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11 08, 2022

22 June 2022 Minutes

CRESTON SCHOOL DISTRICT #9
SPECIAL SCHOOL BOARD MEETING
22 June 2022

MINUTES

I. Call to order. Jessica Sandven-Sorensen called the Board of Trustees meeting to order at 1:07 p.m. The meeting was held remotely via a Zoom platform. Present were Board Trustees Jessica Sandven-Sorensen, Twila Brenneman, Barry Farrell, Walter Graves and Nevada Hafer. Also in attendance were Tami Ward, Principal, Tammy Bartos, District Clerk, Jennifer Johnson, Teacher and CEA President, Shanta Milne, Kindergarten Teacher, Rachel Stevens, Incoming Principal, Mac Kirk, MSPLIP and Shawn Bubb, MSGIA.
II. Policies – Consideration of Action:
A. MTSBA Policy Update per 4/15/22 Notice – 2nd Read: 2510. Barry Farrell moved to approve the update to policy 2510 as presented. Nevada Hafer seconded. Motion passed unanimously.
III. Consideration of Action Items:
A. Property & Liability Insurance Proposals for 2022/2023. Shawn Bubb of MSGIA and Mac Kirk of MSPLIP were present to represent their organizations and answer questions. Nevada Hafer moved to accept the MSPLIP proposal for property and liability insurance for 7/1/2022 – 7/1/2023 as presented. Twila Brenneman seconded. Motion passed unanimously.
B. Global Archives Quote for Records Management & Storage. Twila Brenneman moved to approve the use of record management services by Global Archives as presented. Barry Farrell seconded. Motion passed unanimously.
C. Flathead Special Education Cooperative Agreement 2022-23. We have a contract that is in effect from July 2021 through June 2024. No action taken.
D. Flathead Crossroad Interlocal Agreement 2022-23. The Agreement was not available at the time of the meeting. No action taken.
E. Safe Return to School and Continuity of Services Plan. Information only. No action taken.
IV. Claims Approval. Nevada Hafer moved to approve the June 14, 2022, claim approval list as presented. Barry Farrell seconded. Motion passed unanimously.
V. Next Meeting Dates:
A. No Meeting scheduled in July.
B. 11 August 2022, 7:00 am Budget & Regular Meeting
VI. Adjourn. Meeting adjourned at 2:21 p.m.

Respectfully Submitted,
/s/Tammy Bartos, District Clerk
/s/Jessica Sandven-Sorensen, Board Chair

11 08, 2022

9 June 2022 Minutes

CRESTON SCHOOL DISTRICT #9
REGULAR SCHOOL BOARD MEETING
9 June 2022

MINUTES

I. Call to order. Jessica Sandven-Sorensen called the Board of Trustees meeting to order at 7:00 a.m. The meeting was held in the gym. Present were Board Trustees Jessica Sandven-Sorensen, Twila Brenneman, Barry Farrell, and Nevada Hafer. Absent: Walter Graves. Also in attendance were Tami Ward, Principal, Jennifer Johnson, Teacher and CEA President, Rachel Stevens, Mac Kirk, and Shawn Bubb. In the absence of Tammy Bartos, District Clerk, Twila Brenneman recorded the minutes.
II. Minutes of 12 May 2022. Nevada Hafer motioned to approve the minutes as presented. Barry Farrell seconded. Motion passed unanimously.
III. Public Participation / Correspondence – nil.
IV. Information – nil.
V. Reports:
A. Clerk. The monthly budget expenditure report was provided through 31 May 2022. General Fund is 76% committed and the Total of all Funds is 62% committed. Fund 115 Project Report was also provided. Accounts are reconciled to the County Treasurer through April 2022. Fiscal Year 2020-2021 on-site audit is scheduled for the week of June 13th.
B. Principal. Current Student Enrollment is 111. Monthly building inspections have been completed. The Creston Learning Fair was held May 19th, in an open house format, the event was well attended by parents and families and students enjoyed sharing and viewing the work of other students. IEFA Collaboration Day was held May 13th and students participated in interactive learning activities taught by the staff of Creston School. School Spirit Days are happening these final days of the school year, there will be a drawing held later today for three Kindle Fires donated by the Masonic Lodge at the student ice cream social for our I Love to Read contest. There were three confirmed positive coronavirus cases in our learning environment during the month of May and twenty-three total cases this school year; cases countywide have shown a steady decrease. Due to the increased concern regarding school safety a safety audit is recommended for this summer. Third through sixth grade students have completed Smarter Balanced Assessments for the 2021/2022 school year; a comparison of the preliminary results of this year compared to last year were given. Creston School Benchmark Assessment Data for 2021/2022 in Reading (Fountas & Pinnell) and Math (EasyCBM) was shared.
C. Staff. The link to the Google Slide presentation will be sent at a later date.
VI. Policies – Consideration of Action:
A. MTSBA Policy Updates per 3/18/22 Notice – 2nd Read: 5223, 5314, 5450, 5450F, 5450P, 8300. Barry Farrell motioned to approve the updates to policies 5223, 5314, 5450, and 8300, and new form and procedure 5450F and 5450P as presented. Nevada Hafer seconded. Motion passed unanimously.
B. MTSBA Policy Update per 4/15/22 Notice – 1st Read: 2510. This was the first read of these policy updates; no action taken.
VII. Consideration of Action Items:
A. Property & Liability Insurance Proposals for 2022/2023. Shawn Bubb of MSGIA and Mac Kirk of MSPLIP each presented their respective proposals; more information regarding cyber coverage from MSPLIP is needed. A special meeting will be called for further consideration of the proposals. No action taken.
B. New Teacher Hire & Contract 2022-2023. The Hiring Committee met on May 31st and recommends Carlie Nutt for hire. All pre-employment requirements have been met. Twila Brenneman moved to hire Carlie Nutt as a teacher for the 2022-2023 school year and approve her teaching contract as presented. Barry Farrell seconded. Motion passed unanimously.
C. District Clerk Employment Agreement 2022-2023. Barry Farrell moved to approve the compensation and employment agreement as presented for the 2022-2023 school year. Nevada Hafer seconded. Motion passed unanimously.
D. Classified Contracts Renewal or Non-Renewal 2022-2023 & Compensation. Barry Farrell moved to approve the compensation and employment agreement renewals as presented for the 2022-2023 school year. Motion passed unanimously.
E. Hourly Paid Classified Employees Stipend for 2022-2023. To maintain the operation and continuity of services at our school and in consideration of statewide and national employee shortages, a stipend of up to a $3,060 per annum for a 1.0 FTE hourly paid classified employee was proposed, job duties must be performed, and approved timecards submitted. Twila Brenneman moved to approve the one-time stipend to the listed classified employees as presented. Barry Farrell seconded. Motion passed unanimously.
F. Global Archives Quote for Records Management & Storage. Information regarding record management services offered by Global Archives was provided. More information regarding scanning costs was requested. No action taken.
G. Flathead Special Education Cooperative Agreement 2022-23 – nil.
H. Flathead Crossroad Interlocal Agreement 2022-23 – nil.
I. Restroom Stall Divider Quote. Barry Farrell moved to approve the purchase of the solid plastic restroom stall dividers as presented. Nevada Hafer seconded. Motion passed unanimously.
J. Safe Return to School and Continuity of Services Plan Review. Upon review two items were submitted: 1) dates to be updated and 2) the link to the School Reopening Guidelines to be updated to version 6-23-2021. Nevada Hafer moved to approve the Safe Return to School and Continuity of Services Plan as presented. Barry Farrell seconded. Motion passed unanimously.
K. Extra-Duty Mentoring Contract 2022/2023 – DC. A contract for D. Christiansen to mentor our new teacher for the 2022/2023 school year. Barry Farrell moved to approve the extra-duty mentoring contract and pay rate of D. Christiansen beginning 25 August 2022 and ending not later the 30th day of June 2023 as presented. Nevada Hafer seconded. Motion passed unanimously.
L. Appointment of a Representative to the County Transportation Committee. Twila Brenneman moved to appoint Rachel Stevens, Principal, as the representative to the County Transportation Committee effective July 1, 2022. Nevada Hafer seconded. Motion passed unanimously.
M. Speed Study from the Highway Traffic Commission. Nevada Hafer moved to approve a request for a speed study from the Highway Traffic Commission. Barry Farrell seconded. Motion passed unanimously.
N. Bus Route 2022/2023 & Interlocal Transportation Agreements. Twila Brenneman moved to approve the bus route, stops with student crossings and transportation interlocal agreements as presented. Barry Farrell seconded. Motion passed unanimously.
O. Cayuse Prairie – Creston Transportation Interlocal 2022/2023. Twila Brenneman moved to approve the transportation interlocal agreement with Cayuse Prairie as presented. Barry Farrell seconded. Motion passed unanimously.
P. Individual Transportation Contract Approval (OPI Form TR-4) – nil.
Q. Transfer to Eastside Multidistrict Interlocal Fund. Nevada Hafer moved to approve the resolution to transfer up to a maximum of $35,000 dollars from the 2021/2022 General Fund to the East Side Flathead Valley Multidistrict Interlocal Fund as presented. Twila Brenneman seconded. Motion passed unanimously.
R. Letter of Reasonable Assurance for Substitutes. Twila Brenneman moved to approve issuing the Letter of Reasonable Assurance for Substitute Employees as presented. Nevada Hafer seconded. Motion passed unanimously.
S. District Clerk Authority to Process Claims Summer Months. Nevada Hafer moved to authorize the District Clerk to process claims from June through August 2022 without convening a board meeting. Barry Farrell seconded. Motion passed unanimously.
T. Gym & School Grounds Use Requests – nil.
VIII. Claims Approval – nil.
IX. Next Meeting Dates:
A. 22 June 2022, 1:00 pm Special Meeting
B. No Meeting scheduled in July.
C. 11 August 2022, 7:00 am Budget & Regular Meeting
X. Adjourn. Meeting adjourned at 8:25 a.m.

Respectfully Submitted,
/s/Tammy Bartos, District Clerk
/s/Jessica Sandven-Sorensen, Board Chair

8 08, 2022

11 August 2022 Final Budget & Regular Board Meeting

CRESTON SCHOOL DISTRICT #9
FINAL BUDGET & REGULAR SCHOOL BOARD MEETING
11 August 2022, 7:00 a.m.

AGENDA
Meetings are open to the public; guests are welcome.
This meeting may be continued from day-to-day until adoption of a budget.

I. Call to order
II. Minutes of 9 June 2022 & 22 June 2022
III. Public Participation / Correspondence
IV. Information
A. Speed Study of Highway 35
B. List of P-Card Users
V. Reports:
A. Clerk
B. Principal
C. Staff
VI. Consideration of Action Items:
A. TFS
B. Budget
C. Resolution Requesting Referendum for PERS
D. Amendment to Teacher Contract – CN for 2022/2023
E. Audit Proposals Fiscal Year 2021/2022
F. Substitute Pay Rates 2022/2023
G. Substitute List 2022-2023
H. Safe Return to School and Continuity of Services Plan
I. Designation of Representative to the FSEC Management Board
J. Flathead Crossroad Interlocal Agreement 2022/2023
K. Appointment of Representative to Crossroads Advisory Board
L. Extra-Duty Bus Driver Training Contract – KM
M. Extra-Duty Guided Remote Teacher Contracts
N. Hold Harmless Agreements with Creston Fire Dept & Eastside Grange
O. Staff Handbook 2022/2023
P. Transportation Contracts
Q. Before School Care Contracts
R. Out-of-District Requests
S. Gym & School Grounds Use Requests
VII. Claims Approval – July & August
VIII. Next Meeting Dates:
A. 8 September 2022, 7:00 am
B. 13 October 2022, 7:00 am
IX. Adjourn

20 06, 2022

22 June 2022 Special Board Meeting

CRESTON SCHOOL DISTRICT #9
SPECIAL SCHOOL BOARD MEETING
22 June 2022, 1:00 p.m.

AGENDA
Meetings are open to the public; guests are welcome.

This meeting is being held via electronic means. Please see below for information to connect remotely.

I. Call to order
II. Policies – Consideration of Action:
A. MTSBA Policy Update per 4/15/22 Notice – 2nd Read: 2510
III. Consideration of Action Items:
A. Property & Liability Insurance Proposals for 2022/2023
B. Global Archives Quote for Records Management & Storage
C. Flathead Special Education Cooperative Agreement 2022-23
D. Flathead Crossroad Interlocal Agreement 2022-23
E. Safe Return to School and Continuity of Services Plan
IV. Claims Approval
V. Next Meeting Dates:
A. No Meeting scheduled in July.
B. 11 August 2022, 7:00 am Budget & Regular Meeting
VI. Adjourn

Citizens may comment on items appearing on the agenda when invited to participate during that agenda item by the Board Chair. Citizens may comment on items related to School District business not appearing on this agenda during the public comment portion of the meeting as noted in the public comment form.

Information about this agenda, including the Board packet and supplemental documents, is available at the School District office. Please contact the office if you have any questions.

The Board Chair is authorized to adjust the order of agenda items to accommodate scheduling needs of interested parties.

====================================================
Topic: Special Board Meeting 6/22/22
Time: Jun 22, 2022 01:00 PM Mountain Time (US and Canada)

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13 06, 2022

12 May 2022 Minutes

CRESTON SCHOOL DISTRICT #9
REORGANIZATION & REGULAR SCHOOL BOARD MEETING
12 May 2022

MINUTES
I. Call to order. Jessica Sandven-Sorensen called the Board of Trustees meeting to order at 7:03 a.m. The meeting was held in the gym. Present were Board Trustees Jessica Sandven-Sorensen, Twila Brenneman, Barry Farrell, Nevada Hafer, Julie Horton and Walter Graves. Also in attendance were Tami Ward, Principal, Tammy Bartos, District Clerk, and Jennifer Johnson, Teacher and CEA President.
II. Minutes of 14 April 2022. Twila Brenneman motioned to approve the minutes as presented. Nevada Hafer seconded. Motion passed unanimously.
III. Results of Trustee Election. The trustee election was cancelled by acclamation. We had two trustee openings and two candidate filings. Elected by Acclamation for 3-year terms: Barry Farrell and Walter Graves. Nevada Hafer motioned to approve the trustee election results as presented. Twila Brenneman seconded. Motion passed unanimously.
IV. Oath of Office for Newly Elected Trustees. Jack Eggensperger, Flathead County Superintendent of Schools administered the oath of office to Barry Farrell and Walter Graves.
V. Recognition to Outgoing Trustees. Thanks was given to Julie Horton for her service since her appointment on December 9, 2021.
VI. Adjourn Meeting. This portion of the meeting was adjourned at 7:09 a.m. and Julie Horton left the meeting.
VII. Call to Order. Jessica Sandven-Sorensen called the Board of Trustees meeting to order at 7:09 a.m. with newly seated trustee Walter Graves joining the Board.
VIII. Reorganization of the Board of Trustees
A. Nomination and Election of Board Chair. Barry Farrell nominated and motioned to elect Jessica Sandven-Sorensen as Board Chair. Nevada Hafer seconded. Motion passed unanimously.
B. Nomination and Election of Vice-Chair. Jessica Sandven-Sorensen nominated and motioned to elect Twila Brenneman as Vice-Chair. Barry Farrell seconded. Motion passed unanimously.
C. Appointment and Oath of Office of District Clerk. Twila Brenneman motioned to appoint Tammy Bartos as District Clerk. Nevada Hafer seconded. Motion passed unanimously. Jack Eggensperger administered the oath of office.
D. Discussion of procedures and expectations for the coming year. Items discussed were the meeting schedule, board packets and trustee resources. Discussion only.
IX. Public Participation / Correspondence – nil.
X. Information
A. ESSA School Report Card 2020-21. A copy of the report was provided.
B. MTSBA Annual Meeting. A copy of a notice was provided. Nevada Hafer and Walter Graves intend to attend remotely/virtually.
C. Hiring Committee. There was an interview meeting held on May 4th. The committee agreed to field more applicants for the position of a 1.0 FTE Teacher.
XI. Reports:
A. Clerk. The monthly budget expenditure report was provided through 30 April 2022. General Fund is 75% committed and the Total of all Funds is 59% committed. Fund 115 Project Report was also provided. Accounts are reconciled to the County Treasurer through March 2022.
B. Principal. Current Student Enrollment is 111. Monthly building inspections have been completed. Our community focus this month is picking up trash on Creston and Riverside Road. Creston School 3rd – 6th graders participated in Smarter Balanced Assessments April 25 – May 13th. Kindergarten Roundup was May 11th, and we are predicting our enrollment for the incoming class to be between 15-18 students. The Creston Learning Fair will be held May 19th, in an open house format, where kindergarten thru sixth grade student art, writing projects and music will be featured. On May 13th we will have an Indian Education For All (IEFA) Collaboration day for our students; they will participate in interactive learning activities taught by the staff. School Spirit Days will be held June 6 – 10 with a daily theme. A drawing for three Kindle Fires, donated by Kalispell Masonic Lodge #42, will be held at the student ice cream social for our I Love to Read contest. On April 28th a meeting was held with teachers and incoming principal Rachel Stevens to plan for the upcoming school year. There were zero confirmed positive coronavirus cases in our learning environment during the month of April and twenty total cases this school year.
C. Staff. Jen Johnson shared the staff report via a Google Slide presentation.
XII. Policies – Consideration of Action:
A. MTSBA Policy Updates per 3/18/22 Notice – 2nd Read: 3612, 3612F, 3612P. Barry Farrell motioned to approve the updates to policies 3612, 3612F and new procedure 3612P as presented. Twila Brenneman seconded. Motion passed unanimously.
B. MTSBA Policy Updates per 3/18/22 Notice – 1st Read: 5223, 5314, 5450, 5450F, 5450P, 8300. This was the first read of these policy updates; no action taken.
XIII. Consideration of Action Items:
A. Preschool Program Interlocal Agreement with Flathead Special Education Cooperative. A renewal agreement, the FSEC Preschool Program is a center-based program that provides preschool services to children ages 3 through 5 who are residents of the participating school districts and meet eligibility criteria. Nevada Hafer moved to approve the FSEC Preschool Program Interlocal Agreement for fiscal year 2022-2023 as presented. Barry Farrell seconded. Motion passed unanimously.
B. STAR Communication Program Interlocal Agreement with Flathead Special Education Cooperative. A renewal agreement, the FSEC STAR Communication Disorders Program is a collaborative effort by the member school districts to provide and implement a program to meet the needs of students who have Autism or related characteristics and behaviors that impede their ability to communicate and be successful within their neighborhood school. Twila Brenneman moved to approve the FSEC STAR Communication Program Interlocal Agreement for fiscal year 2022-2023 as presented with a correction in paragraph three to reflect 2022-2023 school year. Nevada Hafer seconded. Motion passed unanimously
C. Global Archives Quote / Records Management and Storage. Information only provided regarding this company which provides records management and storage options.
D. Resolution Requesting County to Run Election 2023. A formal request, in accordance with 20-20-417 MCA, that the 2023 annual school election be conducted by the Flathead County Election Administration instead of Creston School conducting its own election. The full resolution was provided. Twila Brenneman moved to approve the resolution as presented. Barry Farrell seconded. Motion passed unanimously.
E. Safe Return to School and Continuity of Services Plan. Information only.
F. Montana Small Schools Alliance (MSSA) Programs Agreement. This is a standard agreement between school districts and the MSSA. MSSA provides a teacher certified and appropriately endorsed professional to help our district meet the Library and Guidance Chapter 55 requirement. The fee for this is $600 for the year. Also, included in the request is the Curriculum Consortium Agreement to meet our Title II federal requirements. The fee is $1,649 for the school year. Barry Farrell moved to approve the Letter of Agreement for the MSSA Programs 2022-23 as presented. Twila Brenneman seconded. Motion passed unanimously.
G. Gym & School Grounds Use Requests – nil.
XIV. Claims Approval – Nevada Hafer moved to approve the claims list as presented. Twila Brenneman seconded. Motion passed unanimously.
XV. Next Meeting Dates:
A. 9 June 2022, 7:00 am Regular Meeting
B. August 2022, 7:00 am Regular Meeting. Correction: 11 August 2022. Also, the Budget Meeting will be held in August.
XVI. Board Work Session – Training and Discussion for Board Professional Development
A. MTSBA’s Upcoming Trainings. Jessica Sandven-Sorensen led a discussion covering this topic.
XVII. Adjourn. Meeting adjourned at 8:05 a.m.

Respectfully Submitted,

/s/Tammy Bartos, District Clerk

/s/Jessica Sandven-Sorensen, Board Chair