CRESTON SCHOOL DISTRICT #9
REGULAR SCHOOL BOARD MEETING
12 March 2020
MINUTES
I. Call to order. Matt Hartle called the Board of Trustees meeting to order at 7:00 a.m. in the Creston School Library. The following members were present: Arnold Bjork, Barry Farrell and Jessica Sandven-Sorensen. Absent: Shawn McDonough. Also, in attendance: Tammy Bartos – District Clerk, Tami Ward – Principal, Cindi Conley – Special Ed Teacher and Melissa Potts – 1st grade teacher.
II. Minutes of 13 February 2020. Arnold Bjork motioned and Barry Farrell seconded approval of the minutes as presented. Motion passed unanimously.
III. Public Participation / Correspondence – nil.
IV. Information Item:
A. Candidates for Trustee Election may file a Declaration of Intent and Oath of Candidacy between Thursday, December 12, 2019 and Thursday, March 26, 2020.
B. Status of Bus Sale. Advertisements have been posted.
C. Budget Amendment Resolution – Letter from OPI. The confirmation letter from OPI was shared. Most notable item was the revised approved amount of $32,552.06.
V. Reports:
A. Clerk. Statement of Expenditure and Fund 115 Projects report includes payroll and claims through March 12, 2020. The General Fund is at 57% committed and the Grand Total of all funds is at 47% committed. Reconciliation to the County Treasurer has been completed for January 2020.
B. Principal. Student Enrollment is 116. Tami Ward is in close contact with area administration regarding the coronavirus outbreak and an action plan is being created as more information becomes available. Building Maintenance – summer maintenance plans are underway. School Facilities Report includes a broad estimate on the needed septic system/drainfield upgrade. Teacher Professional Development – teachers shared a math game and the math objective/standard it is supporting and plans for the Salish Kootenai College pre-service teachers for an Indian Education For All day are underway. Smarter Balanced Assessments will begin in April. Education Cooperative – Teacher Appreciation night will be April 29th. Special Education Cooperative – Mrs. Ward recently toured the building and the improvements that have been made, outside improvements will begin now that the former building and property have been sold; also toured the Communication Disorder Program and Special Education Preschool. Scholarship Committee – Matt Hartle volunteered to represent the Board as part of the committee. Community Service – 5th and 6th graders will serve as runners at the upcoming Creston Auction.
C. Staff. Cindi Conley shared the staff report via a Google Slides presentation which highlights student work and projects.
VI. Policies:
A. 1000SG (Strategic Planning Series) – information only. This series was provided for information only.
B. 3235 – Video Surveillance. The MTSBA model policy was reviewed and discussed. 1st read. No motion needed.
C. 4301 – Visitors to School. The MTSBA model policy was reviewed and discussed. 1st read. No motion needed.
VII. Consideration of Action Items:
A. Preliminary Budget Fiscal Year 2020-2021. The Preliminary Budget for next fiscal year was provided to assist trustees and administration in decision making for upcoming needs and requests. The Budget Data Sheet from OPI was also provided. No motion needed.
B. Trustee Resolution SB 307 – Estimating changes in revenues/mills from tuition, building reserve, transportation and bus depreciation levies for 2020-2021. The full Levy Resolution and supporting documentation was presented. Jessica Sandven-Sorensen moved, and Barry Farrell seconded to approve the Levy Resolution as presented. Motion passed unanimously.
C. Teacher Negotiations/CBA. A fiscal year 2019-2020 Teacher Base Salary Comparison, (including Insurance/Flex Plans) of schools in the Flathead Valley was provided. The teachers plan to meet next week after reviewing the Preliminary FY2020-21 Budget and returning to the next board meeting with a possible proposal. No motion needed.
D. Hiring for Long-Term Substitute for 6th Grade – Employment Contract(s). A recommendation to hire T. Mumm for .5 FTE of the position and T. Ward for the other .5 FTE of the position was presented. Jessica Sandven-Sorensen moved, and Arnold Bjork seconded to approve the hiring of T. Mumm and T. Ward as presented and to approve the employment contracts as presented. Motion passed unanimously.
E. Hiring for a 1.0 Teacher for 2020/2021 (a one-year contract for Hess-Headlee leave). On March 3rd the Hiring Committee met to review applications. At that time, it was decided to postpone interviews until more applications are received. No motion needed.
F. Substitute Bus Driver Services. Harlow’s has agreed to provide a substitute bus driver as needed. Arnold Bjork moved and Barry Farrell seconded to approve the substitute bus driver services by Harlow’s as presented. Motion passed unanimously.
G. Student Handbook for 2020-2021. A draft of the Student Handbook for next year was provided for review. Trustees and administration will continue to review and will look at this again at the next board meeting. No motion needed.
H. Equipment/Property Disposal Resolution. Jessica Sandven-Sorensen moved and Barry Farrell seconded approval of the Resolution for disposal of property as presented. Motion passed unanimously.
I. Substitute Teachers List – nil.
J. Transportation Contract(s). Arnold Bjork moved and Jessica Sandven-Sorensen seconded approval of the transportation contracts as presented. Motion passed unanimously.
K. Before School Care Contract(s) – nil.
L. Out of District Request(s). Jessica Sandven-Sorensen moved and Barry Farrell seconded approval of the attendance agreements as presented. Motion passed unanimously.
M. Gym & School Grounds Use Request(s). Many Lakes HOA requesting the gym on Saturday, April 18, 2020 from 9:00a.m. – 2:00 p.m. for a Living with Wildfire community meeting. Arnold Bjork moved and Barry Farrell seconded approval of the gym use request as presented at no charge. Motion passed unanimously.
VIII. Claims – February 20, 2020 & March 2020. The trustees approved all claims as presented.
IX. Next Meeting Dates:
A. 9 April 2020, 7:00 am Regular Meeting
B. 14 May 2020, 7:00 am Regular Meeting
X. Executive Session for Clerk Personnel Evaluation and consideration of closed session minutes. At 8:21 a.m. Board Chair, Matt Hartle, closed the meeting in order to protect the individual rights of Tammy Bartos, District Clerk. Upon re-opening the meeting at 8:50 a.m. Arnold Bjork moved and Barry Farrell seconded approval of the evaluation and of the executive session minutes. Motion passed unanimously.
XI. Adjourn. Meeting adjourned at 8:51 a.m.
Respectfully Submitted,
_____________________________
Tammy Bartos, District Clerk
_____________________________
Matt Hartle, Board Chair
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This series being provided for informational purposes only.
1000SG SERIES
STRATEGIC GOVERNANCE
1000SG Overview of Strategic Governance Model
1000SG -P 12 Month Board Meeting Alignment Chart
1001SG Vision of High Expectations
1001SG -P Vision of High Expectations
1002SG Beliefs and Values
1002SG -P Beliefs and Values
1003SG Accountability
1003SG -P Accountability
1004SG Collaborative Relationships
1004SG -P Collaborative Relationships
1005SG Data to Drive Continuous Improvement
1005SG -P Data to Drive Continuous Improvement
1006SG Aligning and Sustaining Resources
1006SG -P Aligning and Sustaining Resources
1007SG United Governance Team
1007SG -P United Governance Team
1008SG Team Development and Training
1008SG -P Team Development and Training
1009SG Innovation
1010SG Board Self-Assessment
1010SG -F1 Board Meeting Assessment Form
1010SG -F2 School Board Annual Self-Assessment Form
1010SG -F3 SMaC Recipe Board of Trustees Exercise