Board Minutes

1011, 2022

13 October 2022 Minutes

November 10th, 2022|

CRESTON SCHOOL DISTRICT #9
REGULAR SCHOOL BOARD MEETING
13 October 2022

MINUTES

I. Call to order. Jessica Sandven-Sorensen called the Board of Trustees meeting to order at 7:07 a.m. The meeting was held in the gym. Present were Board Trustees Jessica Sandven-Sorensen, Twila Brenneman, Barry Farrell, Nevada Hafer and Walter Graves. Also in attendance were Tammy Bartos, District Clerk, Jennifer Johnson, Teacher and CEA President, Cindi Conley, Special Education Teacher, and one community member.
II. Minutes of 8 September 2022. Barry Farrell motioned to approve the minutes as presented. Nevada Hafer seconded. Motion passed unanimously.
III. Public Participation / Correspondence – nil.
IV. Information
A. Intercom/Phone Committee. The committee met on September 22, 2022 and discussed a plan for exploring options regarding a new phone/intercom system. On October 6th the committee met with representatives from Access Montana, and they presented options for a new system. A meeting is scheduled with Systems Northwest on October 27th and Mrs. Stevens is in communication with MontanaSky regarding setting up a meeting.
B. MSPLIP Inspection Report. The report in full was presented. There were a few minor recommendations, and they have each been taken care of.
V. Reports:
A. Clerk. The monthly budget expenditure report was provided through 30 September 2022. General Fund is 18% committed and the Total of all Funds is 14% committed. Fund 115 Project Report was also provided. Accounts are reconciled to the County Treasurer through August 2022. Worker’s Compensation Audit of policy period 7/1/2021 through 7/1/2022 was submitted 9/20/2022.
B. Principal. Mrs. Stevens was absent and Mrs. Sandven-Sorensen presented the report. Student Enrollment is 120. A planned professional development is scheduled in November for teachers to work together to focus on integrating math games in math instruction. Benchmark assessments/Interventions for Learning Loss for the 2022/2023 school year are completed for math and reading; data was analyzed and students needing additional services/interventions were identified and services have begun. A representative from Secure Education Consultants toured our facilities on September 28, 2022 and a report of his findings will be sent when it is completed. The first meeting of the Safety Committee is scheduled for November 2, 2022. We’ve had two safety drills to date and have a fire drill scheduled for October 14 in conjunction with the Creston Fire Department. Teacher evaluations are scheduled and in process. Homeless Liaison training is completed. Program Director of Indian Education for All training is in process. Gifted and Talented Program Director training is being sought out. Title IX training through MTSBA is scheduled in November.
C. Staff. Jen Johnson shared the staff report via a Google Slide presentation.
VI. Consideration of Action Items:
A. Bartos Employment Contract Amendment. An amended contract was presented with an end date of June 30, 2023, or sooner; this is to allow for a better transition in office administration. Twila Brenneman motioned to approve the revised employment contract of Mrs. Bartos as presented. Barry Farrell seconded. Motion passed unanimously.
B. 2022/2023 Extra Duty Contracts – Custodian Duties. A list of current employees willing to fill in as substitute custodian was presented. Nevada Hafer moved to approve the 2022/2023 Custodian Extra Duty contracts as presented. Barry Farrell seconded. Motion passed unanimously.
C. Safe Return to School and Continuity of Services Plan. No updates presented. No action taken.

D. MTSUIP Annual Meeting. Information regarding the annual meeting was presented. No action taken.
E. Transportation Contracts. Two (2) contracts were presented. Twila Brenneman moved to approve the transportation contracts as presented. Nevada Hafer seconded. Motion passed unanimously.
F. Before School Care Contracts – nil.
G. Out-of-District Requests. Attendance agreement request for 1 student that resides in our district, attending another district. Twila Brenneman moved to acknowledge the receipt of this attendance agreement. Barry Farrell seconded. Motion passed unanimously. Attendance agreements for forty-one (41) students that reside outside of our district, requesting Creston School District as their school of choice. Nevada Hafer moved to approve these attendance agreements. Twila Brenneman seconded. Motion passed unanimously.
H. Gym & School Grounds Use Requests. One request was presented for Mountain View Christian Church to use the gym on Sunday, October 16th and 23rd from 9:00 a.m. to 1:00 p.m. to plug in two bounce houses for children as an extension of an open house event they are hosting at the Eastside Grange. Barry Farrell moved to approve the gym use request as presented. Twila Brenneman seconded. Motion passed unanimously.
I. Board Work Session – Training and Discussion for Board Professional Development
1. Trustee Responsibilities and Meeting Protocols. Jessica Sandven-Sorensen led a discussion covering this topic.
VII. Claims Approval. Twila Brenneman moved to approve the claims list as presented. Nevada Hafer seconded. Motion passed unanimously.
VIII. Next Meeting Dates:
A. 10 November 2022, 7:00 am
B. 8 December 2022, 7:00 am
IX. Adjourn. Meeting adjourned at 7:47 a.m.

Respectfully Submitted,

/s/Tammy Bartos, District Clerk
/s/Jessica Sandven-Sorensen, Board Chair

1310, 2022

8 September 2022 Minutes

October 13th, 2022|

CRESTON SCHOOL DISTRICT #9
REGULAR SCHOOL BOARD MEETING
8 September 2022

MINUTES

I. Call to order. Jessica Sandven-Sorensen called the Board of Trustees meeting to order at 7:03 a.m. The meeting was held in the gym. Present were Board Trustees Jessica Sandven-Sorensen, Twila Brenneman, Barry Farrell, and Walter Graves. Absent: Nevada Hafer. Also in attendance were Rachel Stevens, Principal, Tammy Bartos, District Clerk, Jennifer Johnson, Teacher and CEA President, Deb Christiansen, Title Teacher, Cindi Conley, SPED Teacher, Nicole Noonan, CPA, PC, and one community member
II. Minutes of 11 August 2022 and 15 August 2022. Twila Brenneman motioned to approve the minutes as presented. Barry Farrell seconded. Motion passed unanimously.
III. Public Participation / Correspondence – nil.
IV. Information
A. Audit Report 2020/2021. Nicole Noonan, CPA, PC presented the Audit Report.
V. Reports:
A. Clerk. The monthly budget expenditure report was provided through 31 August 2022. General Fund is 4% committed and the Total of all Funds is 3% committed.
B. Principal. Student Enrollment is 120 (second grade is at 100% capacity). Teachers attended professional development in August and a plan is being developed for other opportunities during the school year. The 2022/2023 ESEA Consolidated Application for title funds has been completed and submitted. All teachers and staff are in the process of completing their safety training. We had a great turn out for Open House with overall attendance of 85%. Benchmark assessments for the 2022/2023 school year are in progress for math and reading. The monthly building inspection has been completed with no recommendation for repairs; prior to the start of the school year a new balance beam and swing set were installed; we contacted Weyerhaeuser and were granted 2 CAD loads of wood chips through the Montana Giving Committee – the wood chips were added to the playground in August. Mrs. Stevens is registered for Title IX training in November. The Special Education Cooperative (FSEC) is staffed and providing support to our school through the provision of a speech and language therapist, occupational therapist, and school psychologist. Smarter Balanced (SBAC) Spring 2022 testing data show that 53% of our students are advanced or proficient in English Language Arts and 62% of our students are advanced or proficient in math; we will continue providing interventions where needed in the classroom and through our Title 1 program.
C. Staff. Jen Johnson shared the staff report via a Google Slide presentation.
VI. Policies – Consideration of Action:
A. Update All References to Reflect Name of New Principal. Barry Farrell moved to approve the policy updates as presented. Walter Graves seconded. Motion passed unanimously.
1. 3210 – Equal Educational Opportunity, Nondiscrimination, and Sex Equity
2. 3225 – Sexual Harassment of Students
3. 5010 – Equal Employment Opportunity, Non-Discrimination, and Sex Equity
4. 5012 – Sexual Harassment of Employees
5. 5120F – Determination of Eligibility for Hire
VII. Consideration of Action Items:
A. District Goals for 2022/2023 (Policy 1610). The goals included the school philosophy, mission statement, motto, educational goals and continuous school improvement goals. Twila Brenneman moved to adopt the Creston School District Goals for 2022/2023 as presented. Barry Farrell seconded. Motion passed unanimously.
B. Intercom & Phone System Committee. Mrs. Stevens is assembling a committee to assist in gathering information to upgrade our current intercom and phone system. The committee will consist of Mrs. Stevens as chair, trustees and staff. Barry Farrell moved to appoint Twila Brenneman and Walter Graves to serve on the committee. Twila Brenneman seconded. Motion passed unanimously.
C. Extra-Duty Coaching Contracts for Boys & Girls Basketball and Cross Country. Janessa Williams has agreed to coach boys and girls basketball and Teresa Mumm has agreed to coach cross country. Barry Farrell moved to approve the extra-duty coaching contracts as presented. Twila Brenneman seconded. Motion passed unanimously.
D. Extra-Duty Contract for J Shanks to Manage Google Classroom. Twila Brenneman moved to approve the extra-duty contract for Jamie Shanks to manage Google Classroom as presented. Barry Farrell seconded. Motion passed unanimously.
E. Safe Return to School and Continuity of Services Plan Review. The plan was provided for review. Dates will be updated. No other revisions were submitted. Barry Farrell moved to approve the Safe Return to School and Continuity of Services Plan as presented. Twila Brenneman seconded. Motion passed unanimously.
F. ARP ESSER Plan Review. The plan was provided for review. No revisions to the plan were submitted. Barry Farrell moved to approve the ARP ESSER Plan as presented. Walter Graves seconded. Motion passed unanimously.
G. MTSUIP Annual Meeting – nil.
H. MSGIA Annual Meeting. This is our Worker’s Compensation Program. An RSVP to the meeting or the option to represented by proxy to the annual meeting was presented. Twila Brenneman moved to accept the nominees as presented and to approve Creston School be represented by proxy. Barry Farrell seconded. Motion passed unanimously.
I. Extra-Duty Bus Driver Substitute Contract – KM. Katy Miller has met the requirements to be a school bus driver. Barry Farrell moved to approve the substitute bus driver contract for Katy Miller at a rate of $21.00 per hour as presented. Twila Brenneman seconded. Motion passed unanimously.
J. Extra-Duty Teacher Contracts for Guided Remote Students. Teachers may be providing support for students attending school through guided remote learning situations. This is time spent beyond the regular teaching contract. Barry Farrell moved to approve the extra-duty contracts for teachers providing guided remote learning support to students for the 2022/2023 school year as presented. Twila Brenneman seconded. Motion passed unanimously.
K. Extra-Duty Covid Related Contracts for Principal and Clerk. Extra-duty contracts for time spent beyond the regular workday to prevent, prepare and respond to the COVID-19 virus. Tasks vary and include but are not limited to the Reopening Plan, Safe Return to School and Continuity of Services Plan, ARP Plan, ESSER grant applications, etc. Twila Brenneman moved to approve the 2022/2023 extra-duty contracts for R. Stevens and T. Bartos as presented. Motion passed unanimously.
L. Hold Harmless Agreements with Creston Fire Dept & Eastside Grange. These are annual agreements in consideration of the use of their respective buildings for a temporary shelter during a school emergency. Barry Farrell moved to approve the Hold Harmless agreements for 2022/2023 with the Creston Fire Department and the Eastside Grange as presented. Twila Brenneman seconded. Motion passed unanimously.
M. Transportation Contracts. Twenty-one (21) contracts were presented. Barry Farrell moved to approve the transportation contracts as presented. Walter Graves seconded. Motion passed unanimously.
N. Before School Care Contracts. Nine (9) contracts were presented. Twila Brenneman moved to approve the contracts as presented. Barry Farrell seconded. Motion passed unanimously.
O. Out-of-District Requests. Attendance agreement for 1 student that resides in our district, attending another district. Twila Brenneman moved to acknowledge the receipt of the attendance agreement. Barry Farrell seconded. Motion passed unanimously.
P. Gym & School Grounds Use Requests. One request was presented for the Many Lakes Homeowner’s Association to use the gym on Saturday, September 17th from 8:30 am to 2:00 p.m. for the annual HOA meeting. Barry Farrell moved to approve the gym use request as presented. Twila Brenneman seconded. Motion passed unanimously.
Q. Principal Evaluation (Goals) – Executive Session. Jessica Sandven-Sorensen closed the meeting at 8:07 a.m. for executive session to conduct a personnel evaluation for Rachel Stevens. The meeting was re-opened at 8:22 a.m. Barry Farrell moved to approve the principal evaluation of goals and to approve the executive session minutes. Twila Brenneman seconded. Motion passed unanimously.
VIII. Claims Approval. Barry Farrell moved to approve the claims list as presented. Walter Graves seconded. Motion passed unanimously.
IX. Next Meeting Dates:
A. 13 October 2022, 7:00 am
B. 10 November 2022, 7:00 am
X. Adjourn. Meeting adjourned at 8:26 a.m.

Respectfully Submitted,
/s/Tammy Bartos, District Clerk
/s/Jessica Sandven-Sorensen, Board Chair

809, 2022

15 August 2022 Minutes

September 8th, 2022|

CRESTON SCHOOL DISTRICT #9
SPECIAL SCHOOL BOARD MEETING
15 August 2022

MINUTES

I. Call to order. Jessica Sandven-Sorensen called the Board of Trustees meeting to order at 7:04 a.m. The meeting was held remotely via a Zoom meeting platform. Present were Board Trustees Jessica Sandven-Sorensen, Twila Brenneman, and Barry Farrell; absent were Walter Graves and Nevada Hafer. Also in attendance were Rachel Stevens, Principal and Tammy Bartos, District Clerk
II. Public Participation / Correspondence – nil.
III. Consideration of Action Items:
A. Harvest Hay Agreement at 131 Creston Road with S. Wagoner. Barry Farrell moved to approve the agreement as presented. Twila Brenneman seconded. Motion passed unanimously.
B. Safe Return to School and Continuity of Services Plan. Information only.
IV. Adjourn. Meeting adjourned at 7:07 a.m.

Respectfully Submitted,

/s/Tammy Bartos, District Clerk
/s/Jessica Sandven-Sorensen, Board Chair

809, 2022

11 August 2022 Minutes

September 8th, 2022|

CRESTON SCHOOL DISTRICT #9
FINAL BUDGET & REGULAR SCHOOL BOARD MEETING
11 August 2022

MINUTES

I. Call to order. Jessica Sandven-Sorensen called the Board of Trustees meeting to order at 7:02 a.m. The meeting was held in the gym. Present were Board Trustees Jessica Sandven-Sorensen, Twila Brenneman, Barry Farrell, Walter Graves and Nevada Hafer. Also in attendance were Rachel Stevens, Principal, Tammy Bartos, District Clerk, Jennifer Johnson, Teacher and CEA President, Shanta Milne, Kindergarten Teacher and one community member.
II. Minutes of 9 June 2022 & 22 June 2022. Barry Farrell motioned to approve the minutes as presented. Nevada Hafer seconded. Motion passed unanimously.
III. Public Participation / Correspondence – nil.
IV. Information
A. Speed Study of Highway 35. Data collection for the study is scheduled for September; when the report is finalized, it will be presented to the Flathead County Commissioners and there will be a minimum 60 day comment period; after the comment period the report and comments will be presented to the Montana Transportation Commission and voted on.
B. List of P-Card Users. A list of current P-Card users was provided.
V. Reports:
A. Clerk. The monthly budget expenditure report will be reflected in the Trustees Financial Statement. Accounts are reconciled to the County Treasurer through June 2022. The onsite portion of the Fiscal Year 2020-2021 audit was completed the middle of June.
B. Principal. Predicted Student Enrollment for 2022/2023 is 121 (second grade is at 100% capacity). The quarterly review of the Safe Return to School and Continuity of Services Plan is due September 8th and information is being prepared to send out to stakeholders. Some teachers attended the Missoula August Institute virtually; they also have an opportunity to attend the NW Reading Council Literacy Conference later this month. The staff will receive a review of CPR and AED training along with First Aid Scenario Training on August 26th. Plans for teacher professional development for the school year are being worked on. All teachers and staff will complete annual safety training by the beginning of September – the training is job specific and assigned accordingly. A tentative date for a full Run, Lock, Fight training is scheduled for the fall of 2023. The site visit from SEC is scheduled for September 28th to evaluate vulnerabilities associated with physical security and emergency preparedness. Mrs. Stevens participated in Egrants training in July and will attend library and counselor training later this month. Our annual Open House is August 29th and families will have the opportunity to meet teachers, bring school supplies, sign up to volunteer and socialize with other families on the playground. The Speed Sign project, initiated by the Bigfork Rotary Club, had been delayed with an encroachment permit and finding an electrician; as a district we moved forward with the speed study, which impacts the speed signs, so at this time the grant with FEC has been withdrawn and after the speed study is completed it may be possible to apply for the grant again. Summer building and maintenance projects are nearing completion, and the Facilities Conditions Inventory Report is provided. Mrs. Stevens attended the August 10th Flathead Valley Administrators meeting – Northwest Montana Education Service Agency, Northwest Montana Educational Cooperative, Flathead Special Education Cooperative, and Evergreen Crossroads Program presented information about their respective services.
C. Staff – Mrs. Johnson was present and noted that several teachers attended the Missoula Tech Conference virtually and that there is also a Math in the Mountains training coming up that will be attended by some teachers.
VI. Consideration of Action Items:
A. TFS. The Trustees Financial Summary (TFS) was not ready for presentation and this portion of the meeting was continued to 12 August 2022 at 9:00 a.m. via an electronic remote meeting on a Zoom meeting platform. 12 August 2022 Jessica Sandven-Sorensen continued the meeting at 9:07 a.m. with Tammy Bartos, District Clerk present. Mrs. Bartos gave an update that the reports were still in progress and at 9:09 a.m. the meeting was continued to 13 August 2022 at 9:00 a.m. via a Zoom meeting platform. 13 August 2022 Nevada Hafer continued the meeting at 9:02 a.m. with Tammy Bartos present. The reports were still in progress and at 9:04 a.m. the meeting was continued to 14 August at 4:00 p.m. via a Zoom meeting platform. 14 August 2022 Twila Brenneman continued the meeting at 4:02 p.m. with Tammy Bartos present. The reports were still in progress and at 4:04 p.m. the meeting was continued to 15 August 2022 at 7:05 a.m. via a Zoom meeting platform. 15 August 2022 Jessica Sandven-Sorensen continued the meeting at 7:10 a.m. Other trustees present were Twila Brenneman and Barry Farrell. Also in attendance were Rachel Stevens, Principal, and Tammy Bartos, District Clerk. The TFS is the school district official submission of annual financial information to the County Superintendent and State Superintendent. The 2021-2022 TFS was presented in its entirety. Twila Brenneman moved to approve the TFS for Fiscal Year 2021-2022 as presented. Barry Farrell seconded. Motion passed unanimously. Item B was addressed, and the meeting was adjourned at 7:53 a.m.
B. Budget. The Budget was not ready for presentation and this portion of the meeting was continued. See Item A for information on the continuation of this portion of the meeting from 11 August through 15 August 2022. On 15 August 2022 at the 7:05 a.m. continuation meeting the 2022-2023 Budget report was presented in its entirety. Barry Farrell moved to approve the 2022-2023 Budget as presented. Twila Brenneman seconded. Motion passed unanimously. The meeting was adjourned at 7:53 a.m.
C. Resolution Requesting Referendum for PERS. The District is required to have a Section 218 agreement in place with the State when employees are participating in both a retirement system and Social Security. We need to address this for our PERS employees. This is the first step in the process. Twila Brenneman moved to approve the resolution requesting a referendum for PERS as presented. Barry Farrell seconded. Motion passed unanimously.
D. Amendment to Teacher Contract – CN for 2022/2023. There was an error regarding the salary on the employment contract for C. Nutt dated 9 June 2022. Nevada Hafer moved to approve the 2022-2023 Amended Employment Agreement for C. Nutt as presented. Twila Brenneman seconded. Motion passed unanimously.
E. Audit Proposals Fiscal Year 2021/2022. Two proposals were presented. Barry Farrell moved to approve the audit proposal of Nicole Noonan, CPA, PC for the fiscal years ending June 30, 2022, 2023, and 2024 as presented. Twila Brenneman seconded. Motion passed unanimously.
F. Substitute Pay Rates 2022/2023. Twila Brenneman moved to approve the 2022/2023 pay rates of $14.00 per hour for a substitute teacher/aide and $17.00 per hour for a substitute custodian. Barry Farrell seconded. Motion passed unanimously.
G. Substitute List 2022-2023. Barry Farrell moved to approve the substitute re-hire lists and approve hiring substitutes from the County Superintendent of Schools list as presented. Twila Brenneman seconded. Motion passed unanimously.
H. Safe Return to School and Continuity of Services Plan. No updates or new information. No action taken.
I. Designation of Representative to the FSEC Management Board. Nevada Hafer moved to appoint Rachel Stevens, Principal, to represent Creston School District on the Flathead Special Education Cooperative Management Board. Twila Brenneman seconded. Motion passed unanimously.
J. Flathead Crossroad Interlocal Agreement 2022/2023. This is a renewal agreement. The Crossroad Program is an extension of special education services at Evergreen Schools and provides a positive environment to meet the unique educational needs of students of participating districts who have chronic emotional and behavioral needs with the specific intent of building skills necessary to facilitate reentry into the regular public-school setting. Twila Brenneman moved to approve the Flathead Crossroads Interlocal Agreement for fiscal year 2022/2023 as presented. Barry Farrell seconded. Motion passed unanimously.
K. Appointment of Representative to Crossroads Advisory Board. Barry Farrell moved to appoint Rachel Stevens, Principal, to represent Creston School District on the Evergreen Flathead Crossroads Program Advisory Board. Nevada Hafer seconded. Motion passed unanimously.
L. Extra-Duty Bus Driver Training Contract – KM. Bus Driver Training for K. Miller to continue this fiscal year – training provided by Jeff Hagen. Twila Brenneman moved to approve the paid substitute bus driver training contract for Katy Miller at a rate of $15.00 per hour as presented. Barry Farrell seconded. Motion passed unanimously.
M. Extra-Duty Guided Remote Teacher Contracts – nil.
N. Hold Harmless Agreements with Creston Fire Dept & Eastside Grange – nil.

O. Staff Handbook 2022/2023. Revisions to the handbook were presented. Nevada Hafer moved to approve the Staff Handbook 2022/2023 as presented. Barry Farrell seconded. Motion passed unanimously.
P. Transportation Contracts – nil.
Q. Before School Care Contracts – nil.
R. Out-of-District Requests – nil.
S. Gym & School Grounds Use Requests. One request by the Creston Fire Fighter’s Association to use the gym, teacher’s lounge and outdoor school grounds, Thursday, March 30, 2023 – Sunday, April 2, 2023, for the Creston Fire Association’s Annual Auction and Community Fair. Barry Farrell moved to approve the school facilities and grounds use request from Creston Fire Fighter’s Association with armed and unarmed security services as presented. Twila Brenneman seconded. Motion passed unanimously.
VII. Claims Approval – July & August. Barry Farrell moved to approve the claims approval list as presented. Nevada Hafer seconded. Motion passed unanimously.
VIII. Next Meeting Dates:
A. 8 September 2022, 7:00 am
B. 13 October 2022, 7:00 am
IX. Adjourn. At 7:53 a.m. Jessica Sandven-Sorensen continued the budget portion of this meeting to 12 August 2022 at 9:00 a.m. via an electronic remote meeting on a Zoom meeting platform. Please see items VI. A and B.

Respectfully Submitted,

/s/Tammy Bartos, District Clerk
/s/Jessica Sandven-Sorensen, Board Chair

1108, 2022

22 June 2022 Minutes

August 11th, 2022|

CRESTON SCHOOL DISTRICT #9
SPECIAL SCHOOL BOARD MEETING
22 June 2022

MINUTES

I. Call to order. Jessica Sandven-Sorensen called the Board of Trustees meeting to order at 1:07 p.m. The meeting was held remotely via a Zoom platform. Present were Board Trustees Jessica Sandven-Sorensen, Twila Brenneman, Barry Farrell, Walter Graves and Nevada Hafer. Also in attendance were Tami Ward, Principal, Tammy Bartos, District Clerk, Jennifer Johnson, Teacher and CEA President, Shanta Milne, Kindergarten Teacher, Rachel Stevens, Incoming Principal, Mac Kirk, MSPLIP and Shawn Bubb, MSGIA.
II. Policies – Consideration of Action:
A. MTSBA Policy Update per 4/15/22 Notice – 2nd Read: 2510. Barry Farrell moved to approve the update to policy 2510 as presented. Nevada Hafer seconded. Motion passed unanimously.
III. Consideration of Action Items:
A. Property & Liability Insurance Proposals for 2022/2023. Shawn Bubb of MSGIA and Mac Kirk of MSPLIP were present to represent their organizations and answer questions. Nevada Hafer moved to accept the MSPLIP proposal for property and liability insurance for 7/1/2022 – 7/1/2023 as presented. Twila Brenneman seconded. Motion passed unanimously.
B. Global Archives Quote for Records Management & Storage. Twila Brenneman moved to approve the use of record management services by Global Archives as presented. Barry Farrell seconded. Motion passed unanimously.
C. Flathead Special Education Cooperative Agreement 2022-23. We have a contract that is in effect from July 2021 through June 2024. No action taken.
D. Flathead Crossroad Interlocal Agreement 2022-23. The Agreement was not available at the time of the meeting. No action taken.
E. Safe Return to School and Continuity of Services Plan. Information only. No action taken.
IV. Claims Approval. Nevada Hafer moved to approve the June 14, 2022, claim approval list as presented. Barry Farrell seconded. Motion passed unanimously.
V. Next Meeting Dates:
A. No Meeting scheduled in July.
B. 11 August 2022, 7:00 am Budget & Regular Meeting
VI. Adjourn. Meeting adjourned at 2:21 p.m.

Respectfully Submitted,
/s/Tammy Bartos, District Clerk
/s/Jessica Sandven-Sorensen, Board Chair

1108, 2022

9 June 2022 Minutes

August 11th, 2022|

CRESTON SCHOOL DISTRICT #9
REGULAR SCHOOL BOARD MEETING
9 June 2022

MINUTES

I. Call to order. Jessica Sandven-Sorensen called the Board of Trustees meeting to order at 7:00 a.m. The meeting was held in the gym. Present were Board Trustees Jessica Sandven-Sorensen, Twila Brenneman, Barry Farrell, and Nevada Hafer. Absent: Walter Graves. Also in attendance were Tami Ward, Principal, Jennifer Johnson, Teacher and CEA President, Rachel Stevens, Mac Kirk, and Shawn Bubb. In the absence of Tammy Bartos, District Clerk, Twila Brenneman recorded the minutes.
II. Minutes of 12 May 2022. Nevada Hafer motioned to approve the minutes as presented. Barry Farrell seconded. Motion passed unanimously.
III. Public Participation / Correspondence – nil.
IV. Information – nil.
V. Reports:
A. Clerk. The monthly budget expenditure report was provided through 31 May 2022. General Fund is 76% committed and the Total of all Funds is 62% committed. Fund 115 Project Report was also provided. Accounts are reconciled to the County Treasurer through April 2022. Fiscal Year 2020-2021 on-site audit is scheduled for the week of June 13th.
B. Principal. Current Student Enrollment is 111. Monthly building inspections have been completed. The Creston Learning Fair was held May 19th, in an open house format, the event was well attended by parents and families and students enjoyed sharing and viewing the work of other students. IEFA Collaboration Day was held May 13th and students participated in interactive learning activities taught by the staff of Creston School. School Spirit Days are happening these final days of the school year, there will be a drawing held later today for three Kindle Fires donated by the Masonic Lodge at the student ice cream social for our I Love to Read contest. There were three confirmed positive coronavirus cases in our learning environment during the month of May and twenty-three total cases this school year; cases countywide have shown a steady decrease. Due to the increased concern regarding school safety a safety audit is recommended for this summer. Third through sixth grade students have completed Smarter Balanced Assessments for the 2021/2022 school year; a comparison of the preliminary results of this year compared to last year were given. Creston School Benchmark Assessment Data for 2021/2022 in Reading (Fountas & Pinnell) and Math (EasyCBM) was shared.
C. Staff. The link to the Google Slide presentation will be sent at a later date.
VI. Policies – Consideration of Action:
A. MTSBA Policy Updates per 3/18/22 Notice – 2nd Read: 5223, 5314, 5450, 5450F, 5450P, 8300. Barry Farrell motioned to approve the updates to policies 5223, 5314, 5450, and 8300, and new form and procedure 5450F and 5450P as presented. Nevada Hafer seconded. Motion passed unanimously.
B. MTSBA Policy Update per 4/15/22 Notice – 1st Read: 2510. This was the first read of these policy updates; no action taken.
VII. Consideration of Action Items:
A. Property & Liability Insurance Proposals for 2022/2023. Shawn Bubb of MSGIA and Mac Kirk of MSPLIP each presented their respective proposals; more information regarding cyber coverage from MSPLIP is needed. A special meeting will be called for further consideration of the proposals. No action taken.
B. New Teacher Hire & Contract 2022-2023. The Hiring Committee met on May 31st and recommends Carlie Nutt for hire. All pre-employment requirements have been met. Twila Brenneman moved to hire Carlie Nutt as a teacher for the 2022-2023 school year and approve her teaching contract as presented. Barry Farrell seconded. Motion passed unanimously.
C. District Clerk Employment Agreement 2022-2023. Barry Farrell moved to approve the compensation and employment agreement as presented for the 2022-2023 school year. Nevada Hafer seconded. Motion passed unanimously.
D. Classified Contracts Renewal or Non-Renewal 2022-2023 & Compensation. Barry Farrell moved to approve the compensation and employment agreement renewals as presented for the 2022-2023 school year. Motion passed unanimously.
E. Hourly Paid Classified Employees Stipend for 2022-2023. To maintain the operation and continuity of services at our school and in consideration of statewide and national employee shortages, a stipend of up to a $3,060 per annum for a 1.0 FTE hourly paid classified employee was proposed, job duties must be performed, and approved timecards submitted. Twila Brenneman moved to approve the one-time stipend to the listed classified employees as presented. Barry Farrell seconded. Motion passed unanimously.
F. Global Archives Quote for Records Management & Storage. Information regarding record management services offered by Global Archives was provided. More information regarding scanning costs was requested. No action taken.
G. Flathead Special Education Cooperative Agreement 2022-23 – nil.
H. Flathead Crossroad Interlocal Agreement 2022-23 – nil.
I. Restroom Stall Divider Quote. Barry Farrell moved to approve the purchase of the solid plastic restroom stall dividers as presented. Nevada Hafer seconded. Motion passed unanimously.
J. Safe Return to School and Continuity of Services Plan Review. Upon review two items were submitted: 1) dates to be updated and 2) the link to the School Reopening Guidelines to be updated to version 6-23-2021. Nevada Hafer moved to approve the Safe Return to School and Continuity of Services Plan as presented. Barry Farrell seconded. Motion passed unanimously.
K. Extra-Duty Mentoring Contract 2022/2023 – DC. A contract for D. Christiansen to mentor our new teacher for the 2022/2023 school year. Barry Farrell moved to approve the extra-duty mentoring contract and pay rate of D. Christiansen beginning 25 August 2022 and ending not later the 30th day of June 2023 as presented. Nevada Hafer seconded. Motion passed unanimously.
L. Appointment of a Representative to the County Transportation Committee. Twila Brenneman moved to appoint Rachel Stevens, Principal, as the representative to the County Transportation Committee effective July 1, 2022. Nevada Hafer seconded. Motion passed unanimously.
M. Speed Study from the Highway Traffic Commission. Nevada Hafer moved to approve a request for a speed study from the Highway Traffic Commission. Barry Farrell seconded. Motion passed unanimously.
N. Bus Route 2022/2023 & Interlocal Transportation Agreements. Twila Brenneman moved to approve the bus route, stops with student crossings and transportation interlocal agreements as presented. Barry Farrell seconded. Motion passed unanimously.
O. Cayuse Prairie – Creston Transportation Interlocal 2022/2023. Twila Brenneman moved to approve the transportation interlocal agreement with Cayuse Prairie as presented. Barry Farrell seconded. Motion passed unanimously.
P. Individual Transportation Contract Approval (OPI Form TR-4) – nil.
Q. Transfer to Eastside Multidistrict Interlocal Fund. Nevada Hafer moved to approve the resolution to transfer up to a maximum of $35,000 dollars from the 2021/2022 General Fund to the East Side Flathead Valley Multidistrict Interlocal Fund as presented. Twila Brenneman seconded. Motion passed unanimously.
R. Letter of Reasonable Assurance for Substitutes. Twila Brenneman moved to approve issuing the Letter of Reasonable Assurance for Substitute Employees as presented. Nevada Hafer seconded. Motion passed unanimously.
S. District Clerk Authority to Process Claims Summer Months. Nevada Hafer moved to authorize the District Clerk to process claims from June through August 2022 without convening a board meeting. Barry Farrell seconded. Motion passed unanimously.
T. Gym & School Grounds Use Requests – nil.
VIII. Claims Approval – nil.
IX. Next Meeting Dates:
A. 22 June 2022, 1:00 pm Special Meeting
B. No Meeting scheduled in July.
C. 11 August 2022, 7:00 am Budget & Regular Meeting
X. Adjourn. Meeting adjourned at 8:25 a.m.

Respectfully Submitted,
/s/Tammy Bartos, District Clerk
/s/Jessica Sandven-Sorensen, Board Chair