, and Joanna Massie seconded approval of the requests as presented.  Motion passed unanimously

K.  Gym & School Grounds Use request(s) – nil.

VIII.  Claims for April 2019.  Board approved all Claims for April 2019

IX.     IX. Next Meeting Dates:

A.  9 May 2019, 7:00 am Regular Meeting

B.  Policy Meeting with MTSBA -TBD

X.      Adjourn, then …Closed Session for Principal EPAS midyear conversation – Board to provide formative feedback.

 

Respectfully Submitted,

Tammy Bartos, District Clerk                                    Matt Hartle, Board Chair

1204, 2019

14 March 2019 Minutes

April 12th, 2019|

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

14 March 2019

MINUTES

I. Call to order. Matt Hartle called the Board of Trustees Meeting to order at 7:00 a.m. in the

Creston School Library with the following members present: Jessica Sandven-Sorensen,

Julie Tikka and Joanna Massie. Absent: Shawn McDonough – work related. Also, in

attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Jen Johnson – 2nd

grade teacher, Deb Christiansen – Title Teacher, Trevor Dahlman – Principal, Olney-Bissel

School, Gloria Graves – Friends of Creston Fire.

II. Information Item:

A. Middle School Considerations – including discussion with Trevor Dahlman, Principal,

Olney-Bissel School. Principal Dahlman shared information (enrollment, transition to

the high school, staffing, budget considerations, program offerings…) regarding the

middle-school program they have at Olney-Bissell. Will discuss next steps further at the

next Board meeting.

III. Minutes. Julie Tikka moved and Joanna Massie seconded approval of the minutes of the

14 February 2019 Regular & 19 February 2019 special meetings. Motion passed

unanimously.

IV. Public Participation / Correspondence.

A. An email from Annette Floyd was shared, which included a recent news report on Wi-Fi,

Bluetooth and possible link to cancer.

B. Gloria Graves, representing Friends of Creston Fire, presented information regarding

the upcoming Auction in April and the use of our school facilities.

V. Information Item:

A. Lawsuit William Rogers re. Wi-Fi Tower Installation – Update. Copies of documents

provided for information:

1. February 12, 2019 Order Dismissing with Prejudice

VI. Reports:

A. Clerk. Statement of Expenditure through 14 March 2019 was presented. General Fund

is at 59% Committed. Total of all funds is at 46% Committed. Also, the OPI Pre-

Session Preliminary Budget Data Sheet for FY 2019-2020 was provided for information.

B. Principal. Student Enrollment is 102. Kindergarten Roundup is April 24th. Shanta

Milne, Jen Johnson and Tami Ward will attend a NWRISE Conference for Teacher

Professional Development in June. Fourth grade students have begun CRT

assessments. Teaching Assignments for 2019/2020 were shared. Education

Cooperative, Special Education Cooperative and Crossroads updates were given.

Building Maintenance, Facility Conditions and Safety Committee reports were shared.

C. Staff. Jen Johnson shared the staff report via a Google slides presentation.

D. 4th grade Class Presentation @ 8:00 a.m. – Student/Teacher Reader’s Theatre based

on Colonial Times.

VII. Policies: nil.

VIII. Consideration of Action Items:

A. Resignation of S. Peters and approval to hire part-time custodian for 2019/2020. S.

Peters has resigned her position as our custodian effective June 7th, 2019. Julie Tikka

moved and Joanna Massie seconded to approve beginning the hiring process for a

part-time custodian, either an individual or a contractor for 2019-2020. Motion passed

unanimously.

B. Approval to begin hiring process for a .5 “Specials” Teacher for 2019/2020. A

recommendation was put forward, based on the preliminary budget from OPI, to attempt

to hire a .5 Teacher to teach Music, and other “specials”. Both a .2 Music Teacher and

a .5 “Specials” Teacher will be advertised at the same time to acquire a larger pool of

applicants. Jessica Sandven-Sorensen moved and Joanna Massie seconded approval

to begin the hiring process for a .5 Teacher to teach “specials” for 2019-2020. Motion

passed unanimously.

C. Coaching Contract – Cross-Country, E. Russell. Emily Russell, 6th grade teacher, has

agreed to coach our K-6 team. The rate is $400 (salary and mileage allowance). Julie

Tikka moved and Joanna Massie seconded approving the coaching contract as

presented. Motion passed unanimously.

D. Fiscal Year 18 Audit Engagement Agreement with Nicole M. Noonan, CPA. Jessica

Sandven-Sorensen moved and Julie Tikka seconded to accept the FY18 Audit

Engagement Agreement as presented. Motion passed unanimously.

E. Preliminary FY20 General Fund Budget Scenarios. This Preliminary Budget was

provided to the Board to assist in decision making for Teacher Negotiations. No motion

needed.

F. Teacher Negotiations/CBA. Creston Education Association (CEA) teachers requested

changes to the salary schedule including a base salary increase for the 2019/2020 and

2020/2021 school years and increasing 2 additional Degree Plus Credit lanes to the

salary schedule. Julie Tikka moved and Jessica Sandven-Sorensen seconded to offer

the Teachers of the CEA a one-year 3% increase on the current base salary schedule

for the 2019/2020 school year and increasing 2 additional lanes of BA + 75, BA +90,

and MA +75 and MA + 90. Motion passed unanimously. The CEA will need to meet

and vote on the counter-offer.

G. Trustee Resolution SB 307 – Estimating changes in revenues/mills from tuition, building

reserve, transportation and bus depreciation levies for 2019-2020. (The full resolution

was presented and is available for review.) Jessica Sandven-Sorensen moved and

Joanna Massie seconded to accept the SB307 Resolution as presented. Motion

passed unanimously.

H. Calendar 2019-2020. Two options were presented. Option 1 followed Kalispell School

District beginning and end date. Option 2 begin date was after Labor Day and end date

was 3 days later than Kalispell. Julie Tikka moved and Jessica Sandven-Sorensen

seconded to accept the Option 1 calendar for the 2019-2020 school year. Motion

passed unanimously.

I. NW MT Educational Cooperative for 2019 – 2021 – Intention to Participate. This

Cooperative provides support services to its member districts to fulfill the requirements

of the Montana Standards of Accreditation including formulating and implementing

curriculum. Jessica Sandven-Sorensen moved and Joanna Massie seconded approval

to participate in the NW MT Educational Cooperative for 2019 -2021. Motion passed

unanimously.

J. Equipment Disposal Resolution – BE IT RESOLVED that the Board of Trustees …, will

sell or dispose of obsolete equipment because they have become undesirable, or

unsuitable for school purposes of the district. A list of said property … is available at the

District Clerk’s Office, … (The full resolution was presented and is available for review.)

Jessica Sandven-Sorensen moved and Julie Tikka seconded approval of the resolution

as presented. Motion passed unanimously.

K. Creston Scholarship Committee Formation. Two $250 Scholarships are available to

graduating High School Seniors who attended Creston Elementary School. The

Committee includes one Board Member. Joanna Massie volunteered for the position.

No motion needed.

L. Substitute Teacher List – nil.

M. Transportation Contract(s). Joanna Massie moved and Jessica Sandven-Sorensen

seconded to approve the contracts as presented. Motion passed unanimously.

N. Before School Care Contract(s). Julie Tikka moved and Joanna Massie seconded

approval of the contracts as presented. Motion passed unanimously.

O. Out of District request(s). Jessica Sandven-Sorensen moved and Joanna Massie

seconded to approve the agreements as presented. Motion passed unanimously.

P. Gym & School Grounds Use request(s). Randy Sundberg is requesting use of the gym

on April 20, 2019 from 9 am to 2 pm for the Flathead Firewise Council to hold a Living

with Wildfire Community Event. Joanna Massie moved and Julie Tikka seconded

approval of the request as presented. Motion passed unanimously.

IX. Claims for March 2019. Board approved all Claims for March 2019.

X. Next Meeting Dates:

A. 11 April 2019, 7:00 am Regular Meeting

B. Policy Meeting with MTSBA -TBD

XI. Meeting adjourned at 8:42 a.m.

Respectfully Submitted,

Tammy Bartos, District Clerk                Matt Hartle, Chairman

1503, 2019

19 February 2019 Minutes – Special

March 15th, 2019|

CRESTON SCHOOL DISTRICT #9

SPECIAL BOARD OF TRUSTEES MEETING

19 February 2019

MINUTES

I. Call to order. Matt Hartle called the Board of Trustees Meeting to order at 4:02 p.m. in the Creston School Library with the following members present: Joanna Massie, Shawn McDonough, Jessica Sandven-Sorensen and Julie Tikka. Also, in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Kris Goss – MTSBA Director of Policy Services, Senior Counsel.

II. Public Participation / Correspondence– nil.

III. Board Policy Review – Kris Goss, is working with our district to customize our school district policy, procedures, and handbooks to comply with the legal requirements of state and federal law.  Today we reviewed 1000 and 2000 series policies.

IV. Next Meeting Dates:

A. 14 March 2019 7:00am, Regular Meeting

B. Policy Review with MTSBA – date TBD

C. Visits to other Middle Schools – TBA

V. Meeting adjourned at 8:10 p.m.

 

Respectfully Submitted,

 

Tammy Bartos, District Clerk                               Matt Hartle, Chairman