School Board Agendas

CRESTON SCHOOL DISTRICT #9
REGULAR SCHOOL BOARD MEETING
12 March 2020, 7:00 a.m. AT THE SCHOOL
AGENDA

Meetings are open to the public; guests are welcome.

I. Call to order
II. Minutes of 13 February 2020
III. Public Participation / Correspondence
IV. Information Item:
A. Candidates for Trustee Election may file a Declaration of Intent and Oath of Candidacy between Thursday, December 12, 2019 and Thursday, March 26, 2020.
B. Status of Bus Sale
C. Budget Amendment Resolution – Letter from OPI
V. Reports:
A. Clerk
B. Principal
C. Staff
VI. Policies:
A. 1000SG (Strategic Planning Series) – information only
B. 3235 – Video Surveillance
C. 4301 – Visitors to School
VII. Consideration of Action Items:
A. Preliminary Budget Fiscal Year 2020-2021
B. Trustee Resolution SB 307 – Estimating changes in revenues/mills from tuition, building reserve, transportation and bus depreciation levies for 2020-2021
C. Teacher Negotiations/CBA
D. Hiring for Long-Term Substitute for 6th Grade – Employment Contract(s)
E. Hiring for a 1.0 Teacher for 2020/2021 (a one-year contract for Hess-Headlee leave)
F. Substitute Bus Driver Services
G. Student Handbook for 2020-2021
H. Equipment/Property Disposal Resolution
I. Substitute Teachers List
J. Transportation Contract(s)
K. Before School Care Contract(s)
L. Out of District Request(s)
M. Gym & School Grounds Use Request(s)
VIII. Claims – February 20, 2020 & March 2020
IX. Next Meeting Dates:
A. 9 April 2020, 7:00 am Regular Meeting
B. 14 May 2020, 7:00 am Regular Meeting
X. Executive Session for Clerk Personnel Evaluation and consideration of closed session minutes
XI. Adjourn

Citizens may comment on items appearing on the agenda when invited to participate during that agenda item by the Board Chair. Citizens may comment on items related to School District business not appearing on this agenda during the public comment portion of the meeting as noted in the public comment form.

Information about this agenda, including the Board packet and supplemental documents, is available at the School District office. Please contact the office if you have any questions.

The Board Chair is authorized to adjust the order of agenda items to accommodate scheduling needs of interested parties. 

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This series being provided for informational purposes only.

1000SG SERIES
STRATEGIC GOVERNANCE

1000SG Overview of Strategic Governance Model
1000SG -P 12 Month Board Meeting Alignment Chart
1001SG Vision of High Expectations
1001SG -P Vision of High Expectations
1002SG Beliefs and Values
1002SG -P Beliefs and Values
1003SG Accountability
1003SG -P Accountability
1004SG Collaborative Relationships
1004SG -P Collaborative Relationships
1005SG Data to Drive Continuous Improvement
1005SG -P Data to Drive Continuous Improvement
1006SG Aligning and Sustaining Resources
1006SG -P Aligning and Sustaining Resources
1007SG United Governance Team
1007SG -P United Governance Team
1008SG Team Development and Training
1008SG -P Team Development and Training
1009SG Innovation
1010SG Board Self-Assessment
1010SG -F1 Board Meeting Assessment Form
1010SG -F2 School Board Annual Self-Assessment Form
1010SG -F3 SMaC Recipe Board of Trustees Exercise
 
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BOARD OF TRUSTEES

School Board Meeting Procedure

Notice Regarding Public Comment

Montana law requires school districts to include on the agenda for public meetings an item allowing public comments on any public matter not otherwise specifically listed on the agenda. As has also been the practice of the District, and in accordance with Montana law, if any member desires to speak to an item that is specifically listed on the agenda, you will be allowed to do so when the item comes up for discussion and action. The public comment portion of the agenda is not the time designated to hear items that are listed on the agenda.

If you wish to address the Board during the “public comment” portion of the meeting, please fill out the Public Participation Form at the bottom of this page. The Board Chairman will call individuals to speak. The Board would like to remind everyone in attendance that to avoid violations of individual rights of privacy, a member of the public wishing to address the Board during this time will not be allowed to make comments about any student, staff member, or member of the public while speaking. Individual comments will be limited to two (2) minutes.

By law the District cannot take any action on any matter discussed during the “public comment” portion of the meeting, until such time as the matter is noticed on the agenda, and the public has been allowed the opportunity to comment.

PUBLIC PARTICIPATION FORM

Name (Please Print)____________________________________________________

General Topic________________________________________________________

Creston School District #9

HIRING COMMITTEE MEETING AGENDA

March 9, 2020

3:30 pm – Library

I. HIRING COMMITTEE

a. Conduct Interviews for a 1.0 FTE Teacher Position for 2020/2021

Creston School District #9

HIRING COMMITTEE MEETING AGENDA

March 3, 2020

3:30 pm – Library

I. HIRING COMMITTEE

a. Review Applications for a 1.0 FTE Teacher Position for 2020/2021

CRESTON SCHOOL DISTRICT #9
REGULAR SCHOOL BOARD MEETING
13 February 2020, 7:00 a.m. AT THE SCHOOL
AGENDA

Meetings are open to the public; guests are welcome.

I. Call to order

II. Consideration of Action Items:
A. Declare a Vacant Trustee Position
B. Appoint a New Trustee
C. Swear in New Trustee

III. Minutes of 9 January 2020

IV. Public Participation / Correspondence

V. Information Item:
A. Candidates for Trustee Election may file a Declaration of Intent and Oath of Candidacy between Thursday, December 12, 2019 and Thursday, March 26, 2020.
B. Video Surveillance Equipment/Door Access Control
C. Additional Classroom Committee Findings

VI. Reports:
A. Clerk
B. Principal
C. Staff

VII. Policies:
A. 6000 Series – 2nd reading
B. 9000 Series – Repeal

VIII. Consideration of Action Items:
A. Budget Amendment Resolution Due to An Unanticipated Enrollment Increase
B. Adopt Materials for Reading, Phonics & Social Studies
C. Trustee Resolution Calling for an Election
D. Calendar 2020-2021
E. Teacher Negotiations/CBA
F. Hiring for Long-Term Substitute for 6th Grade – Spring 2020
G. Modified Contract for A. Hess for Remainder of 2019-20 School Year
H. Hiring for a 1.0 Teacher for 2020/2021 (a one-year contract for Hess-Headlee leave)
I. Sale or Trade-In of Bus
J. Revised Bus Route Addition – Creston/Intermountain
K. Cross Country Coaching Contract
L. Substitute Teachers List
M. Transportation Contract(s)
N. Before School Care Contract(s)
O. Out of District Request(s)
P. Gym & School Grounds Use Request(s)

IX. Claims – February 2020

X. Next Meeting Dates:
A. 12 March 2020, 7:00 am Regular Meeting
B. 9 April 2020, 7:00 am Regular Meeting

XI. Executive Session for Principal Evaluation

XII. Adjourn

Citizens may comment on items appearing on the agenda when invited to participate during that agenda item by the Board Chair. Citizens may comment on items related to School District business not appearing on this agenda during the public comment portion of the meeting as noted in the public comment form.

Information about this agenda, including the Board packet and supplemental documents, is available at the School District office. Please contact the office if you have any questions.

The Board Chair is authorized to adjust the order of agenda items to accommodate scheduling needs of interested parties. 

CRESTON SCHOOL DISTRICT
R = required
6000 SERIES
ADMINISTRATION

TABLE OF CONTENTS

6000 Goals
R 6110 Administrator Duties and Authority
R 6110P Administrator Board Job Responsibilities
6122 Delegation of Authority
R 6410 Evaluation of Administrative Staff
6420 Professional Growth and Development

Repeal all 9000 series policies – those needed have been reworked into other policies/policy series:

CRESTON SCHOOL DISTRICT
9000 SERIES
ADMINISTRATION

TABLE OF CONTENTS
9001 Bus rental
9002 School home communications
9003 Playground inspection
9004 Commemorative Days
9005 Extracurricular – sport activity contract
9006 Students – health and safety – incident report
9007 Multi-disciplinary teams
9009 Technology mission statement
9010 Traverse wall
 

BOARD OF TRUSTEES

School Board Meeting Procedure

Notice Regarding Public Comment

Montana law requires school districts to include on the agenda for public meetings an item allowing public comments on any public matter not otherwise specifically listed on the agenda. As has also been the practice of the District, and in accordance with Montana law, if any member desires to speak to an item that is specifically listed on the agenda, you will be allowed to do so when the item comes up for discussion and action. The public comment portion of the agenda is not the time designated to hear items that are listed on the agenda.

If you wish to address the Board during the “public comment” portion of the meeting, please fill out the Public Participation Form at the bottom of this page. The Board Chairman will call individuals to speak. The Board would like to remind everyone in attendance that to avoid violations of individual rights of privacy, a member of the public wishing to address the Board during this time will not be allowed to make comments about any student, staff member, or member of the public while speaking. Individual comments will be limited to two (2) minutes.

By law the District cannot take any action on any matter discussed during the “public comment” portion of the meeting, until such time as the matter is noticed on the agenda, and the public has been allowed the opportunity to comment.

PUBLIC PARTICIPATION FORM

Name (Please Print)____________________________________________________

General Topic________________________________________________________

Consideration of Additional Classroom Committee
January 30, 2020 3:30 P.M.
Creston Elementary School Teacher’s Lounge

AGENDA

1. Information Items
a. School Enrollment Data
b. Past Expansion Projects
c. Addition Limitations on Main Building

2. Funding Sources
a. Bond
b. Voted Levy
c. Permissive Levy
d. Private Donations / Volunteers
e. Fundraising
f. Other Sources / Ideas

3. Discussion of Options
a. Adding additional one-two classroom building to the front courtyard
b. Adding additional one-two classroom building to the west
c. Adding additional one-two classroom building to the northeast
d. Turning gym into classrooms and building a gym
e. Renting a portable classroom
f. Other ideas

4. Timeline

5. Next meeting date

CRESTON SCHOOL DISTRICT #9
REGULAR SCHOOL BOARD MEETING
9 January 2020, 7:00 a.m. AT THE SCHOOL
AGENDA

Meetings are open to the public; guests are welcome.
I. Call to order

II. Minutes of 12 December 2019

III. Public Participation / Correspondence

IV. Information Item:
A. Candidates for Trustee Election may file a Declaration of Intent and Oath of Candidacy between Thursday, December 12, 2019 and Thursday, March 26, 2020.
B. Video Surveillance Equipment/Door Access Control
C. Trustee Resignation – J. Massie

V. Reports:
A. Clerk
B. Principal
C. Staff

VI. Policies:
A. 1000FE, 7000, 8000 Series (see attached list) – 2nd reading
B. 6000 Series – 1st reading

VII. Consideration of Action Items:
A. Budget Amendment Proclamation Due to An Unanticipated Enrollment Increase
B. Petition to State Superintendent for Permission to Adopt a Resolution for a Budget Amendment
C. Maternity Leave Request – A. Hess-Headlee
D. Substitute Teachers List
E. Transportation Contract(s)
F. Before School Care Contract(s)
G. Out of District Request(s)
H. Gym & School Grounds Use Request(s)

VIII. Claims – January 2020

IX. Next Meeting Dates:
A. 13 February 2020, 7:00 am Regular Meeting
B. 12 March 2020, 7:00 am Regular Meeting

X. Adjourn

Citizens may comment on items appearing on the agenda when invited to participate during that agenda item by the Board Chair. Citizens may comment on items related to School District business not appearing on this agenda during the public comment portion of the meeting as noted in the public comment form.

Information about this agenda, including the Board packet and supplemental documents, is available at the School District office. Please contact the office if you have any questions.

The Board Chair is authorized to adjust the order of agenda items to accommodate scheduling needs of interested parties. 

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R = required
CRESTON SCHOOL DISTRICT
1000FE SERIES
FLEXIBILITY AND EFFICIENCY

1006FE Transfers for School Safety
1007FE Multidistrict Agreements
1007FE –F1 Model Multidistrict Agreement Form
1009FE Flexible Instructor Licensing
1011FE Cooperative Purchasing
1012FE Non-voted Levy for Excess IDEA Costs
1014FE Intent to Increase Non-Voted Levy
1014FE-F1 Notice of Intent to Impose an Increase in Levies Form

CRESTON SCHOOL DISTRICT
R = required 7000 SERIES
FINANCIAL MANAGEMENT

TABLE OF CONTENTS

7000 Goals
7008 Nonresident Student Attendance Agreement (Tuition/Transportation Costs)
7110 Budget and Program Planning
7121 Budget Adjustments
7210 Revenues
7225 Crowdfunding
7251 Disposal and Sale of School District Property
7260 Endowments, Gifts, and Investments
7310 Budget Implementation and Execution
7320 Purchasing
7325 Accounting System Design
7326 Documentation and Approval of Claims
7329 Petty Cash Funds
R 7330 Payroll Procedures/Schedules
7332 Advertising in Schools/Revenue Enhancement
7335 Personal Reimbursements
7336 Travel Allowances and Expenses
7400 Credit Card Use
7405 Procurement Cards
7425 Extra- and Co-Curricular Funds
7430 Financial Reporting and Audits
7500 Property Records
7510 Capitalization Policy for Fixed Assets
R 7515 GASB 54
7525 Lease – Purchase Agreement
7530 Procurement of Supplies or Services
7535 Electronic Signatures
7550 Indirect Cost Reimbursement

CRESTON SCHOOL DISTRICT
R = required 8000 SERIES
NONINSTRUCTIONAL OPERATIONS

TABLE OF CONTENTS

8000 Goals
8100 Transportation
8110 Bus Routes and Schedules
8111 Transportation of Students with Disabilities
8123 Driver Training and Responsibility
8124 Student Conduct on Buses
8125 School Bus Emergencies
8130 Air Quality Restrictions on Outdoor Activities, Practice and Competition
8132 Activity Trips
R 8200 Milk Services
R 8225 Tobacco Free Policy
8300 Risk Management
R 8301 District Safety
8320 Property Damage
8410 Operation and Maintenance of District Facilities
8420 District-Wide Asbestos Program
8421 Lead Renovation
R 8425 Service Animals
8425P Service Animals Procedures
R 8430 Records Management
8440 Computer Software
8450 Automatic External Defibrillators (AED)
8450F1 AED Incident Report Form
8450F2 AED Notification Letter
8450F3 AED Service Log
8500 Cyber Incident

CRESTON SCHOOL DISTRICT
R = required
6000 SERIES
ADMINISTRATION

TABLE OF CONTENTS

6000 Goals
R 6110 Administrator Duties and Authority
R 6110P Administrator Board Job Responsibilities
6122 Delegation of Authority
R 6410 Evaluation of Administrative Staff
6420 Professional Growth and Development

BOARD OF TRUSTEES

School Board Meeting Procedure

Notice Regarding Public Comment

Montana law requires school districts to include on the agenda for public meetings an item allowing public comments on any public matter not otherwise specifically listed on the agenda. As has also been the practice of the District, and in accordance with Montana law, if any member desires to speak to an item that is specifically listed on the agenda, you will be allowed to do so when the item comes up for discussion and action. The public comment portion of the agenda is not the time designated to hear items that are listed on the agenda.

If you wish to address the Board during the “public comment” portion of the meeting, please fill out the Public Participation Form at the bottom of this page. The Board Chairman will call individuals to speak. The Board would like to remind everyone in attendance that to avoid violations of individual rights of privacy, a member of the public wishing to address the Board during this time will not be allowed to make comments about any student, staff member, or member of the public while speaking. Individual comments will be limited to two (2) minutes.

By law the District cannot take any action on any matter discussed during the “public comment” portion of the meeting, until such time as the matter is noticed on the agenda, and the public has been allowed the opportunity to comment.

PUBLIC PARTICIPATION FORM

Name (Please Print)____________________________________________________

General Topic________________________________________________________