CRESTON SCHOOL DISTRICT #9
REGULAR SCHOOL BOARD MEETING
13 February 2020
MINUTES
I. Call to order. Matt Hartle called the Board of Trustees meeting to order at 7:02 a.m. in the Creston School Library. The following members were present: Arnold Bjork, Shawn McDonough, Jessica Sandven-Sorensen and Barry Farrell. Also, in attendance: Tammy Bartos – District Clerk, Tami Ward – Principal, Deb Christiansen – Title teacher, Jen Johnson – 2nd grade teacher, Jack Eggensperger – County Superintendent and Gloria Graves – Creston Fire.
II. Consideration of Action Items:
A. Declare a Vacant Trustee Position. Joanna Massie has resigned her trustee position. Her term expires May 2022. Jessica Sandven-Sorensen motioned and Shawn McDonough seconded declaration of a vacant trustee position and approval to fill the vacancy by appointment. Motion passed unanimously.
B. Appoint a New Trustee. Jessica Sandven-Sorensen motioned and Shawn McDonough seconded approval to appoint Barry Farrell to the vacant trustee position. Motion passed unanimously.
C. Swear in New Trustee. Jack Eggensperger swore in Barry Farrell as a trustee.
III. Minutes of 9 January 2020. Jessica Sandven-Sorensen motioned and Shawn McDonough seconded approval of the minutes as presented. Motion passed unanimously.
IV. Public Participation / Correspondence.
A. Gloria Graves, representing Creston Fire presented information regarding the upcoming Creston Auction and Country Fair.
B. A letter from Tom and Cindy Countryman and Larry and Pat Duncan regarding R4Brothers, LLC Property on Hwy 35 (Robinson’s Brothers fourteen 4-plexes) was shared.
V. Information Item:
A. Candidates for Trustee Election may file a Declaration of Intent and Oath of Candidacy between Thursday, December 12, 2019 and Thursday, March 26, 2020. Trustee Positions Subject to Election in May 2020: Arnold Bjork – 3-year term, Massie/Farrell – 2-year term remaining, Shawn McDonough – 3-year term.
B. Video Surveillance Equipment/Door Access Control. Bids from Anytime Lock & Safe for video surveillance equipment and door access control were presented. Board policy will need to be in place prior to moving forward with consideration/installation of this type of equipment.
C. Additional Classroom Committee Findings. Tami Ward summarized the meeting held by the committee on January 30, 2020. The consensus of the committee was that enrollment numbers and class sizes support no immediate need to add space for 2020/2021. If the need arises in the future using a portable classroom was considered as the best option. For the foreseeable future grades with smaller class sizes will probably need to move to the smaller classrooms. The committee will meet occasionally to review enrollment numbers, class sizes and any notices of subdivisions that would affect our future enrollment. Next meeting will be in the Fall of 2020.
VI. Reports:
A. Clerk. Statement of Expenditure and Fund 115 Projects report includes payroll and claims through 12 February 2020. The General Fund is at 48% committed and the Grand Total of all funds is at 41% committed. Reconciliation to the County Treasurer has been completed for December 2019. Spring Student Enrollment Count Report was submitted – reported enrollment for ANB was 116. The Clerk Evaluation Tool was provided in advance for the March Board Meeting.
B. Principal. Student Enrollment is 115. Building Maintenance – the gutter heaters are working well and helping to prevent slippery sidewalks. School Facility Conditions Inventory Report was provided. Teachers are completing the final two chapters of Super Spellers. Mrs. Mumm attended the Music Teachers Curriculum meeting – the committee is looking to align and adjust the local music standards. The Mid-year math and reading benchmark showed growth in both areas across the grade levels (data was provided). The safety committee is in agreement and recommends an entry camera/card system and exterior and interior cameras. Education Cooperative – Gates testing for 8th graders have been completed and the Director is available to attend member district Board meetings. Special Education Cooperative – Remodeling is continuing on schedule. Crossroads – The program is starting to make plans for grade configuration for 2020/2021 school year; Students in this program continue to make progress in math and reading based on most recent assessment.
C. Staff. Jen Johnson shared the staff report via a Google Slides presentation which highlighted student work and projects.
VII. Policies:
A. 6000 Series – 2nd reading. (A list is attached.) Trustees reviewed policies in this series, taking into consideration MTSBA recommendations of which current policies to keep, modify or replace with MTSBA model policies as well as policies to add or repeal. Jessica Sandven-Sorensen motioned and Shawn McDonough seconded approval of the 6000 series as presented to replace our existing policies in this series. Motion passed unanimously.
B. 9000 Series – Repeal. (A list is attached.) Trustees took into consideration MTSBA recommendation to repeal this policy series as the needed policies have been reworked into other policies and policy series. Jessica Sandven-Sorensen motioned and Shawn McDonough seconded approval to repeal all 9000 series as presented. Motion passed unanimously.
VIII. Consideration of Action Items:
A. Budget Amendment Resolution Due to An Unanticipated Enrollment Increase. The Resolution was presented in the amount of $9,049.25 with the source of financing to be Direct State Aid. The required notices have been posted and approvals received. Arnold Bjork motioned, and Shawn McDonough seconded approval of the budget amendment resolution as presented. Motion passed unanimously.
B. Adopt Materials for Reading, Phonics & Social Studies. A list of materials that assist teachers in meeting the literacy and Social Studies needs of all students was presented. Shawn McDonough moved and Arnold Bjork seconded approval to adopt the materials for reading, phonics and social studies as presented. Motion passed unanimously.
C. Trustee Resolution Calling for an Election. The Resolution in its entirety was presented to the Board. Summary of the Resolution: A regular school election for the purpose to elect three trustees – two, three-year terms and one, two-year term will be conducted by Poll Election on Tuesday, the 5th day of May 2020. Approval of additional levies to operate and maintain Creston School for FY 20201 will also be requested. If it is later determined that any portion of the election is not required, the election administrator is authorized to cancel that portion of the election. Jessica Sandven-Sorensen moved, and Shawn McDonough seconded approval of the Resolution as presented. Motion passed unanimously.
D. Calendar 2020-2021. A calendar which has been reviewed by the teachers was presented. The calendar is similar to that of Kalispell Public Schools. Shawn McDonough moved and Jessica Sandven-Sorensen seconded approval of the 2020-2021 calendar as presented. Motion passed unanimously.
E. Teacher Negotiations/CBA. Jen Johnson, CEA President, presented two changes to the CBA regarding sick leave: 1) change roll over of sick leave from 70 to 80 days (section 10.2.1) and 2) increase sick leave from 10 to 12 days (section 10.2.1); also to revisit monetary related negotiations after receiving and reviewing the preliminary budget. Shawn McDonough moved and Jessica Sandven-Sorensen seconded approval of the sick leave changes to the CBA as presented. Motion passed unanimously.
F. Hiring for Long-Term Substitute for 6th Grade – Spring 2020. Shawn McDonough moved and Jessica Sandven-Sorensen seconded approval to begin the hiring process for a long-term substitute teacher for the 6th grade as presented. Motion passed unanimously.
G. Modified Contract for A. Hess for Remainder of 2019-20 School Year. Not needed – no action taken.
H. Hiring for a 1.0 Teacher for 2020/2021 (a one-year contract for Hess-Headlee leave). A. Hess-Headlee will be on maternity leave the 2020/2021 school year – leave approved at the January 2020 Board Meeting. Jessica Sandven-Sorensen moved and Shawn McDonough seconded approval to begin the hiring process for a one-year, 1.0 FTE teacher for the 2020-2021 school year as presented. Motion passed unanimously.
I. Sale or Trade-In of Bus. At the 14 November 2019 Board Meeting the trustees approved the selling of our current bus. Shawn McDonough moved and Jessica Sandven-Sorensen seconded approval of the Equipment Disposition Resolution for the 2011 International School Bus as presented. Motion passed unanimously.
J. Revised Bus Route Addition – Creston/Intermountain. At the 14 November 2019 Board Meeting the trustees approved an additional bus route from Creston School to the Intermountain Day program. A correction to the description was presented to clarify the route is needed to and from Intermountain for a maximum daily total of 51.2 miles. Shawn McDonough moved and Jessica Sandven-Sorensen seconded approval of the revised additional route to and from the Intermountain Day program as presented. Motion passed unanimously.
K. Cross Country Coaching Contract. An employment contract for Emily Russell as the coach for the K-6th grade Cross Country season April – May 2020. Jessica Sandven-Sorensen moved, and Arnold Bjork seconded approval of the coaching contract as presented. Motion passed unanimously.
L. Substitute Teachers List – nil.
M. Transportation Contract(s). Shawn McDonough moved, and Jessica Sandven-Sorensen seconded approval of the transportation contracts as presented. Motion passed unanimously.
N. Before School Care Contract(s) – nil.
O. Out of District Request(s) – nil.
P. Gym & School Grounds Use Request(s) – nil.
IX. Claims – February 2020. Board approved all claims as presented.
X. Next Meeting Dates:
A. 12 March 2020, 7:00 am Regular Meeting
B. 9 April 2020, 7:00 am Regular Meeting
XI. Executive Session for Principal Evaluation. Board Chair Matt Hartle closed the meeting in order to protect the individual rights of Tami Ward, Principal. Upon re-opening the meeting, Shawn McDonough moved and Jessica Sandven-Sorensen seconded approval of Tami Ward’s mid-year evaluation and of the executive session minutes. Motion passed unanimously.
XII. Adjourn. Meeting adjourned at 8:47 a.m.

Respectfully Submitted,

Tammy Bartos, District Clerk

Matt Hartle, Board Chair
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CRESTON SCHOOL DISTRICT
R = required
6000 SERIES
ADMINISTRATION

TABLE OF CONTENTS

6000 Goals
R 6110 Administrator Duties and Authority
R 6110P Administrator Board Job Responsibilities
6122 Delegation of Authority
R 6410 Evaluation of Administrative Staff
6420 Professional Growth and Development

Repeal all 9000 series policies – those needed have been reworked into other policies/policy series:

CRESTON SCHOOL DISTRICT
9000 SERIES
ADMINISTRATION

TABLE OF CONTENTS
9001 Bus rental
9002 School home communications
9003 Playground inspection
9004 Commemorative Days
9005 Extracurricular – sport activity contract
9006 Students – health and safety – incident report
9007 Multi-disciplinary teams
9009 Technology mission statement
9010 Traverse wall

CRESTON SCHOOL DISTRICT #9
REGULAR SCHOOL BOARD MEETING
9 January 2020
Minutes

I. Call to order. Matt Hartle called the Board of Trustees Meeting to order at 7:04 a.m. in the Creston School Library. The following members were present: Joanna Massie, Jessica Sandven-Sorensen; absent: Arnold Bjork, Shawn McDonough. Also, in attendance: Tammy Bartos – District Clerk, Tami Ward – Principal, Emily Russell – 5th grade teacher and Barry Farrell – public.

II. Minutes of 12 December 2019. Jessica Sandven-Sorensen moved and Joanna Massie seconded approval of the minutes as presented. Motion passed unanimously.

III. Public Participation / Correspondence – nil.

IV. Information Item:
A. Candidates for Trustee Election may file a Declaration of Intent and Oath of Candidacy between Thursday, December 12, 2019 and Thursday, March 26, 2020.
B. Video Surveillance Equipment/Door Access Control. Tami Ward reported answers to questions trustees had from last month. The quote from last month is for video only equipment – as per MT law. The data is stored on equipment (NVR) located at the school and only school officials would have access to it. The amount of storage depends on the number of cameras, the data storage size of the equipment (NVR) and how much is being recorded; the setup is a last-in-first-out system; an estimate based on the quote for 4 – 6 cameras would be four weeks.
C. Trustee Resignation – J. Massie. Effective after today’s meeting Joanna Massie has resigned her trustee position. The vacancy will be an action item at the next board meeting.

V. Reports:
A. Clerk. Statement of Expenditure includes payroll and claims through 9 January 2020. The General Fund is at 41% committed and the Grand Total of all funds is at 34% committed. Reconciliation to County Treasurer has been completed for November 2019. Fund 115 Projects report was also presented.
B. Principal. Student Enrollment is at 117. Yard lights have been updated with new LED bulbs and fixtures. Mr. Hagen assembled our new bleachers and attached the mats to the walls in the gym. Monthly facilities and playground inspections did not find any recommended repairs or hazards. The Flathead Electric Roundup for Safety grant completion for the bleachers and mat was submitted for payment. Teachers and staff met recently to look at our current programs, practices and procedures to evaluate the effectiveness and make improvements where needed. Teachers are each spending observation time in other classrooms, at the school, to improve their own practices. Mid-year math and reading benchmark assessments are currently in progress. January School Facilities Inventory/Inspection Form was presented with no new bids. A committee of is being formed to address the possible need for building an additional classroom on the current school property; Matt Hartle and Jessica Sandven-Sorensen agreed to represent the Board on this committee.
C. Staff. Emily Russell shared the staff report via a Google Slides presentation which highlighted student work and projects.

VI. Policies:
A. 1000FE, 7000, 8000 Series (see attached list) – 2nd reading. Reviewed policies in these series, taking into consideration MTSBA recommendations of which current policies to keep, modify or replace with MTSBA model policies as well as policies to add or repeal. Joanna Massie moved and Jessica Sandven-Sorensen seconded approval of the 1000FE, 7000, 8000 series as presented with noted changes to #8500, to add, modify, repeal and replace our existing policies in those series. Motion passed unanimously.
B. 6000 Series – 1st reading. Presented the policies in this series. No motion needed.

VII. Consideration of Action Items:
A. Budget Amendment Proclamation Due to An Unanticipated Enrollment Increase. The Proclamation was presented in the amount of $9,049.25 with the source of financing to be Direct State Aid. Jessica Sandven-Sorensen moved and Joanna Massie seconded approval of the Budget Amendment Proclamation as presented. Motion passed unanimously.
B. Petition to State Superintendent for Permission to Adopt a Resolution for a Budget Amendment. The Petition was presented in the amount of $9,049.25 with the source of financing to be Direct State Aid. Joanna Massie moved and Jessica Sandven-Sorensen seconded approval of the Petition as presented. Motion passed unanimously.
C. Maternity Leave Request – A. Hess-Headlee. A written request for maternity leave beginning on or about April 17, 2020 through June of 2021 was received. Jessica Sandven-Sorensen moved and Joanna Massie seconded approval of the maternity leave request by A. Hess-Headlee as presented. Motion passed unanimously.
D. Substitute Teachers List – nil.
E. Transportation Contract(s) – nil.
F. Before School Care Contract(s) – nil.
G. Out of District Request(s) – nil.
H. Gym & School Grounds Use Request(s). One request for gym use by the Many Lakes HOA on February 15, 2020 for the Homeowners Annual Meeting. Jessica Sandven-Sorensen moved and Joanna Massie seconded approval of the gym use request as presented. Motion passed unanimously.

VIII. Claims – January 2020. Board approved all claims as presented.

IX. Next Meeting Dates:
A. 13 February 2020, 7:00 am Regular Meeting
B. 12 March 2020, 7:00 am Regular Meeting

X. Adjourn. Meeting adjourned at 7:41 a.m.

Respectfully Submitted,

Tammy Bartos, District Clerk Matt Hartle, Board Chair

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R = required
CRESTON SCHOOL DISTRICT
1000FE SERIES
FLEXIBILITY AND EFFICIENCY

1006FE Transfers for School Safety
1007FE Multidistrict Agreements
1007FE –F1 Model Multidistrict Agreement Form
1009FE Flexible Instructor Licensing
1011FE Cooperative Purchasing
1012FE Non-voted Levy for Excess IDEA Costs
1014FE Intent to Increase Non-Voted Levy
1014FE-F1 Notice of Intent to Impose an Increase in Levies Form

CRESTON SCHOOL DISTRICT
R = required 7000 SERIES
FINANCIAL MANAGEMENT

TABLE OF CONTENTS

7000 Goals
7008 Nonresident Student Attendance Agreement (Tuition/Transportation Costs)
7110 Budget and Program Planning
7121 Budget Adjustments
7210 Revenues
7225 Crowdfunding
7251 Disposal and Sale of School District Property
7260 Endowments, Gifts, and Investments
7310 Budget Implementation and Execution
7320 Purchasing
7325 Accounting System Design
7326 Documentation and Approval of Claims
7329 Petty Cash Funds
R 7330 Payroll Procedures/Schedules
7332 Advertising in Schools/Revenue Enhancement
7335 Personal Reimbursements
7336 Travel Allowances and Expenses
7400 Credit Card Use
7405 Procurement Cards
7425 Extra- and Co-Curricular Funds
7430 Financial Reporting and Audits
7500 Property Records
7510 Capitalization Policy for Fixed Assets
R 7515 GASB 54
7525 Lease – Purchase Agreement
7530 Procurement of Supplies or Services
7535 Electronic Signatures
7550 Indirect Cost Reimbursement

CRESTON SCHOOL DISTRICT
R = required 8000 SERIES
NONINSTRUCTIONAL OPERATIONS

TABLE OF CONTENTS

8000 Goals
8100 Transportation
8110 Bus Routes and Schedules
8111 Transportation of Students with Disabilities
8123 Driver Training and Responsibility
8124 Student Conduct on Buses
8125 School Bus Emergencies
8130 Air Quality Restrictions on Outdoor Activities, Practice and Competition
8132 Activity Trips
R 8200 Milk Services
R 8225 Tobacco Free Policy
8300 Risk Management
R 8301 District Safety
8320 Property Damage
8410 Operation and Maintenance of District Facilities
8420 District-Wide Asbestos Program
8421 Lead Renovation
R 8425 Service Animals
8425P Service Animals Procedures
R 8430 Records Management
8440 Computer Software
8450 Automatic External Defibrillators (AED)
8450F1 AED Incident Report Form
8450F2 AED Notification Letter
8450F3 AED Service Log
8500 Cyber Incident (1/9/2020 note: CSIRT = individuals listed in School Chain of Command in Emergency Procedures)

CRESTON SCHOOL DISTRICT
R = required
6000 SERIES
ADMINISTRATION

TABLE OF CONTENTS

6000 Goals
R 6110 Administrator Duties and Authority
R 6110P Administrator Board Job Responsibilities
6122 Delegation of Authority
R 6410 Evaluation of Administrative Staff
6420 Professional Growth and Development