CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

8 NOVEMBER 2016

MINUTES

 

Chairman Jeff Sullivan called the Board of Trustees Meeting to order at 7:30 a.m. in the Creston School Library with the following members present: Linda Addington, Matt Hartle and Julie Tikka. Also in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, and Jen Johnson – 2^nd grade teacher. Absent: Austin Hughes.

 

Minutes: Matt Hartle moved and Linda Addington seconded to approve the minutes of the 4 October 2016 regular meeting. Motion passed unanimously.

 

Public Participation/Correspondence: nil.

 

Reports:

            Clerk – Tammy Bartos reported. See attached.

            Principal – Tami Ward reported. See attached.

            Staff – nil.

            Special Education Coop – Tami Ward reported.

            Educational Coop – Tami Ward reported.

            Playground – Tami Ward reported. See attached.

 

Policy:

Matt Hartle moved and Julie Tikka seconded to approve Policy 8450 Financial Management – Automated External Defibrilators (AED). Motion passed unanimously. See attached.

 

Julie Tikka moved and Matt Hartle seconded to table Policy 3235 Video Surveillance. Motion passed unanimously.

 

Linda Addington moved and Julie Tikka seconded to approve Policy 4301 Visitors to School. Motion passed unanimously. See attached.

 

Matt Hartle moved and Julie Tikka seconded to approve Policy 5010 Equal Employment Opportunity. Motion passed unanimously. See attached.

 

Information Items: nil.

 

Action Items:

• Matt Hartle moved and Linda Addington seconded to table a Proclamation & Budget Amendment for Unanticipated Increase in Enrollment until budget needs can be better assessed. Motion passed unanimously.
• Linda Addington moved and Julie Tikka seconded to approve the purchase of an AED. Motion passed unanimously.
• After reviewing the contract it was decided that the Arthur Contract was acceptable as written and no Revision is needed. No motion needed.
• Transport Contract(s) – nil.
• Matt Hartle moved and Julie Tikka seconded to acknowledge the Out of District requests with Creston as the District of Residence. Motion passed unanimously.
• Gym & School Grounds Use request(s) – nil.

 

Board Comments: nil.

 

Payroll/Substitutes/Claims –

• The Board approved all claims for November 2016. See attached.

 

Miscellaneous Items of Business: nil.

 

Next Meeting(s) Dates:

• Regular Meeting Tuesday 6 December 2016 at 7:30 a.m.

 

At 8:00 am the 2^nd Grade Students presented their scientific knowledge about the pumpkin life cycle.

 

Meeting adjourned at 8:05 a.m.

 

Respectfully submitted,

 

Tammy Bartos                                                 Jeff Sullivan

District Clerk                                                    Chairman

 

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

6 SEPTEMBER 2016

MINUTES

 

Chairman Jeff Sullivan called the Board of Trustees Meeting to order at 7:32 a.m. in the Creston School Library with the following members present: Linda Addington, Matt Hartle and Austin Hughes. Also in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, Jack Eggensperger – County Superintendent, Julie Tikka – trustee designate and Jen Johnson – 2^nd grade teacher.

 

Minutes: Linda Addington moved and Austin Hughes seconded to approve the minutes of the 4 August 2016 regular meeting. Motion passed unanimously, none opposed.

 

Public Participation/Correspondence: nil.

 

Reports:

            Clerk– Tammy Bartos reported. See attached.

Principal – Tami Ward reported. See attached.

Staff – Jen Johnson reported the teachers have had a great start for this year.

            Special Education Coop – nil.

Educational Coop – nil.

Playground – nil.

 

Policy: Linda Addington moved and Matt Hartle seconded to approve both the revised Community Use of School Facilities Policy (4330) and the agreement (4330a). Motion passed unanimously, none opposed.

 

Information Items: Three notices for upcoming meetings that would be of possible interest were distributed to all board members. They were for the MTSUIP Back-to-School Legal Primer, MTSUIP Annual Membership Meeting and MCEL.

 

Action Items:

• Linda Addington moved and Matt Hartle seconded to approve the appointment of Julie Tikka as a trustee. Motion passed unanimously, none opposed. See attached.
• Matt Hartle moved and Linda Addington seconded to accept the resignation of Stephanie Brackel as Aide. Motion passed unanimously, none opposed. See attached.
• Linda Addington moved and Matt Hartle seconded to approve the paraprofessional contract for Carol Arthur. Motion passed unanimously, none opposed. See attached.
• Matt Hartle moved and Linda Addington seconded to accept the Transportation Contracts. Motion passed unanimously, none opposed.
• Matt Hartle moved and Austin Hughes seconded to accept the Out of District requests. Motion passed unanimously, none opposed.
• Linda Addington moved and Matt Hartle seconded to approve the school grounds request by FVF. Motion passed unanimously, none opposed. See attached.

 

Board Comments: nil.

 

Payroll/Substitutes/Claims –

• Austin Hughes moved and Julie Tikka seconded to approve all claims for August 2016 and September 2016. Motion passed unanimously, none opposed. See attached.

 

Miscellaneous Items of Business: nil.

 

Next Meeting(s) Dates:

• Regular Meeting Tuesday 4 October 2016 at 7:30 a.m.

 

Meeting adjourned at 7:55 a.m.

 

Respectfully submitted,

 

 

 

 

Tammy Bartos                                                 Jeff Sullivan

District Clerk                                                                Chairman

 

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

4 August 2016

MINUTES

 

Chairman Jeff Sullivan called the Board of Trustees Meeting to order at 7:30 a.m. in the Creston School Library with the following members present: Linda Addington and Matt Hartle. Also in attendance were: Tami Ward – Principal, Tammy Bartos – District Clerk, and Jack Eggensperger – County Superintendent.

 

Minutes: Austin Hughes moved and Linda Addington seconded to approve the minutes of the 15 July 2016 regular meeting. Motion passed unanimously, none opposed.

 

Public Participation/Correspondence: nil.

 

Reports:

            Clerk– Tammy Bartos reported that BMS accounts have been reconciled with the County Treasurer for June.

Principal – nil.

Staff – nil.

            Special Education Coop – nil.

Educational Coop – nil.

Playground – no report.

 

Policy: nil.

 

Information Items: 2014-2015 Audit Report distributed to board members and was summarized by Tammy Bartos.

 

Action Items:

• Linda Addington moved and Matt Hartle seconded to approve the 2015-2016 Trustees Financial Summary & 2016-2017 Budget as presented. Motion passed unanimously, none opposed.
• Matt Hartle moved and Linda Addington seconded to accept the resignation of Rene Johnson. Motion passed unanimously, none opposed. See attached.
• Matt Hartle moved and Linda Addington seconded to approve having the ductwork cleaned. Motion passed unanimously, none opposed.
• Linda Addington moved and Matt Hartle seconded to accept the Interlocal Transportation Agreement from Cayuse Prairie with a change specifying Foxtail as the location. Motion passed unanimously, none opposed. See attached.
• Linda Addington moved and Matt Hartle seconded to accept the Interlocal Transportation Agreement request from Creston to Cayuse Prairie. Motion passed unanimously, none opposed. See attached.
• Linda Addington moved and Matt Hartle seconded to approve a library stipend for Tammy Bartos. Motion passed unanimously, none opposed. See attached.

 

Board Comments: Matt Hartle commented that the test scores were outstanding and would like to see the information published in a place that people can readily see.

 

Payroll/Substitutes/Claims –

• Matt Hartle moved and Linda Addington seconded to authorize the request by the clerk to give to process August 2016 claims without convening an additional Board Meeting.

 

Miscellaneous Items of Business: nil.

 

Next Meeting(s) Dates:

• Regular Meeting Tuesday 6 September 2016 at 7:30 a.m.

 

Meeting adjourned at 8:15 a.m.

 

Respectfully submitted,

 

 

 

 

Tammy Bartos                                                 Jeff Sullivan

District Clerk                                                                Chairman

 

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

15 July 2016

MINUTES

 

Chairman Jeff Sullivan called the Board of Trustees Meeting to order at 6:00 p.m. in the Creston School Library with the following members present: Linda Addington, Matt Hartle and Austin Hughes. Also in attendance were: Tami Ward – Principal and Tammy Bartos – District Clerk

 

Agenda Review: Linda Addington moved and Austin Hughes seconded to approve the agenda as presented. Motion passed unanimously, none opposed.

 

Minutes: Austin Hughes moved and Linda Addington seconded to approve the minutes of the 7 June 2016 regular meeting. Motion passed unanimously, none opposed.

 

Public Participation/Correspondence: nil.

 

Reports:

            Clerk– Tammy Bartos reported: see attached report.

Principal – Tami Ward reported: see attached report.

Staff – nil.

            Special Education Coop – nil.

Educational Coop – nil.

Playground – no report.

 

Policy: nil.

 

Information Items: Meeting Agenda Procedure reviewed. See attached.

 

Action Items:

• Linda Addington moved and Austin Hughes seconded to approve a one-year transportation and maintenance service contract with Harlow’s. Motion passed unanimously, none opposed. See attached.
• Austin Hughes moved and Matt Hartle seconded to amend the 10 May 2016 minutes to include approving Paula Rich 2016-17 teaching contract. Motion passed unanimously, none opposed. Contract attached to May minutes.
• Matt Hartle moved and Austin Hughes seconded to approve the Art Instruction Contract for Services from Jan Lord for the 2016-17 academic year. Motion passed unanimously, none opposed. See attached.
• Linda Addington moved and Matt Hartle seconded to approve hiring out lawn care maintenance for the rest of the season. Motion passed unanimously, none opposed. See attached.
• Austin Hughes moved and Matt Hartle seconded to accept the revised 2016 Summer Title teaching contract for Melissa Potts. Motion passed unanimously, none opposed. See attached.
• Jeff Sullivan declared a vacant position on the Board of Trustees due to failure to attend three consecutive meetings of the trustees without good reason (See attached Policy #1113 item #5). Linda Addington moved and Matt Hartle seconded. Motion passed unanimously, none opposed. Tami Ward will contact possible appointees.

 

Board Comments: nil.

 

Payroll/Substitutes/Claims –

• The Board approved all claims for June and July 2016.

 

Miscellaneous Items of Business: nil.

 

Next Meeting(s) Dates:

• Regular/Final Budget Meeting Thursday 4 August 2016 at 7:30 a.m.

 

Meeting adjourned at 6:45 p.m.

 

Respectfully submitted,

 

Tammy Bartos                                                 Jeff Sullivan

District Clerk                                                                Chairman

 

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

7 June 2016

MINUTES

 

Chairman Jeff Sullivan called the Board of Trustees Meeting to order at 7:32 a.m. in the Creston School Library with the following members present: Linda Addington and Matt Hartle; with Austin Hughes arriving at 7:45. Also in attendance were: Tami Ward – Principal, Deb Christiansen – teacher; Tammy Bartos – District Clerk; Sandy Evenson – Harlow’s.

 

Agenda Review: Linda Addington moved and Matt Hartle seconded to approve the agenda as presented. Motion passed unanimously, none opposed.

 

Minutes: Linda Addington moved and Austin Hughes seconded to approve the minutes of the 10 May 2016 reorganization meeting. Motion passed unanimously, none opposed. Matt Hartle moved and Linda Addington seconded to approve the minutes of the 10 May 2016 regular meeting. Motion passed unanimously, none opposed.

 

Public Participation/Correspondence: nil.

 

Reports:

            Clerk– Tammy Bartos reported: see attached report.

Principal – Tami Ward reported: see attached report.

Staff – Deb Christiansen reported on each grade’s curriculum activities.

            Special Education Coop – nil.

Educational Coop – nil.

Playground – no report.

 

Policy:

• Linda Addington moved and Austin Hughes seconded to approve the Religion and Religious Activities (2332 Instruction) policy. Motion passed unanimously, none opposed.
• Linda Addington moved and Matt Hartle seconded to approve the Field Trips, Excursions, and Outdoor Education (2320 Instruction) policy. Motion passed unanimously, none opposed.
• Matt Hartle moved and Linda Addington seconded to approve the Release Time for Religious Instruction (2334 Instruction) policy. Motion passed unanimously, none opposed.

 

Information Items: nil.

 

Action Items:

• After further discussion on the options for running the bus a decision was tabled.
• Linda Addington moved and Austin Hughes seconded to approve a $3,000.00 stipend to compensate Tami Ward for teaching the 5^th/6^th grade since the end of March. Motion passed unanimously, none opposed.
• Linda Addington moved and Matt Hartle seconded to approve the Principal teacher contract for Tami Ward. Motion passed unanimously, none opposed. See attached.
• Linda Addington moved and Matt Hartle seconded to approve the Janitor contract for Susan Peters. Motion passed unanimously, none opposed. See attached.
• Matt Hartle moved and Austin Hughes seconded to not renew the Maintenance contract. Motion passed unanimously, none opposed.
• Matt Hartle moved and Linda Addington seconded to give authority to Tammy Bartos to process Claims in June and July without convening a Board meeting. Motion passed unanimously, none opposed.
• Austin Hughes moved and Matt Hartle seconded to approve the gym use request of Creston Bootcamp. Motion passed unanimously, none opposed. See attached.

 

Board Comments: The board recognized that one of its members has missed three meetings. Tami Ward will contact the member and if needed will contact Julie Tikka as a possible replacement.

 

Miscellaneous Items of Business: The board would like to pursue reorganizing the bus driver and maintenance positions into one job that would also include snowplowing. Tami will put together a job posting and a July meeting will be arranged to discuss this further.

 

Payroll/Substitutes/Claims –

• The Board approved all claims for June 2016.

 

Next Meeting(s) Dates:

• Regular Meeting Friday 15 July 2016 at 6:00 p.m.
• Regular/Final Budget Meeting Thursday 4 August 2016 at 7:00 p.m.

 

Meeting adjourned at 8:34 a.m.

 

Respectfully submitted,

 

 

 

 

Tammy Bartos                                                 Jeff Sullivan

District Clerk                                                                Chairman

CRESTON SCHOOL DISTRICT #9

REGULAR BOARD OF TRUSTEES MEETING

10 May 2016

MINUTES

 

Chairman Jeff Sullivan called the Board of Trustees Meeting to order at 7:40 a.m. in the Creston School Library with the following members present: Linda Addington, Matt Hartle and Austin Hughes. Also in attendance were:, Tami Ward – Principal, Deb Christiansen, and Melissa Potts – teachers; Jack Eggensperger – County Superintendent of Schools and Nick Marshall – District Clerk; Tammy Bartos – District Clerk Designate; Sandy Evenson and Jacob Iverson – Harlow’s.

 

Agenda Review: Linda Addington moved and Matt Hartle seconded to approve the agenda as presented. Motion passed unanimously, none opposed.

 

Minutes: Linda Addington moved and Austin Hughes seconded to approve the minutes of the 5 April 2016 meeting. Motion passed unanimously, none opposed.

 

Public Participation/Correspondence: Jacob Iverson from Harlow’s presented options for running the school bus route. See attached proposal.

 

Reports:

            Clerk– Nick Marshall reported that reconciliations to the County Treasurer for March accounts had been completed. The SOE included both Payroll and Claims for May. The 2014-15 audit on-site visit is scheduled for later in May. See attached reports.

Principal – Tami Ward reported: see attached report.

Staff – Deb Christiansen reported on each grade’s curriculum activities.

            Special Education Coop – nil.

Educational Coop – nil.

Playground – no report..

 

Policy: nil

 

Information Items:

• nil

 

Action Items:

• Matt Hartle moved and Linda Addington seconded to approve the option 1 calendar. Motion passed unanimously, none opposed. See attached.
• Matt Hartle moved and Austin Hughes seconded to approve the CBA as amended. Motion passed unanimously, none opposed. See attached.
• Matt Hartle moved and Linda Addington seconded to approve the 2016-17 teacher contracts for Jamie Shanks, Melissa Potts, Shanta Milne, Jen Johnson, Deb Christiansen, Ariann Hess, Cindi Siler and Pauline Davidson. Motion passed unanimously, none opposed. See attached.
• Matt Hartle moved and Linda Addington seconded to approve the Teacher Aide contract for Stephanie Brackel. Motion passed unanimously, none opposed. See attached.
• Matt Hartle moved and Austin Hughes seconded to approve the 2016 summer Title teaching contract for Melissa Potts. Motion passed unanimously, none opposed. See attached.
• Matt Hartle moved and Linda Addington seconded to approve the District Clerk contract for Tammy Bartos Motion passed unanimously, none opposed.
• Matt Hartle moved and Austin Hughes seconded to approve the further amendment to the Mentoring contract for Jamie Shanks to allow payment of $200. Motion passed unanimously, none opposed.
• Matt Hartle moved and Austin Hughes seconded to approve the award of the painting contract to Amazing Painting. Motion passed unanimously, none opposed. See attached.
• Matt Hartle moved and Austin Hughes seconded to support the draft MTSBA Resolution. Motion passed unanimously, none opposed. See attached resolution.
• Austin Hughes moved and Matt Hartle seconded to approve Ariann Hess’s request for one unpaid leave day. Motion passed unanimously, none opposed. See attached.
• After further discussion on the options for running the bus a decision was tabled till June’s meeting.

 

Board Comments:

 

Miscellaneous Items of Business:

 

Payroll/Substitutes/Claims –

• The Board approved all claims for May 2016.

 

Next Meeting(s) Dates:

• Regular meetings Tuesday 7 June 2016 at 7:30 a.m.

 

Meeting adjourned at 8:48 a.m.

 

Respectfully submitted,

 

Tammy Bartos                                                 Jeff Sullivan

District Clerk                                                     Chairman

 

CRESTON SCHOOL DISTRICT #9

REORGANIZATION BOARD OF TRUSTEES MEETING

10 May 2016

MINUTES

 

Chairman Jeff Sullivan called the Board of Trustees Meeting to order at 7:30 a.m. in the Creston School Library with the following members present: Linda Addington, Matt Hartle and Austin Hughes. Also in attendance were:, Tami Ward – Principal, Deb Christiansen, and Melissa Potts – teachers; Jack Eggensperger – County Superintendent of Schools and Nick Marshall – District Clerk; Tammy Bartos – District Clerk Designate; Sandy Evenson and Jacob Iverson – Harlow’s.

 

Public Participation/Correspondence: nil

 

• The Trustees canvassed the election results and certified the election results for the Building Reserve levy. See attached.

 

• Jeff Sullivan and Matt Hartle were elected by acclamation.

 

• Jeff Sullivan and Matt Hartle were sworn in as Trustees by Jack Eggensperger.

 

• Jeff Sullivan was nominated Chairman.

 

• Matt Hartle was nominated Vice-chairman.

 

• Linda Addington moved and Matt Hartle seconded to appoint Tammy Bartos as District Clerk. Motion passed unanimously, none opposed.

 

• Tammy Bartos was sworn in as District Clerk by Jack Eggensperger.

 

 

 

Meeting adjourned at 7:38 a.m.