Board Minutes

1503, 2019

19 February 2019 Minutes – Special

March 15th, 2019|

CRESTON SCHOOL DISTRICT #9

SPECIAL BOARD OF TRUSTEES MEETING

19 February 2019

MINUTES

I. Call to order. Matt Hartle called the Board of Trustees Meeting to order at 4:02 p.m. in the Creston School Library with the following members present: Joanna Massie, Shawn McDonough, Jessica Sandven-Sorensen and Julie Tikka. Also, in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Kris Goss – MTSBA Director of Policy Services, Senior Counsel.

II. Public Participation / Correspondence– nil.

III. Board Policy Review – Kris Goss, is working with our district to customize our school district policy, procedures, and handbooks to comply with the legal requirements of state and federal law.  Today we reviewed 1000 and 2000 series policies.

IV. Next Meeting Dates:

A. 14 March 2019 7:00am, Regular Meeting

B. Policy Review with MTSBA – date TBD

C. Visits to other Middle Schools – TBA

V. Meeting adjourned at 8:10 p.m.

 

Respectfully Submitted,

 

Tammy Bartos, District Clerk                               Matt Hartle, Chairman

1503, 2019

14 February 2019 Minutes

March 15th, 2019|

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

14 February 2019

MINUTES

I. Call to order. Matt Hartle called the Board of Trustees Meeting to order at 7:00 a.m. in the Creston School Library with the following members present: Shawn McDonough, Jessica Sandven-Sorensen and Julie Tikka; Joanna Massie arrived at 7:30 am. Also, in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Shanta Milne – K teacher.

II. Minutes.Jessica Sandven-Sorensen moved and Shawn McDonoughseconded approval of the minutes of the 10 January 2019 Regular Meeting. Motion passed unanimously.

III. Public Participation / Correspondence– nil.

IV. Information Items:

A. Lawsuit William Rogers re. Wi-Fi Tower Installation – Update.Copies of documents provided for information:

a. January 2019 Settlement and Mutual Release of all claims

b. 17 January 2019 Order for status hearing

c. 01 February 2019 Stipulation to dismiss with Prejudice

B. Building Conditions Report – An update to the Facilities Condition Inventory 2008 Report.All repairs categorized as “safety”, “damage/wear out”, or “codes and standards” in the report have been addressed, except for the exterior steps off of the teacher’s lounge.  This is to be taken care of this June.

V. Reports:

A. Clerk. No report this month.

B. Principal. Student Enrollment is 100. The art mural project has been completed.Regular monthly maintenance tasks have been completed.  A current Facility Conditions Inventory Report (different from the 2008 report) was provided – details current areas of need, deficiency category and status.  Third grade is participating in a NWRISE engineering and design activity. The easyCBM (math) mid-year assessment results show that more students have moved into the proficient category (76%).  Fourth grade students will take the National Assessment of Educational Progress (NAEP) Assessment February 19th.  This month our school reached out to senior citizens. Students created Valentines and Valentine bookmarks for residents and workers at Rising Sun Assisted Living Center in Bigfork.  Updates on the Education Cooperative, Special Education Cooperative, and Crossroads program were given.  Middle School Considerations –   When considering a K-5 model, please note that Kalispell Public Schools is not able to take our 6thgraders; If we choose to offer 7thand 8thgrade at Creston, parents will not be able to send their students to Kalispell Middle School; costs that included a prefab building, teachers, staff, curriculum, furniture, etc. were roughly estimated, as was the estimated increase in funding; the Board will schedule visits to other middle schools as a next step.

C. Staff. Shanta Milne brought in iPads with QR codes and the staff report was shared via a Google slides presentation.Each teacher provided a slide for the board to see the learning that is happening in the classrooms.

D. 6thgrade class presentation – Several of the 6thgraders shared call to action letters.

VI. Policies: nil.

VII. Consideration of Action Items:

A. Resignation of D. Klassy and approval to hire .2 music teacher for 2019/2020 – David Klassy has submitted his resignation to take effect at the end of this school year; therefore, it is necessary to seek a replacement. Julie Tikka moved, and Jessica Sandven-Sorensen seconded beginning the hiring process for a .2 Music Teacher for 2019 – 2020.Motion passed unanimously.

B. Trustee Resolution Calling for an Election – BE IT RESOLVED, the Board of Trustees for School District No. 9, Flathead County, State of Montana, will hold the Annual Regular School Election on Tuesday, the 7th day of May 2019…; The election will be conducted by Poll Election…; The purpose of the election is to elect two (2) trustees – two, three-year terms, or as otherwise designated. Approval of additional levies to operate and maintain Creston School for FY 2020 will also be requested. (The full resolution was presented and is available for review.) Jessica Sandven-Sorensen moved, and Shawn McDonough seconded to accept the resolution as presented. Motion passed unanimously.

C. Calendar 2019-2020 – Two preliminary calendar options were presented to The Board. Option 1 follows Kalispell’s calendar closely (same start, Christmas and Spring Break, and end dates); Option 2 has a start date after Labor Day and the end date is three days later. Next month the calendars will again be addressed. As these were only presented as information no motion was needed.

D. Substitute Teacher List – rehire of S. Adams was recommended. Jessica Sandven-Sorensen moved, and Joanna Massie seconded to approve the Substitute Teacher List as presented for the school year 2018-2019.

E. Transportation Contract(s). nil.

F. Before School Care Contract(s) – Jessica Sandven-Sorensen moved, and Joanna Massie seconded to approve the contracts as presented. Motion passed unanimously.

G. Out of District request(s). Julie Tikka moved, and Jessica Sandven-Sorensen seconded to acknowledge receipt of the attendance agreements for students residing in the Creston School District and attending another district. Motion passed unanimously.

H. Gym & School Grounds Use Request(s). Many Lakes HOA President, Randy Sundberg, is requesting use of the gym on February 16, 2019 from 9 am to 2 pm for their annual HOA meeting. Joanna Massie moved, and Jessica Sandven-Sorensen seconded to approve the request as presented. Motion passed unanimously.

VIII. Claims.Board approved all Claims for February 2019.

IX. Next Meeting Dates:

A. 19 February 2019, 4:00 – 8:00pm, Policy Review with MTSBA Staff

B. 14 March 2019 7:00am, Regular Meeting

C. Visits to other Middle Schools – TBA

X.  Meeting adjourned at 8:09 a.m., then …Closed Session for Principal EPAS midyear conversation – Mrs. Ward will share evidence.

Respectfully Submitted,

Tammy Bartos, District Clerk                               Matt Hartle, Chairman

103, 2019

10 January 2019 Minutes

March 1st, 2019|

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

10 January 2019

MINUTES

I. Call to order. Matt Hartle called the Board of Trustees Meeting to order at 7:00 a.m. in the Creston School Library with the following members present: Joanna Massie, Shawn McDonough, Jessica Sandven-Sorensen and Julie Tikka. Also, in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Jennifer Johnson – 2ndgrade teacher.

II. Minutes.Julie Tikka moved and Shawn seconded approval of the minutes of the 13 December 2018 – Regular Meeting. Motion passed unanimously.

III. Public Participation / Correspondence– A letter from Jack Eggensperger, Flathead County Superintendent of Schools to Mr. Rogers. The conclusion: “…that the Easement was granted at a properly noticed public meeting …” “… appeal is denied.”

IV. Information Items:

A. Lawsuit William Rogers re. Wi-Fi Tower Installation – Update.Copies of documents provided for information:

a. 11 Dec 2018 Response and Brief in Opposition to Intervening Party’s Motion to Dismiss

b. 17 Dec 2018 MontanaSky Networks Rebuttal, Supporting Rule 12(b)6 Motion to Dismiss

B. Candidates for Trustee Election on May 7, 2019 may file a Declaration of Intent and Oath of Candidacy between Thursday, December 13, 2018 and Thursday, March 28, 2019.There are two trustee position subject to election this year, both for 3 year terms.

V. Reports:

A. Clerk. Statement of Expenditure through 10 January 2019 was submitted. General Fund is at 42% committed and Grand Total of all funds is at 34%. Also reported on Fund 115 projects, Reconciliation to County Treasurer, p-Card status and MTSUIP/MTSBA Annual HR Symposium in February.

B. Principal. Student Enrollment is 103. Over Christmas break we had insulation blown in above the library to prevent ice dams; and the scoreboard is working and ready for our first basketball game in nearly twelve years, which will be held February 4that 4:00 p.m. Mrs. Ward and Mr. Hagen have completed a facility inspection. Teachers are continuing a study of the book Engaging Children.  This month all students will take the mid-year benchmark assessment in math called EasyCBM.  Additionally, all K-2 students are assessed in reading using the Fountas and Pinnell Benchmark assessment.  Twenty-one pairs of mittens/gloves were donated in December to Intermountain Services.  Mrs. Shanks will be our representative at the Education Cooperative to view new textbook recommendations for Social Studies.  The management board, of the Special Education Cooperative, has signed papers for the purchase of a building in Kalispell for the offices, special education preschool and communication disorders School.  The Safety Committee is looking into recommendations for the sidewalk in front of the annex – a cover or roof/gutter heaters.  Following up on the School Growth Survey from November, the following Middle School Considerations were explored:  1) Funding for an accredited Middle School Program would be approximately $1562 more per 7thand 8thgrade student than the Elementary K-6 rate; also it’s recommended to do an application for an anticipated enrollment increase prior to the regular budget approval period; 2) Basic Education Program for Middle Grades was reviewed – the  Middle School Philosophy program is the recommended program by Mrs. Ward;  further discussion and information will be provided at next months meeting including minimum enrollment, funding projections and building possibilities.

C. Staff. Jennifer Johnson brought in I-pads and QR codes and the staff report was shared via a Google slides presentation.Each teacher provided a slide for the board to see the learning that is happening in the classrooms.

VI. Policies: nil.

VII. Consideration of Action Items:

A. Coaching Stipend – E. Russell, Girls Basketball. We have a 5th/6thcombined Girls Basketball team this year! Emily Russell, 6thgrade teacher, has agreed to coach the team. The rate is $650 (salary and mileage allowance). Jessica Sandven-Sorensen moved, and Joanna Massie seconded approving the coaching contract as presented.  Motion passed unanimously.

B. Public Employees Retirement System – Agency Motion to Adopt Contract. A vote by secret ballot was held on Tuesday, January 8that which 100% of eligible employees voted to accept PERS. Julie Tikka moved, and Shawn McDonough seconded to adopt the PERS Contract as presented. Motion passed unanimously.

C. Rogers vs. Creston School Lawsuit – Motion to execute a mutual release. William Rogers has offered to dismiss his lawsuit, release all claims and allow the District to proceed with the construction of a tower by MontanaSky Networks in exchange for a mutual release of any and all claims. Our Counsel has recommended acceptance of the offer. Jessica Sandven-Sorensen moved, and Joanna Massie seconded to agree to execute a mutual release with William Scott Rogers.  Motion passed unanimously.

D. Transportation Contract(s). nil.

E. Before School Care Contract(s). nil.

F. Out of District request(s). Julie Tikka moved, and Jessica Sandven-Sorensen seconded to acknowledge receipt of the attendance agreements for students residing in the Creston School District and attending another district. Motion passed unanimously.

G. Gym & School Grounds Use Request(s). Girl Scouts of Montana and Wyoming have requested the use of the gym on Friday, February 1, 2019 for the purpose of an Informational Meeting with Students Grades K-1 and their parents/guardians. Joanna Massie moved, and Shawn McDonough seconded to approve the request as presented. Motion passed unanimously.

VIII. Claims.Board approved all Claims for January 2019.

IX. Next Meeting Dates:

A. 14 February 2019 7:00am, Regular Meeting

B. Policy Review with MTSBA Staff – Tentative: Tuesday, February 19, 2019, 4:00 – 8:00pm

X. Meeting adjourned at 8:08 a.m.

Respectfully Submitted,

Tammy Bartos, District Clerk                               Matt Hartle, Chairman

1501, 2019

13 December 2018 Minutes

January 15th, 2019|

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

13 December 2018 MINUTES

I. Call to order. Matt Hartle called the Board of Trustees Meeting to order at 7:01 a.m. in the Creston School Library with the following members present: Shawn McDonough, Jessica Sandven-Sorensen and Julie Tikka. Also, in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Emily Russell – 6th grade teacher. Absent: Joanna Massie (other responsibilities).

II. Minutes. Jessica Sandven-Sorensen moved and Julie Tikka seconded approval of the minutes of the 7 November 2018 – Regular Meeting. Motion passed unanimously.

III. Public Participation / Correspondence – nil.

IV. Information Items:

A. Lawsuit William Rogers re. Wi-Fi Tower Installation – Update. Copies of documents provided for information:

a. 9 Oct 2018 Motion for amended complaint

b. 9 Oct 2018 Amended Complaint

c. 26 Oct 2018 Defendant’s answer to plaintiff’s amended complaint

d. Order Granting Leave to Intervene – by MontanaSky Networks – approved

e. 9 Nov 2018 Response to County Superintendent – fax date 11 Nov 2018

f. 14 Nov 2018 Order re: Motion for Preliminary Injunction – denied

g. 21 Nov 2018 Motion for reconsideration of order denying plaintiff’s motion for preliminary injunction

h. 3 Dec 2018 Intervenor’s (MSN) Response to Plaintiff’s Motion to reconsider

i. 10 Dec 2018 Intervenor’s MSN Motion and Brief to Dismiss

B. Attorney Statements. Copies of documents provided for information. These statements/invoices are being paid by our liability insurer.

a. 26 Nov 2018 Statement from Faure Holden Attorneys re. Rogers

b. 26 Nov 2018 Statement from Faure Holder Attorneys re. Kukla

C. Flathead County Superintendent of Schools Statistical Report of Schools 2018. Report was handed out.

D. MTSBA Policy Maintenance – Update. MTSBA is in the process of working on our draft policies. At the January Board Meeting we will discuss scheduling a meeting to review policies the end of January or in February.

V. Reports:

A. Clerk. Statement of Expenditure through 13 December 2018 was submitted. General Fund is at 34% committed and Grand Total of all funds is at 28%.

B. Principal. Student Enrollment is 101. Jan Lord, artist in residence, is finishing up the mural with 3rd – 6th graders this month. LED light panels on the reader board will be replaced; and facility inspections have been completed with no recommendations at this time. Teachers are using the student data from the NWRISE Engagement Survey to work on issues and concerns. Teachers have completed a couple of chapters in the Super Spellers book and a spelling inventory on all students. Tami Ward was an education panel member at the Chamber of Commerce, Leadership Flathead group, on December 7th. First round of formal teacher observations has been completed. In November, 519 total food items were collected by our school community for the Food Bank. There were 56 responses received to the School Growth survey that was offered to parents and staff. The majority favored adding a 7th and 8th grade; next step options will be presented at a future meeting including visiting other schools, funding and education requirements.

C. Staff. Emily Russell reported on the various classroom topics and events happening throughout the school.

VI. Policies: nil.

VII. Consideration of Action Items:

A. Procurement Card (p-Card). The Montana Association of School Business Officials (MASBO) has partnered with Illinois ASBO’s Procurement Card Program for several years and is very satisfied with this program. Procedures and forms to administer the program in a fiscally responsible manner would be put into place prior to using the cards. Julie Tikka moved, and Shawn McDonough seconded to approve applying to and entering into a contract for an Illinois ASBO’s Procurement Card through the Bank of Montreal with a total initial monthly credit limit of $45,000. (The entire resolution follows.) Motion passed unanimously. Resolution Authorizing Issuance of Individual Procurement Cards WHEREAS, the Board of Trustees of the Creston School District #9, Flathead County, State of Montana, has the authority to enter into an agreement with the Bank of Montreal for purchasing cards; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Creston School District #9, Flathead County, State of Montana, that the Chairman and Clerk are authorized to enter into an Agreement with the Bank of Montreal to secure Procurement Cards for each authorized employee of the school district under such terms and conditions as approved by the Board. The Board of Trustees, authorizes the School District Clerk to execute a p-Card program agreement on its behalf. Approved this 13th day of December 2018. Ayes: 4; Nays: none.

B. PERS – Public Employees Retirement System for Classified Non-Instructional Staff. Jessica Sandven-Sorensen moved, and Joanna Massie seconded to pass the following resolution: The Board of Trustees for School District No. 9, Flathead County, State of Montana, intends to approve a Public Employees’ Retirement System (PERS) coverage contract upon approval of a secret ballot election of all eligible employees. Motion passed unanimously.

C. Aflac – after-tax Disability option. In November an Aflac representative was invited to present the plans they have to offer. Several employees elected to participate. Because this plan is being offered as a pre-tax only option/deduction there is no action required by the Board.

D. Transportation Contract(s). nil.

E. Before School Care Contract(s). nil.

F. Out of District request(s). Julie Tikka moved, and Jessica Sandven-Sorensen seconded to approve the attendance agreement for a student residing in Creston School District and attending another district. Motion passed unanimously.

G. Gym & School Grounds Use Request(s). nil.

VIII. Claims. Board approved all Claims for December 2018.

IX. Next Meeting Dates:

A. 10 January 2018 7:00am, Regular Meeting

X. Meeting adjourned at 7:44 a.m.

Respectfully Submitted,

Tammy Bartos, District Clerk                                 Matt Hartle, Chairman

1712, 2018

7 November 2018 Minutes

December 17th, 2018|

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

7 November 2018

MINUTES

I. Call to order. Matt Hartle called the Board of Trustees Meeting to order at 7:03 a.m. in the Creston School Library with the following members present: Joanna Massie, Shawn McDonough, Jessica Sandven-Sorensen and Julie Tikka. Also, in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Deb Christiansen – Title & PE teacher.

II. Minutes. Jessica Sandven-Sorensen moved and Shawn McDonough seconded approval of the minutes of the 10 October 2018 – Regular Meeting. Motion passed unanimously.

III. Public Participation / Correspondence– nil.

IV. Information Items:

A. Lawsuit filed by William Rogers re. Wi-Fi Tower Installation – Update. a.) Rule 16 Scheduling Order, signed October 16, 2018, has been received. b) MontanaSky Networks filed a Motion & Brief for Leave to Intervene on October 16, 2018.  c) A letter of appeal by William Rogers regarding the board decision has been received by Jack Eggensperger, the County Superintendent of Schools, a response has been requested and our attorney is responding.  d) On October 31, 2018 MontanaSky Networks filed an Unopposed Motion for Stay to Allow for Settlement.  Although, unfortunately, this was done without the approval of the Creston School Board, it has in any case been denied by the Judge.

B. Whispering Pines Subdivision. A Notice regarding a proposed subdivision just east of Highway 35 off of Mennonite Church Road was received from the Flathead County Planning and Zoning Department.

C. Report Card Format. Tami Ward explained a planned revision to the format of the report cards.The change is in response to a survey sent out last year.  The grading standards remain the same, just the format which the parents receive will change.

D. Public Employees Retirement System for Classified Non-Instructional Staff. Tammy Bartos presented information regarding the offering this retirement system to this type of employee. Initial steps have previously been taken in prior years.

E. Procurement Card (p-Card) Information. Tammy Bartos presented information regarding this option for replacing the current credit card we use – which is a personally guaranteed card. This p-Card is offered through a partnership with MASBO and Illinois ASBO.

V. Reports:

A. Clerk. Statement of Expenditure through 7 November 2018 was submitted. General Fund is at 27% committed and Grand Total of all funds is at 22%. Balanced to County Treasurer for July, August and September 2018.  Fall Student Enrollment Count Report was submitted to MAEFAIRS in October – reported enrollment was 101.

B. Principal. Student Enrollment is 101.Jan Lord, artist in residence is working with 3rd– 6thgraders on a mural, being funded by the Montana Arts Council. Heat tape has been installed in the gutters in the problem areas and two pieces of playground equipment have arrived and may yet be installed before the ground is frozen. Professional Development: Tami Ward attended the National Rural School Conference; October early out for PD was a Zoom conference with NWRISE, student engagement survey, review of various procedures and classroom goals and Title I services; the first observation cycle of teachers will be completed mid-November.  Tami Ward will be a panel member in an education town hall discussion through the Chamber of Commerce in December.  Reported on the various Cooperatives we are a part of.  The process of preplanning for the 2020/2021 school year will begin with a survey to the school and staff, of primary interest is whether we should remain a K-6thschool or become a K-8thor preK-5thgrade school.

C. Staff. Deb Christiansen reported on the various classroom topics and events happening throughout the school.

D. Class Presentations. At 8:00 a.m. representatives from the 2ndgrade class presented their correspondence with pen pals; Also, 3rdgrade class representatives presented book reviews and math work.

VI. Policies:

A. Joanna Massie moved, and Jessica Sandven-Sorensen seconded to approve the second and final reading of policy 2000 INSTRUCTION – Goals (Revision) as presented. Motion passed unanimously.

VII. Consideration of Action Items:

A. Hold Harmless Agreement with Eastside Grange. The Grange is a temporary shelter for school children during a school emergency. Jessica Sandven-Sorensen moved, and Shawn McDonough seconded to approve the Hold Harmless Agreement with the Eastside Grange.  Motion passed unanimously.

B. MSPLIP (property & liability insurance) Member Proxy for November 13, 2018 meeting. The annual meeting requires a quorum.  An authorized representative from our school may attend or a proxy may be appointed. Jessica Sandven-Sorensen moved, and Joanna Massie seconded to appoint the MSPLIP Chairman of the Board of Directors as Proxy holder for the November 13, 2018 Annual Meeting.  Motion passed unanimously.

C. MTSBA Policy Maintenance Contract. The MTSBA Policy Services program helps ensure school districts operate in accordance with established practices and applicable laws.  They will work with our school district policy, procedures, and handbooks to comply with the legal requirements of state and federal law. As a member of the maintenance program, they will review and continually update the District’s policies to adequately reflect operations.  Julie Tikka moved, and Joanna Massie seconded to approve the MTSBA Custom Small School Policy Manual Agreement as presented.  Motion passed unanimously.

D. Substitute Teacher List. Jessica Sandven-Sorensen moved, and Shawn McDonough seconded to approve the substitute teacher list as presented.  Motion passed unanimously.

E. Transportation Contract(s). nil.

F. Before School Care Program – Fee Waiver. There are times that before school meetings occur with parents, who have their student(s) with them.  It would be helpful to allow those students access to the Before School Care Program so the meetings can be conducted efficiently.  Shawn McDonough moved, and Joanna Massie seconded to approve allowing the Principal to waive the fee and allow students to use the Before School Care Program when conducting authorized before school meetings with parents.  Motion passed unanimously.

G. Before School Care Contract(s). nil.

H. Out of District request(s). Julie Tikka moved, and Jessica Sandven-Sorensen seconded to acknowledge receipt of the attendance agreements for students residing in Creston School District, choosing to attend another district.  Motion passed unanimously.  Jessica Sandven-Sorensen moved and Shawn McDonough seconded to approve the attendance agreements for out-of-district students who request attendance at Creston School.  Motion passed unanimously.

I. Gym & School Grounds Use Request(s). Tom Martinez is requesting the use of our gym on Wednesday evenings from 6:30 – 9:00 p.m., for the purpose of basketball, beginning ASAP through May 31, 2018.  Julie Tikka moved, and Jessica Sandven-Sorensen seconded to approve the gym use requests as presented.  Motion passed unanimously.

VIII. Claims.Board approved all Claims for November 2018.

IX. Next Meeting Dates:

A. 13 December 2018 7:00am, Regular Meeting

X. Meeting adjourned at 8:14 a.m.

Respectfully Submitted,

Tammy Bartos, District Clerk                               Matt Hartle, Chairman

911, 2018

10 October 2018 Minutes

November 9th, 2018|

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

10 October 2018

MINUTES

I. Call to order. Joanna Massie called the Board of Trustees Meeting to order at 7:01 a.m. in the Creston School Library with the following members present: Shawn McDonough and Jessica Sandven-Sorensen. Matt Hartle was out of town and Julie Tikka was out with medical concerns. Also in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Jen Johnson – 2ndgrade teacher.

II. Minutes. Shawn McDonough moved and Jessica Sandven-Sorensen seconded approval of the minutes of the 6 September 2018 – Regular Meeting and the 6 September 2018 – Special Meeting. Motion passed unanimously.

III. Public Participation / Correspondence– nil.

IV. Information Items:

A. Lawsuit filed by William Rogers re. Wi-Fi Tower Installation – Update. 1.) October 1, 2018 Mr. Rogers filed a motion for a temporary injunction to stop construction of the tower. Our attorney, Jean E. Faure of Faure Holden Attorneys at Law, P.C. is handling the matter and will keep us informed as this moves forward; 2.) Also, on October 1, 2018 Mr. Rogers contacted our attorney and forwarded a draft of an amendment to his original lawsuit.  On October 4, 2018 she sent a response for him to consider before he actually files the amendment.  We are still waiting for a counter response.

B. Lawsuit filed by Hana & Petr Kukla re. Wi-Fi Tower Installation – Update. September 14, 2018 Hana & Petr Kukla filed a voluntary dismissal of their lawsuit.

C. Evergreen Disposal Update re. Container. Last week Evergreen Disposal delivered a container to us that has a locking mechanism on it. Also, the pick up schedule has been changed to once every other week.  Our cost is currently $60.10 per month, a change from $96.20 per month.

D. Major Bus Repair Invoice Review. At the July 23, 2018 Special Board Meeting the Board approved the needed engine overhaul bus repair at an estimated cost of $28,000.00. The bus was returned to us on September 4, 2018 and the final invoice was $23,920.42.

E. Smarter Balance Assessment Comparison (SBAC) 2017-2018. Combined 2017-2018 Advanced or Proficient Scores 3rd– 6thgrades: 1) English Language Arts (ELA) – 66%; 2) Math 54%. Principal Ward shared the challenges with taking this test, new ideas teachers will implement this year, school-wide goals and interventions.

F. School Theme for 2018/2019. Teachers collaborated to come up with this year’s theme: Show good character ~ Be your own superhero!

G. Principal Professional Responsibilities and Goals. Principal Ward presented the 2018/2019 Principal Professional Responsibilities and Goals Form, from the approved Montana-EPAS Evaluation Tool. This form will be used later in the year for the Principal Evaluation.

H. Continuous School Improvement Program School & District Plan. This report, required by the Montana Office of Public Instruction (OPI) was completed and submitted by Principal Ward on October 5, 2018.Topics covered in the plan include School Climate, Math Goals, ELA Goals, Title III, and Homeless.

V. Reports:

A. Clerk. Statement of Expenditure through 8 October 2018 was submitted. General Fund is at 18% committed and Grand Total of all funds is at 16%.

B. Principal. Student Enrollment is 101; The Easement Agreement with MontanaSky has been signed by all parties; 3rd– 6thgrade students are working on an art project with an artist to fulfill the $1,499 art grant we received; September 26 early out time was used for a productive teacher professional development time; Tami Ward received a travel grant to attend the National Small Schools Alliance convention this month – a conference which brings together rural educators who learn about issues small schools encounter and seek viable solutions collaboratively; Updates on the Education Cooperative, Special Education Cooperative and Crossroads were given; Safety Committee reviewed the role of being a committee member and assigned a mentor to new employees on safety practices; in the beginning stages of investigating what needs to be done to update the 2008 School Facility Inventory Report; Before School Care Program is running smoothly with nine families currently using the program.

C. Staff. Jen Johnson reported on the various classroom topics and events happening throughout the school.

VI. Policies:

A. Jessica Sandven-Sorensen moved and Shawn McDonough seconded to approve policy 4350 COMMUNITY RELATIONS – Website Accessibility and Nondiscrimination, with two grammatical corrections on line 30 (change “which” to “with”) and line 31 (delete a duplicate “or”). Motion passed unanimously.

B. Shawn McDonough moved and Jessica Sandven-Sorensen seconded to approve policy 3224 STUDENTS – Student Dress as presented. Motion passed unanimously.

C. Jessica Sandven-Sorensen moved and Shawn McDonough seconded to approve policy 1014FE – BOARD OF TRUSTEES – Intent to Increase Non-Voted Levy as presented. Motion passed unanimously.

D. Jessica Sandven-Sorensen moved and Shawn McDonough seconded to approve policy 1014FE-FI – BOARD OF TRUSTEES – Notice of Intent to Impose an Increase in Levies Form as presented. Motion passed unanimously.

E. Shawn McDonough moved and Jessica Sandven-Sorensen seconded to approve 3124 STUDENTS – Military Compact Waiver as presented. Motion passed unanimously.

F. Jessica Sandven-Sorensen moved and Shawn McDonough seconded to approve policy 5000A PERSONNEL – Aide Job Description as presented. Motion passed unanimously.

G. Jessica Sandven-Sorensen moved and Shawn McDonough seconded to approve policy 5000C PERSONNEL – Custodian Job Description as presented. Motion passed unanimously.

H. Jessica Sandven-Sorensen moved and Shawn McDonough seconded to approve policy 5000LA PERSONNEL – Library Assistant Job Description as presented. Motion passed unanimously.

I. Jessica Sandven-Sorensen moved and Shawn McDonough seconded to approve policy 5000SC PERSONNEL – School Clerk Job Description as presented. Motion passed unanimously.

J. Jessica Sandven-Sorensen moved and Shawn McDonough seconded to approve policy 5000ST PERSONNEL – Substitute Teacher Job Description as presented. Motion passed unanimously.

K. 2000 INSTRUCTION – Goals.This was the first reading of a revision to this policy. No motion.

VII. Consideration of Action Items:

A. The MTSBA Board has authorized distribution of a contingent ballot for all pending association business, as there is concern they will lack a quorum at the October 19th Jessica Sandven-Sorensen moved and Shawn McDonough seconded voting “yes” to all items on the Contingent Ballot for Conducting MTSBA Business. Motion passed unanimously.

B. Shawn McDonough moved and Jessica Sandven-Sorensen seconded to approve the Fiscal Year 2018 – Fiscal Year 2020 Audit Contract with Nicole M. Noonan, CPA, PC.Motion passed unanimously.

C. Jessica Sandven-Sorensen moved and Shawn McDonough seconded to approve both the in-house Substitute Teacher List and the use of the Flathead County Superintendent of Schools Substitute list as presented. Motion passed unanimously.

D. Jessica Sandven-Sorensen moved and Shawn McDonough seconded to approve the Before School Care Program – Teacher Fee Waiver as presented. Motion passed unanimously.

E. Jessica Sandven-Sorensen moved and Shawn McDonough seconded to approve the Before School Care Contracts as presented. Motion passed unanimously.

F. Jessica Sandven-Sorensen moved and Shawn McDonough seconded to approve the Transportation Contracts as presented. Motion passed unanimously.

G. Shawn McDonough moved and Jessica Sandven-Sorenson seconded to acknowledge receipt of the attendance agreements for students residing in Creston School District, choosing to attend another district. Motion passed unanimously.  Jessica Sandven-Sorensen moved and Shawn McDonough seconded to approve the attendance agreements for out-of-district students who request attendance at Creston School.  Motion passed unanimously.

H. Two gym use requests were presented: 1) 4thgrade girls Rotary Club Basketball practice, Thursday’s 6:30 – 8:00 pm through 8 November 2018 and; 2) S. Uskoski family for basketball, Monday’s 7:00 – 10:00 pm through 6 June 2019.Jessica Sandven-Sorensen moved and Shawn McDonough seconded to approve the gym use requests as presented. Motion passed unanimously.

VIII. Claims.Board approved all Claims for October 2018.

IX. Next Meeting Dates:

A. 7 November 2018 7:00am, Regular Meeting

X. Meeting adjourned at 8:21 a.m.

Respectfully Submitted,

 

Tammy Bartos, District Clerk                               Matt Hartle, Chairman