CRESTON SCHOOL DISTRICT #9
SPECIAL SCHOOL BOARD MEETING
1 April 2021
MINUTES
I. Call to order. Matt Hartle called the Board of Trustees meeting to order at 4:02 p.m. The meeting was conducted via a Zoom meeting platform. Present were Board Trustees Matt Hartle, Jessica Sandven-Sorensen, Twila Brenneman, Barry Farrell, and Nevada Hafer. Also in attendance were Tami Ward, Principal, Tammy Bartos, District Clerk, Shanta Milne, Kindergarten Teacher, Jennifer Johnson, 2nd Grade Teacher and CEA President.
II. Public Participation / Correspondence – nil.
III. Information – nil.
IV. Consideration of Action Items:
A. Executive Session for District Clerk Personnel Evaluation and Consideration of Closed Session Minutes. At 4:03 p.m., Board Chair Matt Hartle closed the meeting in order to protect the individual rights of Tammy Bartos, District Clerk, during a personnel evaluation. The meeting was reopened at 4:26 p.m. Jessica Sandven-Sorensen moved to approve the Clerk evaluation and the executive session minutes. Barry Farrell seconded. Motion passed unanimously.
B. Classroom & Office Remodel – Contract for Construction. The remodel project is to enlarge the classroom next to the office, relocate the office to the ball closet and Title room, and relocate the Title I classroom to the teacher’s lounge. Hammerquist Casalegno, LLC has provided us with a remodel plan and contract with a total project sum of $62,652.71. This company has extensive historical knowledge of our building and its limitations and they have facilitated several projects for us in the past. The contract has been reviewed by the MTSBA legal staff. Jessica Sandven-Sorensen moved to approve the contract for construction with Hammerquist Casalegno, LLC as presented. Barry Farrell seconded. Motion passed unanimously.
C. Administrative Workloads – Work Session. A discussion regarding the workload of the Administrative office personnel and possible solutions to maintain a reasonable workload and work hours for the Principal and District Clerk. Several suggestions were discussed; budget and scheduling needs will need further consideration. No action at this time.
D. MSSA Letter of Agreement for MSSA Programs 2021-2022. This is a standard agreement between school districts and the Montana Small School Alliance. MSSA provides a teacher certified and appropriately endorsed professional to help our district meet the Library and Guidance Chapter 55 requirement. The fee for this is $600 for the year. Barry Farrell moved to approve the agreement as presented. Twila Brenneman seconded. Motion passed unanimously.
V. Policies:
A. Policy 3310 – Students – Student Discipline – Revision – 2nd Read. This policy has undergone two significant changes with recent Title IX amendments at the federal level and also Montana Legislative changes due to LR-130 & I-190. Twila Brenneman moved to approve the policy as presented and to change any references of “Superintendent” to “Administrator”. Barry Farrell seconded. Motion passed unanimously.
B. Policy 3600F1, 3600F2 & 3600P – Revision – 2nd Read. These revisions were presented to include updates due to FERPA, missing children electronic directory photograph repository, a complete listing of directory information, and student records containing video footage. Barry Farrell moved to approve the policy revisions as presented. Nevada Hafer seconded. Motion passed unanimously.
C. Title IX Policy Revisions due to Legislation – 2nd Read (#3210, #3225, #3225F, #3225P, #3226, #5010, #5012, #5012F, #5012P, #5015). Policy updates due to recent federal regulations to address and establish detailed procedures for how educational institutions must respond to allegations of sexual harassment. Jessica Sandven-Sorensen moved to Designate the Principal as the District Title IX and Section 504 Coordinator and approve the policies as presented with the optional language for policy 3210 omitted and to change any references of “Superintendent” to “Administrator”. Nevada Hafer seconded. Motion passed unanimously.
VI. Next Meeting Dates:
A. 8 April 2021, 7:00 am Regular Meeting
1. Discussion regarding meeting format: in-person or via remote access. Future meetings to be held in-person.
B. 13 May 2021, 7:00 am Reorganization and Regular Meeting
VII. Adjourn. Meeting adjourned at 5:10 p.m.
Respectfully Submitted,
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Tammy Bartos, District Clerk
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Matt Hartle, Board Chair